Gradebook Setup and Instructions

1
Gradebook Setup and Instructions
2
Login
Login using your username and password
http//10.6.185.104/classroom/ (this is the
training server)
3
Menu Screen
Term logged into List of all classes Links for
each class attendance and gradebook Settings
Tab Group Box for combo classes
4
Settings
Grade Scale List and Links Category List and
Links Display Options Seating Chart Setup
Assignment Filter Settings on how the grade
should be figured
5
Settings - Assignment Filter

• Click on Assignment Filter
• If desired, change how the assignments will be
  displayed
• Assignment Options
• Set Gradebook Type Flag to C - By Class
• Set Gradebook Average Flag to G By Grading
  Period
• Click on Save and then Back when the save is
  complete

6
Settings Grade Scale List

• Click on Grade Scale List
• Click on the drop down box to see a list of
  District templates for grading scales
• You may use a scale listed there or make your
  own
• To view the details on a particular scale,
  highlight the scale you wish to see by clicking
  on it and then click search
• Click on any of the links describing each letter
  grade
• Make note of which scale you want to use

7
Settings Grade Scale List
District Scales Explained
District - Straight Scale A (90 up), B
(80-89.99), C (70-79.99), D (60-69.99), F
(0-59.99) District Straight Rounded A
(89.5 up), B (79.5-89.49), C (69.5-79.49), D
(59.5-69.49), F (0-59.49) District Pass Fail
Pass (60 up), Fail (0-59.99) District Pass
Fail Rounded Pass (59.5 up), Fail
(0-59.49) All other District scales are listed
using lowest limit for each letter Example
District 90-80-70-65 would be A (90 up),
B (80-89.99), C (70-79.99), D (65-69.99), F
(0-64.99)
8
Settings Grade Scale List

• To create your own scale
• Click Add
• Type in a name for your grading scale
• Determine how many different letter grades you
  want to set and type this number next to Add Rows
  (typically 5!)
• Click Add Rows
• Under Symbol, type in the letter grade
• Under Value, type the lowest limit for that
  letter grade (90 or 89.5, etc.)
• Under Description, type in any description you
  like
• Click Save after you have finished

9
Settings Grade Scale Links

• To Assign a certain scale to a particular class
  or to a group of classes, click Grade Scale Links
• You should see a list of your classes for first
  and second term (semesters)
• Click the drop down box to the right of the
  class you are assigning a scale to and select the
  scale you wish to use
• Repeat the process for each class
• You do not need a scale for any course
  (advisory) that grades are not kept
• You may need to scroll down to see all of your
  courses
• When you have assigned the scales you want to
  each class, click Save.

10
Settings Grade Scale Links

• To assign different grading scales to different
  groups of students within the same classroom,
  click on the class you wish to do this for.
• You should see a list of the students of this
  class
• To use the scale you assigned for the class,
  leave Use From Course
• To use a different scale for a particular
  student, select the wanted scale from the drop
  down list for that student
• Click Save to save selections

11
Settings Category Lists
In a similar fashion, we can now set up the
different categories for the different types of
assessments for each of our courses. Teachers
who do not wish to use categories and instead use
total points for each assessment, can skip this
step. At the present time, the program does not
have a way to break a grading period into two
quarters and a final exam, so teachers who are
used to a 40 Quarter 1 40 Quarter 2
20 Final Exam system will need to
recalculate their weights to include the final
exam weight. (Multiply each weight by 80 and
add a Final Exam category of 20.) The District
has set up templates for many different category
systems, but you may want to create your own. It
would be difficult to create enough templates to
account for every grading method used in the
district so you might be forced to create your
own. This will be explained on a future slide.
12
Settings Category Lists
13
Settings Category Lists

• Click on Category Lists and click on the drop
  down box to see the District templates
• To view the details of any template, select it
  from the drop down box and click search
• If a District template will work for your
  classes, move onto Category Links.
• To add a new Category List, do the following
• Click Add
• Type in a name for your category list
• Enter the number of categories in the bottom
  right and click Add Rows

• Click YES for weighted if you wish to assign
  percentage weights to each category or NO if you
  wish to use total points but still assign each
  assessment to a particular category
• Name each Category and assigned weight if
  applicable. Weights must add up to 100 if used.
• Click Save to save this category list or Clear to
  cancel this list

14
Settings Category Links

• Now we must assign the category list you wish to
  use to each class
• Click on Category Links
• Each course both first and second term is listed
• Click the drop down box next to each course that
  you wish to assign categories to and select the
  appropriate category
• When you have finished, click Save

15
Settings - Display

• Click Display
• Click the drop down box next to any class you do
  not want to see in the gradebook (advisories,
  etc.)
• When completed, click Save

16
Settings Class Seating Chart (Optional)

• To add a seating chart (in a rectangular pattern)
  for any of your courses, click Class Seating
  Chart
• Click the Create link next to the course you wish
  to setup
• Enter the number of Rows (how many desks from
  front to back)
• Enter the number of Columns (how many lines of
  seats you have)
• Click Generate
• Using the drop down box, select a student from
  the class list
• Click on the desk you wish to assign the student
  to
• Repeat for each student
• When finished, click Save (pictures should then
  appear!)
• Click Menu to return to Menu Screen

5 Rows and 6 Columns creates 6 lines of chairs
with 5 seats in each line going front to back!
17
My Schedule - Attendance
Two Ways to get to an attendance screen
Click on the class name that you want to take
attendance for and then click the Attendance Tab

