Overview of UNESCO Databases and Information Services

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Overview of UNESCO Databases and Information
Services

• Paris Clearing House Workshop
• November 2001

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Table of Contents

• Inventory UNESDI
• Panorama of information services
• Panorama of Databases
• Main databases
• UNESBIB
• UNESDOC
• DARE
• XTRA
• CDROMs
• Internet

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Inventory UNESDI

• Web Information services
• Dynamic pages
• On line updating by Info managers
• Online forms
• Databases
• Documentation centres

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Searching
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Databases and Information services

• 54 Information Units
• 50 at Headquarters , 50 in Regional Offices
• Central Library
• Archives
• Sectorial documentation centres
• 119 Databases (90 in 00 )
• Bibliographic
• Referral ( many new link portals )
• Factual
• Full text

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UNESCO Information Services54 ( 24 at
headquarters ) June 1999
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DatabasesBreakdown by types(June 1999 )
Total119
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Databases Breakdown by domains( June 1999 )
Total 89
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Data BasesBreakdown by Software
In two years all mainframe databases have
migrated to Micros
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UNESBIB
1971

• UNESCO Documents and publications
• Education , science , culture , social sciences ,
  communication , information , informatics
• 64500 bibliographic references (2000/year )
• Documents (50 )
• Official Documents (General Conference ,
  Executive Board)
• Mission reports
• Conference papers
• Research and technical reports

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UNESBIB ( suite )

• Publications
• Monographs ( 18 )
• Periodicals ( 32 )
• Availability
• Internet www.unesco.org /unesbib
• Monthly updates
• UNESCO Documents and Publications - last 90 days
  http//www.unesco.org/general/eng/infoserv/doc/ul
  dp/
• UNESCO Library Acquisitions Monthly update
  http//www.unesco.org/general/eng/infoserv/doc/ul
  a.pdf
• CD ROM (UNESCO Databases)

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UNESDOC

• Full text database of UNESCO documents
• Documents produced by all sectors
• No central stock
• Strong demand for easy, quick and economical
  access
• Operational since 1996
• Basis , Client/server mode
• Archiving
• Online access
• Sub products ( microfiches , CD ROMs , etc.)

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UNESDOC

• 620 000 pages 16500 documents
• 150 000 pages / year 3000 documents / year
• 6 languages ( english, french, spanish, chinese,
  arabic, russian )
• Texts, graphics, tables, images
• 3 to 200 pages average 10p
• Documents production
• Wordprocessing or desktop publishing ? PDF
• Scanning with OCR

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DareDirectory in Social Sciences

• 12000 records
• 5100 Institutions
• 5000 Periodicals
• 1200 Information services
• 700 Specialists
• Subsets Peace, Human rights , Law
• Linkage between records ( Institution/Specialist
  , Institution/periodical )
• Availability Internet , printed directories ,
  CDROM , Diskettes ,

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Index TranslationumTranslated Books in all fields
1979

• gt1 000 000 Bibliographic references
  ( 100 000 / year )
• More than 100 countries
• More than 200 000 authors
• Availability
• CD-ROM
• Internet (whole database end 2001)
• Information service index_at_unesco.org

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Index TranslationumDomains
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Index TranslationumSource Languages
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Index TranslationumTarget Languages
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Products and services available

• Internet www.unesco.org
• Inventory UNESDI
• Directory of UNESCO Databases
• Directory of UNESCO Information services
• CD-ROMs
• UNESCO Databases
• Index Translationum
• Resolutions/Decisions
• Documents from governing bodies

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CDROMsTrilingual Interface E/F/S

• UNESCO Databases
• 12 Databases ( 6 Bibliographic , 4 referral , 2
  thesauri )
• Index Translationum
• Books translated worldwide since 1979
• 1 000 000 records

• Resolutions/Decisions
• General conference , Executive Board
• 1946-1999
• Full text
• 23,000 pages
• 40,000 Resolutions/Decisions
• Documents from governing bodies
• End 1997- 1999
• General Conference
• Executive Boards
• 400 documents, 23,000 pages

Yearly updating
Updating every 2 years
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UNESCO Databases CD-ROM

• UNESBIB UNESCO documents and publications
• PUBLICAT Publications for sale
• DARE Directory in social sciences
• HEDBIB Bibliography on Higher education
• IBEDOCS Bibliography on education

• ICOMDC Bibliography on museums
• ICOMOS Bibliography on monuments and sites
• ISISDIF Micro Isis Distributors
• UNESDATA UNESCO Databases
• UNESIS UNESCO Information services
• Thesauri UNESCO and IBE

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Internet site Overview

• History
• Gopher January 1995-February 1997
• Web August 1995
• Size
• 100 000 Documents ( HTML or PDF )
• gt 20 databases
• 100 000 images , some videos and audios
• 45 gigas
• Multilinguism
• English and French
• Some documents in other languages
  (Spanish,Russian,Arabic,Chinese,etc. )

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Navigating and searching tools

• Site Map ( Alphabetical Index )
• Search
• All Web ( HTML , PDF , PHP, ASP , CSS )
• Specific areas Education, Webworld, World
  Heritage
• Databases BASIS ,WAIS , CDS/ISIS ( Genesis)
• Search engine HTDIG

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Projects for 2002-2003

• Improve Web content quality Creation of an
  editorial team within BPI
• Increasing dynamic pages
• More links portals
• Online updating with partners of DBs
• Testing a collaborative Knowledge portal