DOSSIER WORKSHOP

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DOSSIER WORKSHOP

• PROMOTION TENURE
• SEPTEMBER 20, 2004
• Eileen Barrett
• Department of English

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SEVEN BASIC TIPS FROM SUE SCHAEFER

• START NOW DONT STOP
• APPEARANCES COUNT
• FOCUS ON THE DOCUMENTS
• EXPLAIN
• USE PROBLEMS POSITIVELY
• ASK FOR ADVICE
• DONT DRAW CONCLUSIONS

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Start Now Dont Stop

• Tenure is a cumulative process it recognizes
  accomplishments anticipates your future
  contributions. Promotion recognizes
  accomplishments
• Include an up-to-date and complete c.v.
• Exclude redundant materials include recent
  versions of work
• Use evidence to show your ongoing development
  achievements

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APPEARANCES

• Invest in nice binders put your name on all
  sides
• Include an index of all materials in the dossier
• Organize your materials within the 5 categories
  degree, instructional, professional, internal
  service, external service
• Use legible font
• Use readable tabs, plastic covers, clean
  materials
• Invite your audience to read your materials

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FOCUS ON THE DOCUMENTS

• Read and refer to the PTR document
• Understand the profile approach (See 1.0
  Introductory Statement)
• Review your personnel action file (PAF) all
  retention letters
• Be aware of the expectations criteria (see 4.1
  general 6.1 6.3 tenure 8.1 8.3 promotion
  to Associate 9.1 9.3 promotion to Full)
• Check the deadlines

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EXPLAIN

• Know your audience anticipate what they must do
• Be aware that they include your Department
  Committee, your Chair, your College Committee,
  your Dean, the University Committee, the Provost,
  the President
• Explain what you include to this audience
• WRITE THEIR LETTERS FOR THEM

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WRITE A COVER LETTER

• State what youre applying for
• HELP YOUR READERS WRITE THEIR LETTERS follow the
  format they will use
• Mention your degree
• Describe your instructional achievement
  teaching philosophy
• Describe your professional achievement its
  connection to your teaching
• Describe your internal contributions external
  service

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INDEX DEGREE

• Index should identify everything you include in
  the dossier (for your protection)
• Submit a copy to your PAF
• Use Index as a Table of Contents
• Include a copy of your terminal degree or
  transcript showing completion of the degree

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Instructional achievement

• Begin with a summary or teaching philosophy that
  highlights what youd like the reviewers to
  notice
• Include a range of evidence (see PTR document
  4.1.2) of materials
• Include evidence of student learning
• Recognize that instructional achievement is the
  first category

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Tips for narrative section on instructional
achievement

• --Tie your philosophy to Department, College, or
  University mission, our unique student
  population. Emphasize work at CSUH.
• --Explain how your course goals support the goals
  and objectives of relevant curriculum
• --Mention how your participation in teaching
  workshops other activities informs your
  development as an instructor
• --Address any concerns from previous reviews
• --WRITE WITH YOUR READER IN MIND

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EVIDENCE OF MULTIPLE LEVEL INTERDISCIPLINARY,
SELF-REFLECTIVE TEACHING MIGHT INCLUDE

• RANGE OF UNDERGRADUATE COURSES
• RANGE OF GRADUATE COURSES
• RANGE OF FORMATSLARGE LECTURE, MID-SIZE
  LECTURE/DISCUSSION, SEMINAR, ONLINE OR PARTIALLY
  ONLINE
• REVISIONS OF FREQUENTLY TAUGHT COURSES
• THEMATICALLY LINKED CLUSTER MATERIALS
• COLLABORATIVE WORK WITH DEPARTMENTAL, COLLEGE,
  AND UNIVERSITY COLLEAGUES
• ATTENDANCE AT DEPARTMENTAL, UNIVERSITY, SYSTEM OR
  PROFESSIONAL FACULTY DEVELOPMENT WORKSHOPS

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PEER EVALUATIONS

• SUMMATIVE EVALUATIONS FROM COLLEAGUES WHO VISIT
  YOUR CLASS
• FORMATIVE EVALUATION FROM FACULTY DEVELOPMENT
• LETTERS FROM COLLEAGUES IN WHOSE CLASSES YOU HAVE
  PRESENTED
• LETTERS FROM COLLEAGUES WITH WHOM YOU HAVE SHARED
  SYLLABI, ASSIGNMENTS, OR COLLABORATED IN OTHER
  WAYS

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STUDENT EVALUATIONS

• Impartially administered student course
  evaluations with tabulated results from Office of
  Assessment Testing
• unedited summaries of student comments
• Unsolicited letters from students
• Unsolicited emails with substantive comments from
  students
• Informal feedback on student learning

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Professional Achievement

• Begin with a summary of your accomplishments that
  highlights what youd like the reviewers to
  notice
• Tie your professional to your instructional
  achievement
• Refer to PTR section 4.1.3

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Tips for narrative on Professional Achievement

• Consider how your professional creative
  achievements fit within Ernest Boyers separate
  but overlapping functions of scholarship
• Scholarship of Discovery
• Scholarship of Integration
• Scholarship of Application
• Scholarship of Teaching

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Internal University Contributions

• Begin with a summary of your departmental,
  college, and university service
• Tie service to pedagogical professional
  interests
• Include evidence when appropriate of your
  particular contributions to committees

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Sue Schaeffers Tips for University Service

• One Day Wonders
• Al Fresco
• Commencement
• Orientation
• Honors Convocation
• Graduate Recruiting

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More from Sue

• Use your skills
• Second language fluency-let colleagues know
• Guest lecture, student clubs, international
  students, study abroad, translation, greeting
  visitors to campus
• Music, Art, Technology
• Design logos, or flyers, create web sites

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External Representation

• Summarize your community service
• Show its relevance to your discipline
• Connect your community service to our students

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Sue Schaeffers Creative Tips for External Service

• Have your church/temple host a CSUH student group
• Bring the soccer team you coach to campus
• Arrange a campus tour for the school your
  children attend or thats in your neighborhood
• Invite your reading group to a campus event

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THINGS TO KEEP IN MIND
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Use problems positively

• Address concerns raised in retention letters
• Demonstrate desire to improve by attending
  faculty development
• Describe how you have solved any problems show
  your new pedagogy
• Stay positive

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Ask for advice

• Consult with your mentors both in and outside the
  department
• Ask your chair and dean for advice
• Come to faculty development
• If there is a difference of opinion, defer to
  those who are part of the decision making process

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Dont draw conclusions

• Never say, I deserve tenure because . . .
• Let your reviewers draw their own conclusion
• But make that positive conclusion as easy for
  them to draw as possible

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Enjoy the process

• See the process as an opportunity for
  professional reflection
• Take pleasure in all your accomplishments
• Set some post-tenure professional goals
• Share the experience with colleagues
• Come to the faculty development pizza party
• Dont sweat the small stuff!