• Click the Attendance link next to the class you
  wish to take attendance for

18
Attendance

• Click the attendance link next to one of the
  classes to access attendance for that class
• Optional Seating Chart View
• Monthly View
• Date
• Auto Fill Area
• Student Information
• Notes
• Attendance Code Drop-box
• Past Attendance
• Current Grade
• ( Only when using gradebook)
• Eligibility Drop-box

19
My Schedule - Gradebook
Two ways to get to a gradebook screen
Click on the class name that you want to record
or view grades for and then click the Gradebook
Tab

• Click the Gradebook link next to the class you
  wish to record or view grades for

20
Gradebook

• Click on New Assignment to create an assignment
  for this course

21
Gradebook

• Click on New Assignment to create an assignment
  for this course
• Fill in information about assignment
• Assignment Title
• Grading Period
• Category
• Points Possible
• Bonus Points Allowed
• Assignment Notes
• Click Save
• Click Back to return to class list
• OR
• Click Assignment List to show list of all
  assignments with the option of Copying this
  assignment to one or more other courses

22
Gradebook

• To enter Scores for an assignment
• Go to Gradebook Screen for the class desired
• Click Enter Scores under assignment that you want
  to enter scores for

23
Gradebook

• Teachers can fill every student with a certain
  score or code
• Teachers can enter the number score for each
  student in class individually
• Teachers can use codes to record certain types
  of grades. The Code value overrules the score
  recorded if both score and code are recorded.
• Click Save and then Back

Codes E - Full Credit Excused Score will be full
value even when another score is recorded
I - Incomplete (record keeping only does not
effect grade recorded) L - Late (record keeping
only does not effect grade recorded) M - Missing
(no grade can be recorded grade is calculated
using 0) X - Not Counted Towards Grade (Does not
effect grade at all recorded grade does not
count for or against)
24
Gradebook
Shows Class Average You can modify how your
assignments are ordered or displayed by clicking
Assignment List (see following slide) Shows
current grade of each student in class Shows
assessment average Clicking on an individual
student gives contact data and links to other
student data (schedule, grades, etc.)
25
Gradebook - Assignment List
Click on Assignment List To rearrange the order
in which each assignment is displayed, click
Modify Sort Make your selection, click Save and
click Assignment List to return to this
screen To copy one or more assignments to
another class or classes, click the Copy link
next to the appropriate assignment
26
Gradebook - Assignment List Copy Assignment

• Name of assignment to be copied appears in drop
  down box. This can be changed to any of the
  assignments of this class.
• Click the boxes of any sections you wish to copy
  it to. Be careful to select the correct term
  (semester) and GP (grading period for that
  semester) for the section. Example Term 2 GP 1
  is second semester third quarter.
• Make sure the category is set correctly for each
  course selected. Make adjustments to the drop
  down box as needed
• Click Save and then Back

27
Reports
What the teachers see after clicking the Reports
Tab Most used will probably be Class List with
Assignment Grades. Click on this link
28
Reports Class List with Assignment Grades

• Make sure initial settings are correct for the
  report you wish to generate
• Select the class(es) you wish to see the report
  for. Hold down the CTRL key to select multiple
  classes.
• Click the Right Arrow to move the class(es) to
  the box on the right called Selected

29
Reports Class List with Assignment Grades

• The class(es) selected should move to the right
  box
• Choose the options you wish as far as how you
  want the report to be displayed
• Click Preview

30
Reports Pop-up Blocker

• If a yellow bar appears at the top of your
  window, your web settings has prevented the
  report to be shown. Follow the following
  directions
• Click on the yellow box
• Select Always Allow Pop-ups from This Site and
  click Yes for the confirmation
• You will have to repeat the steps of previewing
  your report
• This should only happen once

31
Reports Class List with Assignment Grades

• A new window will appear with the report
• To see a second page, click here
• To print, select the Print Icon
• To download and save as a certain type of file
• Select the type of file you would like. Some of
  the choices are
• HTML
• Excel Doc
• PDF
• TIFF
• Click Export

32
Other Report Details
Class Absence Roster Gives a report with the
details of the attendance taken Class List with
Assignment Grades List of all students and the
grades for every assignment. You can print
without names in random order and you can filter
assignments as desired. (Shown in previous
slides) Class Rosters Displays whole class and
if Print Lines is selected, you can print a
roster with grid lines to make an empty table
with names.
33
Reports Student Assignment List

• Student Assignment List
• Can be used to print individual reports or
  special reports of all students with a current
  grade within a range or of all students with
  missing assignments or assignment grades of
  specified letter grades.
• To have each student print on a separate page,
  switch Group By to Student
• Select the course or courses desired by clicking
  on them (use CTRL key for multiple selections)
  and click the gt
• To include missing assignments in the report,
  change to YES
• To show all assignments that were given a
  certain grade letter or letters, select the
  grade(s) and click the gt
• To show the assignment grades of students with
  current grades within a range, enter the low
  limit and then the high limit
• Click Preview to show report

34
Reports Student Assignment List
Examples 38 pages of students and a list of the
assignments that the student had a D or an F on.
Would not have a page for the student if no
assignments fell into that range. 16 pages of
students who had a overall grade that fell
between 80 and 93 percent and a list of their
individual grades for each assignment
35
Reports Student Assignments

• Student Assignments
• Can be used to display all of a students grades
  for a course, organized by category. One page is
  used for each student. This would be nice for
  progress reports for conferences.
• Select the course(s) you wish to display. Use
  CTRL key for multiple selections
• Click the gt to move the courses to the box on
  the right.
• Click Preview to see the report.

36
Gradebook Setup and Instructions