Docufide Introduction

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Heather House Project Manager, Docufide
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Agenda

• Wisconsin e-Transcript Initiative Overview
• Review of Benefits, Services and Next Steps
• Secure Transcript Overview
• Students
• Senders
• Additional features

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• Wisconsin e-Transcript Initiative Overview

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History

• Midwestern Higher Education Compact (MHEC)
  awarded e-Transcript Initiative to Docufide in
  June of 2006
• The University of Wisconsin System (UWS), the
  Wisconsin Association of Independent Colleges and
  Universities (WAICU), the Wisconsin Technical
  College System (WTCS) and the Department of
  Public Instruction (DPI) worked together for more
  than two years on a statewide e-Transcript
  Initiative (ETI)
• In June of 2009, Wisconsin agreed to the MHEC ETI
  State Participation Agreement
• All public and private high schools in Wisconsin
  receive negotiated service discounts for
  Docufides Secure Transcript Service

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EXPERIENCE

• More than 2500 colleges and universities
  nationwide have received transcripts from
  Docufide over last 5 years
• High schools in 39 states now electronically send
  transcripts through Secure Transcript
• Indiana Statewide e-Transcript Initiative
  launched 10/2005
• Over 90 of schools (using 30 different types of
  SIS) use the service
• Minnesota e-Transcript launched 6/2007
• Nebraska e-Transcript launched 10/2007
• Alaska e-Transcript launched 12/2007
• South Carolina K-12 Student Record/e-Transcript
  project awarded 3/08
• Utah K-12 Student Record/e-Transcript project
  awarded 10/08
• Arizona e-Transcript project awarded 10/08
• Wisconsin e-Transcript project awarded 06/09
• Michigan Docufide selected, awarded 07/09
• Kansas Docufide selected, implement 2009
• North Dakota e-Transcript project - Docufide
  selected 1/08 pursuing funding
• Several additional states are currently
  evaluating student record/transcript exchange

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Wisconsin ETI Progress

• Strong Support from the Wisconsins Postsecondary
  community for receiving transcripts electronically

• ETI Progress in Wisconsin
• College Universities through the state have
  registered to receive transcripts electronically
• 100 UW System campuses
• 100 Technical Colleges
• 100 WAICU
• High Schools throughout the state are invited to
  register their interest and going through
  installation

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Wisconsin Approach

• Secure Transcript available at a significant
  discount
• Receivers
• The service is free to all postsecondary
  institutions who register to receive transcripts
  electronically.
• Senders
• Participants receive discounts of nearly 50 off
  Docufides normal electronic transcript delivery
  rates with additional discounts on installation
• One time installation fee is 212.50 per school
  or 425 minimum per district
• Per request basis by students (no cost to
  schools)
• Transcript fee to registered institutions is
  2.55
• Transcript fee for transcripts mailed on the
  schools behalf is 4.25
• Ability to collect additional surcharge from the
  students for the school
• Subsidizing options available to all high schools
• Docufide provided quote based on senior count

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• Benefits Next Steps

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Wisconsin ETI Benefits

• e-Transcript creates a secure, paperless
  environment for the request delivery of
  students official transcripts to all accredited
  colleges nationwide

• Benefits
• Students or Parents can order transcripts anytime
  of day or night
• Provides efficiency, consistency, and dramatic
  cost savings for schools
• Time Savings, enabling staff to focus on more
  important student matters
• Implemented/trained within an hour or less per
  school
• Official transcripts sent to all colleges
  nationwide, as well as military, scholarship
  funds, NCAA Clearinghouse and 3rd party
  destinations such as insurance companies or
  employers

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SCOPE OF SERVICES
NON-INTRUSIVE TECHNOLOGY

• Unique capture capabilities from ANY SIS
• Wisconsin-ready with experience working with
• Skyward,
• PowerSchool,
• Infinite Campus,
• PeopleSoft SISs
• No hardware required simple software download
• Sending school controlled process

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IT Specialist works with Docufide Support through
installation and testing process upon receipt of
contract
Installation Testing
Identify Primary Contacts
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• Secure Transcript Overview

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• Student Request

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Student Request Process

• Full service Secure Transcript allows for the
  online processing of all student and alumni
  requests, accessed from a link placed on the
  schools website.

