Quality / Conformance

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ASTM Standards and Property Management
Leaders in Asset Management
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ASTM International
What is it? ASTM International is one of the
largest voluntary standards development
organizations in the world. Target
Membership Anyone Founded In 1898 to address
frequent rail breaks in the railroad industry.
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ASTM International
Dues 75.00 / individual, 400
organizational Current Membership 33,000 from
135 countries Committees 141 Product 12,160
standards as a voluntary consensus standards
development organization
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ASTM International

• Complies with
• National Technology Transfer and Advancement Act
  of 1995 (Public Law 104-119) and OMB Circular
  A-119, and
• Annex 4 of the Triennial Review of the World
  Trade Organizations Technical Barriers to Trade
  Agreement (WTO/TBT).

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ASTM International
Mission Statement To be recognized globally as
the premier developer and provider of voluntary
consensus standards, related technical
information, and services that promote public
health and safety, support the protection and
sustainability of the environment, and the
overall quality of life contribute to the
reliability of materials, products, systems and
services and facilitate international, regional,
and national commerce.
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ASTM Committee E53
BAE Boeing Booze Allen Hamilton DAU DCMA
Deloitte DHS DoD DOE General
Dynamics Georgia Tech Research Institute GSA HHS
Honeywell International members Johns
Hopkins APL Lockheed Martin Metalcraft NASA
Northrop Grumman NPMA Raytheon SAIC Stan
ford University State of Illinois US Army
Corps of Engineers Utah St. Univ. Research
Foundation VA
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ASTM Committee E53

• Made up of Property Professionals, 80 are also
  NPMA members
• Doing good things for Property Professionals

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ASTM Standards
Youve heard the hype- but how does it really
happen?
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ASTM Standards

• All you need to start is an idea
• Is there a need?
• Is there an interest?

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ASTM Standards

• Check the ASTM website. Is there something
  similar already published or in the works?
• (www.astm.org, Technical Committees / Committee
  E53/ List of Subcommittees and Standards )

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ASTM Standards
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ASTM Standards
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Committee E53

• If not, which subcommittee would it fall under?
• E53.01 Process Management
• E53.02 Data Management
• E53.03 Financial Management
• E53.04 Reutilization Disposal
• E53.05 Property Management Maturity
• E53.06 Terminology
• E53.10 ISO Asset Management Activity
• E53.90 Executive Subcommittee

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ASTM Standards

• Contact the Subcommittee Chairman, a member of
  the Executive Subcommittee or the Staff Manager
  for discussion.
• If no standards exist, or none are in the works
  get ready to form a task group.

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ASTM Standards

• Task Groups
• Do NOT have to be ASTM members
• Ideally between 6-12 people to start (may be
  more, may be less)
• Choose individuals who are proactive, responsive
  and dedicated

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ASTM Standards

• Use the word templates provided by ASTM to help
  you follow the required format (Form and Style
  for ASTM Intl. Standards)
• Register a work item via the ASTM website
• Complete the draft
• Submit for Executive Editorial Task Group review
• Submit to ASTM for Form and Style review

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General Overview of Different Levels of Balloting
The Committee on Standards (COS) (9 Member
Oversight Committee)
Main Committee Ballot / Society
Review (Committee E53 on Property Management
/ All other ASTM members)
Subcommittee Ballot (Subcommittee E53.03
Financial Management)
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Subcommittee Ballot

• Focused group of technical experts
• Ballot Authorized by a Subcommittee Chair
• E-Mail notification sent when subcommittee ballot
  is posted to the website
• Open for minimum of 30 days
• Requires 60 return of all voting members

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Ballot Results

• When the ballot closes, ASTM posts a ballot
  summary to the members only portion of the ASTM
  website
• Summary includes voting tally and the text of any
  negative votes and comments received

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Main Committee Ballots

• Following successful subcommittee ballot or
  resolution of subcommittee negative votes
• E-Mail notification sent when main committee
  ballot is posted to the website
• Ballot open for minimum of 30 days
• Simultaneous with Society Review
• Ballot Summary posted to the website

