Dossier Assembly Workshop

1
Dossier Assembly Workshop

• Fall 2009

2
Purpose of Workshop

• Review of potential problem areas of dossier
  assembly
• Answer questions

3
Number of dossiers required

• 4 copies original
• 3 copies and original are sent to the Office of
  the Provost
• 1 copy stays in the College Office
• 2 copies of candidates curriculum vitae
• 1 copy for the Provost, 1 for us
• Supplemental material comes to the College office
  and stays there, to be returned when the review
  is completed

4
Physical Requirements

• Contents must be assembled in order stipulated by
  Manual for Faculty Evaluation

5
Physical Requirements

• No paper dividers between sections
• Sections are designated by appropriate letter
  from manual and numbered sequentially. Page
  numbers should be typed. Numbers start anew with
  each section.
• e.g., A-1, . . . A-15, B-1, B-2 etc.
• Do not use subheading designators for page
  numbering
• Single-sided copies

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Responsibility for Assembly I

• Candidate provides
• Curriculum vitae
• Required statements on teaching,
  research/scholarship/creative activity, service
• Assists in gathering all factual information for
  dossier

7
Responsibility for Assembly II

• Department heads / directors role
• Manages materials provided by candidate
• Provides statement of responsibilities (A)
• Provides peer evaluations of teaching (B)
• Selects best and least liked teaching
  qualities from student narratives (B)
• Provides external letters of assessment and all
  ancillary materials (all of F)
• Provides annual retention review forms, letter,
  faculty narrative, dissenting letters (all G,
  except for candidates response, if any)

8
Responsibility for Assembly III

• Although burden of proof for tenure rests with
  candidate, the department head is responsible for
  seeing that the dossier is presented in good form
  and as required by the Manual for Faculty
  Evaluation
• The candidate signs off on the factual part of
  the dossier (E)

9
Guiding Principles of Assembly

• Completeness
• Correctness
• Clarity

10
Information in Tables

• Educational and Employment History (A)
• Found in Manual for Faculty Evaluation

11
Teaching Tables (B)

• List of Courses Taught

12
Table of SAIS Scores (B)

• Found in Manual for Faculty Evaluation

13
Student Supervision Tables (B)

• List of supervised graduate dissertations and
  theses
• List of supervised undergraduate honors theses
• List of service on graduate committees

14
Table of External Letters (F)

• Crucial piece of information. Must be correct and
  completely filled out

15
Qualifications of External Evaluators (F)

• Department head to draft brief biographical
  statement containing qualifications of each
  external evaluator
• Do not provide print out of web pages, vita, etc.

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Do not include in the dossier

• Evaluative statements written by the candidate
• Statements about a candidate's personal life
  unless they are germane to the quality of the
  candidate's work
• Letters of appreciation or thanks except when
  they include an explanation of the contribution
  made to teaching, research/scholarship/ creative
  activity, or service
• Course syllabi, outlines, and other course
  materials course evaluation forms
• Manual for Faculty Evaluation 24

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Resources

• Manual for Faculty Evaluation
• http//provost.utk.edu/evaluation/
• PT Dossier Assembly Guidelines and Templates
• http//www.artsci.utk.edu/faculty/documents.asp
• Karen Tadlock (ktadlock_at_utk.edu) 4-4161
• John Zomchick (zomchick_at_utk.edu)