Performance and Registration Information Systems Management PRISM

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Performance and Registration Information Systems
Management (PRISM)

• Montana
• January 2007

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Topics Today

• General PRISM Overview
• How PRISM Affects the Motor Carrier Industry

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WHAT IS PRISM ?

• Cooperative Federal/State Program to Link Motor
  Carrier Safety and Interstate Vehicle
  Registration
• Provides for
• Denial, Suspension or Revocation of Interstate
  license plates in conjunction with Federal
  shut-down orders
• Improved Safety
• Improved Efficiencies for Industry and
  Enforcement
• Enhanced Data Quality

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WHERE DID PRISM COME FROM?

• Feasibility Study Mandated by ISTEA of 1991
• Five State pilot concluded in 1997
• Funding Authorized by TEA-21 for Nationwide
  Implementation
• Additional PRISM Funding Authorized by SAFETEA-LU

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PRISM JANUARY 2007
Current Status Pilot State Letter of Intent Grant
Agreement
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PRISM TWO PROCESSES

• Motor Carrier Safety Improvement Process
• Commercial Vehicle Registration Process

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Motor Carrier Safety Improvement Process (MCSIP)

• MCSIP- Process to Improve the Safety of High
  Risk Motor Carriers
• Uses SafeStat to Identify and Monitor Motor
  Carriers
• Carrier SafeStat data can be checked online at
• http//ai.fmcsa.dot.gov
• Category A-C are considered In MCSIP
• Category A/B Recommended for Compliance Review
• Category C Recommended for joint Federal/State
  PRISM Warning Letter
• This process is already in operation in all 50
  States, including Montana

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Motor Carrier Safety Improvement Process (MCSIP)

• Ultimate Sanction is a Federal Order to Cease
  Interstate Transportation and Concurrent State
  Registration Sanctions
• Suspension/Revocation at time of Federal Order
  and/or
• Denial at Renewal
• SafeStat Data DOES NOT Result in Federal Orders
  to Discontinue Interstate Operations or State
  Registration Sanctions

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Motor Carrier Safety Improvement Process (MCSIP)

• Why Would a Carrier Be Ordered to Cease
  Interstate Operations?
• Imminent Hazard
• Final Unsatisfactory Safety RatingUnfit
• Compliance Review and Safety Rating Letters Warn
  Carriers of Possible State Registration Sanctions
  if Proposed Rating Becomes Final
• Failure to Pay Federal Fines
• Final Agency Orders Warn Carriers of Possible
  State Registration Sanctions
• Failure of New Entrant Audit After Improvement
  Opportunity or Refused Safety Audit
• Letters warn of possible State Registration
  Sanctions

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Where Can I See a List of Montana Carriers
Ordered to Discontinue Interstate Operations?

• Go to http//safer.fmcsa.dot.gov
• Under FMCSA Searches click on Orders to Cease
  Operations (OCOs)/Out of Service Orders (OOS)
• Show all or sort by state

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PRISM Key Requirement

• State must have or seek the legislative authority
  to suspend, revoke, or deny vehicle registration
  based on a Federal Order to Cease Interstate
  Operations

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Commercial Vehicle Registration Process

• International Registration Plan (IRP) Provides
  the Framework for the PRISM Program
• Establishes Link Between the Motor Carrier
  Responsible for Safety and Every Vehicle
  Registered through the IRP
• Prohibits Renewal of Interstate Plates if Carrier
  Responsible for Safety is under a Federal Order
  to Stop Interstate Operations

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Why Are IRP Sanctions and the PRISM link to
Vehicles Important?

• Registration Sanctions Serve as an Additional
  Tool to Address Carriers Who Otherwise Ignore
  Orders to Cease Interstate Operations

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How Does PRISM Affect Motor Carriers?
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How Does PRISM Affect Motor Carriers?

• Additional Information is Required To Register
  Trucks through IRP
• Additional Information Can be Easily Broken into
  Two Related Categories
• USDOT Number Information
• Census Update Information (Form
  MCS-150)

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How Does PRISM Affect Motor Carriers?

• USDOT Number Information for IRP
• Have to Provide the USDOT Number and Tax ID
  Number of the IRP Account Holder (Registrant)
• IRP Account Holder May not Be a Motor Carrier in
  Some Instances
• Owner Operators that do not have own authority
• Truck Leasing Companies that do not operate as
  motor carriers
• ALL OWNER OPERATORS DO NOT NEED USDOT NUMBERS FOR
  PRISM

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How Does PRISM Affect Motor Carriers?