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Consideration of Ballot Results

• ONE negative vote stops the process
• All negative votes must be resolved in accordance
  with ASTM Regulations
• If any technical changes are made to the ballot
  item due to a negative vote, the item must be
  re-balloted to the entire committee

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Resolving Negative Votes

• Persuasive- The negative voter has a valid
  technical point, the document is revised and must
  be reballoted
• Withdrawn- The voter can withdraw at any time for
  any reason without any changes to the document as
  balloted
• Withdrawn with Edit Changes- The voter can
  suggest alternate wording that does NOT change
  the meaning of the sentence (Clarification only)

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Overriding Negative Votes

• Not related
• Requires 2/3 approval by the committee
• Consider as first item of new business at next
  meeting of the committee
• Not persuasive
• Requires a technical explanation of why the point
  raised is not persuasive
• Requires 2/3 approval by the committee to
  override the negative

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Participation Made Easy

• Made easy through use of the World Wide Web
• No travel restrictions
• No time delays
• Access to information 24 hours per day, 7 days
  per week, 365 days per year
• For just 75 YOU can participate!
• (and receive a complimentary copy of all Property
  Management standards for your personal use)

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E53 Current Standards

• E2131-09 Standard Practice for Assessing Loss,
  Damage, or Destruction of Property
• E2132-01(2007) Standard Practice for Physical
  Inventory of Durable, Moveable Property
• E2135-10a Standard Terminology for Property and
  Asset Management
• E2279-09 Standard Practice for Establishing the
  Guiding Principles of Property Management
• E2306-03 Standard Practice for Utilization and
  Disposal of Personal Property
• E2378-05 Standard Practice for the Recognition of
  Impaired or Retired Personal Property

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E53 Current Standards

• E2379-04 Standard Practice for Property
  Management for Career Development and Training
• E2452-10 Standard Practice for Equipment
  Management Process Maturity (EMPM) Model
• E2453-05 Standard Practice for Determining the
  Life-Cycle Cost of Ownership of Personal Property
• E2495-07 Standard Practice for Prioritizing Asset
  Resources in Acquisition, Utilization, and
  Disposition
• E2497-06 Standard Practice for Calculation of
  Equipment Movement Velocity (EMV)
• E2499-06 Standard Practice for Classification of
  Equipment Physical Location Information
• E2604-09 Standard Practice for Data
  Characteristics of Equipment Records
• E2605-08 Standard Practice for Receiving Property

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E53 Current Standards

• E2606-08 Standard Practice for Receipt
  Notification as a Result of Tangible Property
  Movement
• E2607-08 Standard Practice for Cannibalization/Rec
  lamation of Serviceable Equipment Components to
  Support Demand Requirements
• E2608-08 Standard Practice for Equipment Control
  Matrix (ECM)
• E2631-09 Standard Practice for Physical Placement
  of an Entity-Controlled Supplemental
  Identification Label
• E2671-10 Standard Practice for Defining
  Movements, Shipments, and Transfers of Tangible
  Property
• E2672-09 Standard Practice for Identification and
  Categorization of Tooling
• E2674-09 Standard Practice for Assessment of
  Impact of Mobile Data Storage Device (MDSD) Loss

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E53 Current Standards

• E2675-09 Standard Practice for Property
  Management System Outcomes
• E2676-09 Standard Practice for Tangible Property
  Mobility Index (MI)
• E2715-09 Standard Practice for Moveable Property
  Storage

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E53 Work Items

• WK17679 Defining Movements, Shipments, and
  Transfers of Assets
• WK25451 Management of Low Risk Property (LRP)
• WK27486 Data Characteristics for Asset Catalogs
• WK29521 New Classification for Property Types
• WK32431 New Practice for Sales of Personal
  Property

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ASTM Standards

• Thank You!
• Questions?
• Robert.Holcombe_at_GSA.gov
• [phone]