• Secure Transcript Includes
• Secure student registration, requesting order
  tracking
• A comprehensive database of colleges and
  scholarship funds
• FERPA compliant delivery to any other destination
  globally
• Intuitive school interface allowing for review
  and approval of all requests

ANGRY TROUT HIGH
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Student Request Process

• Students/alumni register and create an account
  with Docufide, allowing for online request
  processing to colleges/universities and
  third-party destinations globally.

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Student Request Process

• Student searches our database of colleges,
  choosing one or many destinations for delivery.

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Student Request Process

• 3rd party destinations can be delivered to in a
  FERPA compliant manner.

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Student Request Process

• Student reviews destinations and confirms that
  selections are correct.

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Student Request Process

• Student reviews and accepts online agreement.

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Student Request Process

• Any necessary payment is processed online. If
  subsidized by the state or school the payment
  step is automatically skipped.

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Student Request Process

• Students can track their requests online and will
  also receive confirmation emails when their
  request is received, approved by the school
  registrar, and upon delivery.

Automatic Email Notifications
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• School Process

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Sending School Process

• Secure Transcript provides administrators with a
  secure online To-Do List, where all student and
  alumni transcript requests are quickly reviewed
  and processed for delivery.

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Sending School Process

• By clicking on the student name, administrators
  can drill down to see more information on the
  student, and where they are sending transcripts.

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Sending School Process

• An on-screen, printable list of requests is then
  generated and used to select student records from
  the Student Information System (SIS) for
  delivery.

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Records Upload
Step 1 Student transcripts are printed from
schools Student Information System to Docufides
installed Client, where they are securely
uploaded to our processing center. Step 2 Once
uploaded (individually or in batch/bulk) the data
is extracted and saved as XML, allowing us to
deliver in multiple data or image formats,
depending on the recipients preference.
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Transcript Formats
PDF
PESC XML / TS130 EDI
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• Additional Features Available to
• Both Senders and Receivers

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• Associated Documents
• Transmission

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Electronic Documents

• Each registered college or university can
  determine the information to be included in the
  Electronic School Counselor Report/Secondary
  School Report (eSSR).

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Electronic Documents

• eSSR requests are initiated when students request
  transcripts. The School Counselor can log into
  the site and access the online To-Do list for
  eSSR requests. The School Counselor selects the
  student and then completes the online report.

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Electronic Documents

• General school and class information is
  auto-populated and once the School Counselor
  enters data in the first counselor report, all
  others for the student are auto-populated.
  Letters of recommendation and any other documents
  to be delivered can be uploaded and transmitted
  with the eSSR.

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• Reports

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Reports
Real-time reports are available for sent or
received transcripts, with results exportable to
Excel for further data analysis.
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• References

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Why Docufide?

• Students
• I love the no-hassle aspect of Secure
  Transcript. I didn't have to worry about
  gathering any information on my own Secure
  Transcript did all of the hard work for me.
• -Natalie Jones, Student
• High Schools
• It took us approximately 15 minutes to download
  and install the software, and after a 45 minute
  training session, we were done implementing and
  ready to use the service. The installation,
  training and implementation processes were
  extremely simple and straight-forward. The
  entire procedure truly was as easy as
  advertised.
• -Meredith Bovin, Data Manager, Carmel Clay
  Schools, Carmel, Indiana
• Colleges
• "In under five minutes we registered IUPUI for
  the service and have already received transcripts
  electronically from Indiana schools, as well as
  from out-state schools on Docufides Secure
  Transcript. This couldnt have been easier.
  This is going to revolutionize how high schools
  and colleges do business.
• -Michael Donahue, Director of Admissions, IUPUI
• State Agencies
• Docufide has been highly responsive and
  effective in addressing the planning, rollout and
  ongoing support and enhancements to Indianas
  e-Transcript Initiative.  We believe, from our
  experience with Docufide, that their technology,
  services, and staff combine to deliver the best
  available solutions to suit the needs of all
  participants, making them an ideal choice for
  delivering a states electronic transcript
  exchange.
• -Stanley Jones, Commissioner, Indiana Commission
  for Higher Education
• We are very pleased to be able to offer this
  service to our students.  It saves time, worry
  and money for students, as well as for high
  school guidance counselors and post secondary
  admissions people.  Our relationship with
  Docufide throughout this process has been
  excellent.
• -Dr. Suellen Reed, Indiana Superintendent of
  Public Instruction

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Contact Information

• Docufide Website
• http//www.docufide.com
• Docufide Project Manager
• Heather House
• heather_at_docufide.com
• [phone]