• USDOT Number Information for IRP
• Have to Provide the USDOT Number and Tax ID
  Number of the Motor Carrier Responsible for
  Safety of Each Vehicle on the Account at Time of
  Registration
• Use USDOT Number of the IRP Account Holder
  (Registrant) if
• Motor Carrier Responsible for Safety is Unknown
• Motor Carrier Responsible for Safety is Expected
  to Change in Next 30 days.
• State May Bar Code Motor Carrier Information on
  Cab Card if Carrier Responsible for Safety is not
  expected to change during registration year

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How About Some Examples?
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Example 1
Registrant DOT
222222
ABC Motor Carrier registers its three trucks and
does not lease any of its trucks.
N in column 22 indicates that Carrier
Responsible for Safety will not change during
registration year.
222222
N
222222
N
222222
N
Vehicle DOT of Carrier Responsible for Safety
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Example 2
Registrant DOT
ABC Motor Carrier has a fleet of 3 Owner
operators on his IRP account. The owner operators
all have their own authority and their own DOT
numbers. However they are all long-term leased to
ABC Motor Carrier for the entire registration
year.
222222
222222
N
222222
N
222222
N
Vehicle DOT of Carrier Responsible for Safety
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Example 3
Registrant DOT
Big Truck Lease registers its three trucks. Truck
1 is long-term leased to ABC Motor Carrier. Truck
2 is long-term leased to XYZ Motor Carrier.
Truck 3 is continually trip leased to various
customers.
666666
222222
N
333333
N
666666
Y
Vehicle DOT of Carrier Responsible for Safety
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How Does PRISM Affect Motor Carriers?

• Census Update Information for Annual IRP Renewal
  (Form MCS-150)
• Updated Census Data Has to be Provided for Every
  USDOT Number on the IRP Account Unless it Has
  Been Updated in the Last 12 Months
• Put another way, States will require updated
  MCS-150 data if it will expire before the new
  license plate expires.
• MCS-150 Date of Last Update Can be Checked
  Online at http//safer.fmcsa.dot.gov under
  Company Snapshot

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How Does PRISM Affect Motor Carriers?

• If the FMCSA Orders a motor carrier to
  Discontinue Interstate Operations, the State May
  Suspend the Carriers IRP Plates and/or Deny
  Renewal

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How Does PRISM Benefit Motor Carriers?

• Improves Safety
• Improved Performance Required to Exit the Program
• Possibility of Registration Sanctions Provides a
  Strong Incentive
• Improves Productivity of Federal and State
  Enforcement Resources
• Compliance Reviews and Roadside Inspections
  Focused on MCSIP Carriers First

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How Does PRISM Benefit Motor Carriers?

• Provides Automated Mechanism to Meet Census
  Updating Requirements
• Dont Have to File MCS-150 Updates with FMCSA if
  already Updated for State
• Dont Have to File Update with State if Updated
  at FMCSA
• Updated Census Data leads to more accurate
  SafeStat Results
• Provides for Faster Vehicle Inspections
• When Carrier Information is Bar-Coded on Cab
  Cards, It Allows Inspectors to Quickly Populate
  Inspection Forms

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Why is the PRISM Link to Vehicles Important?

• Link to Vehicle VIN s Helps Address Motor
  Carriers that Change Names to Avoid Sanctions

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ABC Express Trucking
Hey Bob Heres a good one for you. Some Clown
from the DOT just sent us a letter that says we
cant operate trucks across state lines.
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ABC Express Trucking
Looks like Ill have to change our company name
to XYZ Express Trucking, get another USDOT
Number, and keep on trucking !
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IRP State Registration OfficePlate Renewal Time
DOT Number Check The USDOT Number for XYZ
Express Trucking is A OK Vehicle Check Wait
a minute ! The Safer/PRISM database indicates
vehicles with these VIN s are linked to ABC
Express Trucking. Were gonna have to see a
transfer of title, a lease agreement to another
carrier, or some kind of evidence that ABC and
XYZ are not the same company.
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Summary of Major Points to Remember

• PRISM Provides for State Registration Sanctions
  with FMCSA Orders to Cease Interstate Operations
• Cant Keep an IRP Plate if FMCSA Says Youre Not
  Allowed to Operate in Interstate Commerce
• PRISM Links the USDOT Number of the motor
  carrier responsible for safety to every vehicle
  registered through the IRP

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Summary of Major Points to Remember

• Additional Information is Required to Register
  through the IRP
• USDOT Number and Tax ID Number of IRP Account
  Holder (Registrant)
• USDOT Number and Tax ID Number of Motor Carrier
  Responsible for Safety of Each Vehicle
• Use Registrants USDOT Number if Unknown or
  Expected to Change in next 30 days
• Updated MCS-150 Data for Every USDOT Number on
  the Account Unless Updated in the Previous 12
  months

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Summary of Major Points to Remember

• LEVELS THE ECONOMIC PLAYING FIELD
• COMPLIANCE WITH FMCSRs IS AN EXPENSE
• MOTOR CARRIERS WHO REFUSE TO COMPLY WITH OR
  IGNORE FMCSRs HAVE AN ECONOMIC ADVANTAGE OVER
  CARRIERS WHO COMPLY

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Summary of Major Points to Remember

• We May Need Your Support On State Legislation
• Why Should a Carrier Be Able to Maintain
  Interstate Plates if FMCSA Orders that Carrier to
  Discontinue Interstate Operations?

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Questions?
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Contact Information

• Bryan Price
• FMCSA
• Federal Building
• Room 1302
• Pittsburgh, PA 15222
• [phone]
• bryan.price_at_dot.gov

• Tom Lawler
• PRISM Team Leader
• FMCSA, MC-ECE
• Room 8310
• Washington, DC 20590
• [phone]
• tom.lawler_at_dot.gov