20092010 JABSOM Promotion and Tenure Workshop

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2009-2010 JABSOM Promotion and Tenure Workshop

• August 11, 2009
• 300-430pm
• MEB 202

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JABSOM Faculty Development Program

• Rosanne Harrigan, EdD
• Director of Faculty Affairs
• Kakaako, MEB 224K
• 692-0909
• harrigan_at_hawaii.edu
• Lori Emery, MEd
• Faculty Development Coordinator
• Kakaako, MEB 223 (Office of the Dean)
• 692-0884
• lmatsuza_at_hawaii.edu
• http//jabsom.hawaii.edu/facdev

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Panel Participants

• Kim Uyehara, MPH
• Director of Human Resources
• Marla Berry, PhD
• Professor and Chair, Cell Molecular Biology
• Richard Kasuya, MD, MSEd
• Professor of Medicine, Director of Office of
  Medical Education

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Resources

• JABSOM Faculty Development Website
• http//jabsom.hawaii.edu/facdev
• (Appt, Promo, Tenure Page)
• Promotion and Tenure Workshops
• (JABSOM and UH)
• Chair, Senior Peers, Past Applicants, JABSOM
  Faculty Development Program
• JABSOM Dossier Sample Library
• Manoa Faculty Mentoring Program Dossier Sample
  Library

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Know Your Documents

• 2003-2009 UHPA Contract
• 2009-2010 University Criteria and Guidelines
• -Including BOR minimum qualifications (BOR 9-2)
• JABSOM M-series Criteria
• (applicable to M-faculty only)
• Department Criteria (as applicable)
• - check with Chair

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Waivers/Requests

• Requests must be made to the Dean via
• Dept Chair approval
• Tenure Probationary Period
• May request shortening of probationary period to
  1 year
• May request lengthening of probationary period up
  to 7 years
• Promotion Minimum Qualifications
• May request waiver of Time in Rank
• May request waiver of Educational Requirements

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Timeline

• June-August
• Faculty notify Chairs of intention to apply
• Applicants submit external evaluator names
• Chairs send out external evaluator requests
• Mid-August
• Application Form, Criteria-Guidelines
  Available Online
• October 9, 2009
• Completed Dossier Due to Chair

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Timeline Review Process

• October-November DPC, Chair Review
• December APTC, Dean Review
• January - TPRC Review
• February/March - Chancellors Office Notifies
  Faculty with a Negative Evaluation at Any Level
  of Review
• June 30 - Dean Notifies Faculty of Outcome
• August 1 - Promotion/Tenure Effective

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Review Process

• Departmental Personnel Committee (DPC)
• Department Chair (DC)
• Appointment, Promotion, and Tenure Committee
  (APTC) school-wide review committee
• (JABSOM-only process provides
  recommendation only
• to Dean)
• Dean
• Tenure, Promotion, Review Committee (TPRC)
• university-wide review committee
• Manoa Chancellor
• President
• Board of Regents

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Rebuttals Negative Review

• Negative review at any level
• Negative review More reviewers have voted no
  than yes
• Tie vote Negative review
• After TPRC review, applicants with negative
  reviews may review dossier and submit a rebuttal
  within 10 days
• Dossier is then reviewed again by TPRC
• Moves forward to Chancellor

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Application Changes

• Statement of Endeavors
• optional (still recommended)
• recommended limit (1-9 pages)
• Present and Future Value Statement
• no longer separate section of dossier
• included in Statement of Endeavors
• Assembling Dossier
• 3-hole binder (recommended)
• Labels for names, page numbers (can use)
• double-sided printing (can do)

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What do I need to know about the new JABSOM
M-criteria?

• Kim Uyehara, MPH
• Director of Human Resources
• Effective as of June 5, 2009
• This year, may use new criteria or previous
  criteria
• All M-faculty must use new criteria by next year
• More definitive than BOR M-series minimum
  requirements
• Now includes clinical practice documentation
• Table at end of document is to be used as
  examples only - not a checklist

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Plan Ahead

• Begin preparing as soon as appointed
• Maintain CV- update regularly
• Keep copies of all Personnel Notification Forms
• Tenure-track faculty keep track of probationary
  period (check most recent PNF or ask JABSOM HR
  rep)

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Gathering Material 4 Folders

• Teaching
• Research/Scholarship
• Service
• Clinical (as applicable)
• File material in these folders and update them
  frequently for easy reference.

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Preparing the Dossier

• Be selective of material to be included in
  dossier
• Save the rest in a box or computer file
• Address the significance of your academic work
  (describe your academic focus and why it is
  important to the School, University, and your
  field)
• Explain how you meet all criteria

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Statement of Endeavors

• Narrative summary
• Personal statement of unique aspects and special
  significance of accomplishments
• Recommended length 1-9 pages
• Categories to address dependent on faculty series
  (I, R, M, S, B)

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TEACHING(undergraduate, graduate, medical
student, residents, CME)

• List all courses taught
• List graduate students mentored and where they
  are employed now
• Teaching evaluations (summaries)
• Thank you letters
• Special recognition (awards)
• Contributions to curriculum development
  Innovations in teaching or teacher training
• Publication of educational material
• (electronic publication, CD ROMS)
• Development of textbooks etc.

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RESEARCH/SCHOLARSHIP

• Separate bibliography into categories
• (such as published referred data based works,
  abstracts, conference presentations (local,
  regional, national, international, etc.)
• Publication list
• Clarify what in-press means, submit
  documentation (letter of acceptance)
• Impact factors
• Joint author, indicate estimate of contribution
• Presentation invitations
• Grant submission information
• Grants submitted Grants funded Grant reviews

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CLINICAL (for clinical faculty only)

• Examples
• Patient satisfaction surveys (competence in
  professionalism, communication, humanism)
• Recognition (awards for clinical or educational
  excellence)
• Participation or leading of clinical quality
  improvement initiatives
• Administration of clinical and/or educational
  training programs
• Development of new clinical services
• Serve as specialty resource in area of expertise

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SERVICE

• University Service
• (departmental, school, university)
• Professional Service
• (specialty)
• Community Service
• (Boards, pro bono service)

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Supporting Material

• Letters of Support
• (unsolicited and solicited from peers,
  students, graduates, patients, attendees/participa
  nts)
• Be selective of solicited letters (limit)
• Whom to ask for supporting (internal) letters
  (not your reviewers)

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External Evaluators

• Select academic professionals you have
  collaborated with (such as those who have
  referenced your work and know your scholarly
  work)
• People you published with not recommended
• Thesis/dissertation advisers discouraged
• Must be able to speak about your scholarly work
  and contributions
• Should hold at least the rank to which you are
  applying for or higher

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What do TPRCs and Department Chairs look for?

• Marla Berry, PhD
• Professor and Chair of Cell and Molecular Biology
• Department Chair and Past TPRC member

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What are some strategies that helped you create a
successful dossier?

• Richard Kasuya, MD, MSEd
• Director of Office of Medical Education
• Professor of Medicine
• Recent Promotion and Tenure Applicant

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Final Comments

• Start Early!
• Request consultation
• Select materials that are significant
• Be neat, clear, concise, and organized
• Remember Quality over Quantity

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??? Any Questions ???

• Thank you for attending today's workshop. Please
  contact us if you have any questions about the
  promotion and tenure process.
• Please complete the evaluation sheet.
• We wish you all the best with your application!