Mike Kearney

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SpaceOps 2010Huntsville, AL USA

• Mike Kearney
• NASA MSFC
• Mission Operations Lab

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Topics

• Spring 2009 Committee Meeting Plans
• The Overall Program
• The Technical Program

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2009 Spring Executive Committee Meeting

• EC/CAL Meeting May 12-13, 2009
• Tour of VBC and MSFC Morning of May 14
• TPC and other meetings before and after
• Currently identifying meeting location and an
  evening function for the group on the night of
  May 12.

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The Overall Program
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The SpaceOps 2010 Theme
Delivering on the Dream

• Delivering on the Dream is intended to
  communicate a feeling of sequence.
• First we had a dream, then we did hard work, then
  we delivered the results.
• Like delivering on the bet, delivering on the
  promise, delivering on the dream.
• The SpaceOps conference is all about operations.
  There are many critical phases of a spaceflight
  mission, including concept development,
  requirements, design, development,
  implementation, etc. But Operations is the
  culminating phase of a mission, and it is the
  phase where all the promise of the previous
  phases come to fruition. Operations is truly the
  phase where the mission teams finally deliver on
  the dream.

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SpaceOps 2010 Logo Development

• AIAA and planning committee are working together
  to develop a logo specific to the 2010
  conference.
• Logo finalized and selection anticipated in
  November.
• Will use new logo on conference materials,
  including website.
• NASA is promoting the distribution of SpaceOps
  2010 lapel pins, but this has not yet been
  coordinated with AIAA.

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Space Act Agreement Update

• The Space Act Agreement will be the formal
  agreement between NASA MSFC and AIAA for the
  hosting and organization of the conference. It
  will outline roles and responsibilities.
• AIAA has reviewed and submitted
  questions/comments back to NASA Marshall Space
  Flight Center.
• Concurrently proceeding through internal router
  at NASA Marshall Space Flight Center.
• Conference implementation plan
• Was useful for SpaceOps 2008 to coordinate the
  multiple organizatioal entities (ESA, EUMETSAT,
  AIAA)
• Because all 2010 conference organization is being
  done by AIAA, it is not clear whether an
  implementation plan is as useful for 2010 as it
  was for 2008
• NASA has developed a draft, but is keeping
  options open as to whether to put further effort
  into it.

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SpaceOps 2010 subcommittees
SpaceOps Executive Committee Committee at Large
SpaceOps 2010 Organizing Committee (NASA and
AIAA) Mike Fawcett NASA MSFC
Other SpaceOps committees and groups
SpaceOps Award Committee
Technical Program Committee (NASA and AIAA) Mike
Kearney NASA MSFC
AIAA Program/Logistics Team (AIAA) ltVACANTgt (Mega
n Scheidt acting) Product Manager Anna
Kimmel Event Planner
Sponsorship/Exhibit Committee (NASA and
AIAA) Cecilia Capece Sponsorship Fernanda
Tilleria Exhibit Sales
Promotion Committee (NASA and AIAA) Rachel
Suits Marketer
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Preliminary Program Schedule
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Notable items for program schedule

• Conference runs late on Tuesday (for electronic
  poster sessions), ends early on Wednesday (for
  Jack Daniels tour)
• Total Number of Oral Presentations  
• Assuming 6 session rooms 288  
• Assuming 7 session rooms 336
• Plan for SpaceOps 2008 was 299 Oral Presentations
  in 6 session rooms
• Breaking News patterned after IAC concept
• Opening Ceremony for Exhibit Space
• Electronic Interactive Poster Sessions
• Normal closing time 5pm (Mon-Wed-Thur)
• 2008 presenter had comment that nobody showed up
  for his 5pm presentation consider earlier
  closing time with fewer papers? (and associated
  reduction in registrations?)

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A specific survey response issue

• Several comments about wanting more than 20
  minutes per speaker.
• 30-10-5 (45 minutes) would be a dramatic change.
  
• Have feeling that some speakers would drone on
  and on over same material
• 2010 decision currently is to hold with 20-5-5
• In support of this, two survey responses
• there was even the impression that there is too
  much time in some sessions
• In some cases, but 30 min does not allow for
  depth that's fine though for wetting appettite
  to read paper
• Comments?

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Venue Date Recap

• Von Braun Center (VBC)
• 25-30 April 2010
• Contract signed Dec 2007
• Conference space held
• East West Hall
• North Hall 1, 2, 3
• North Hall Salons

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Von Braun Center Overview
SpaceOps areas are Orange Includes North Hall
levels 1 2
Parking Garage
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• Cyber Café/Networking Area
• Banquet Rounds

Combined East Hall 1 2 Exhibits Area
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Registration Area
Registration area

• North Hall 12 Combined
• Lunch Area
• Buffet Style with Seating

North Hall 3 Plenary Theater style seating with
stage
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Session room area capacity for 7 rooms
Possible TS 7 1120 sq ft 90 theater style

• TS 1
• 1368 sq ft
• 100 theater style

O 200 sq ft
TS 2 1482 sq ft 115 theater style
Typical session room
CM /Sponsored Exhibitors 722 sq ft 20 conference
TS 3 1140 sq ft 90 theater style
O 300 sq ft
TS 4 12736 sq ft 250 theater style
TS 6 10646 sq ft 90 theater style
TSTechnical Session CMCommittee Meeting OOffice
TS 5 990 sq ft 75 theater style
CM 1050 sq ft 25 conference
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Social Events - Sunday

• Come Early Panoply Arts Festival at Big Spring
  Park, April 23-25
• Space Ops Opening Reception (Sunday Evening)
• Sunday evening Fireworks

Fireworks provided PANOPLY ARTS FESTIVAL
Reception and Fireworks on the Embassy Suites
Pool and Patio
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Social Events - Monday

• Bridge Street Experience
• Rolling Dinner in the Westin Courtyard
  overlooking one of the lakes at Bridge Street
• Luxury Shopping until 900 PM local time
• Special Movie Presentation at Monaco Pictures

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Social Events - Wednesday

• Jack Daniels Distillery
• Tour followed by a Jack Daniels BBQ on BBQ Hill
  that overlooks Jack Daniels Hollow and the town
  of Lynchburg, TN.

• Note This requires a 90 minutes bus ride
• Busses would be provided, leaving the VBC at 5pm

The oldest registered distillery in the USA.
Every bottle of Jack Daniels Tennessee Whiskey
is made here.
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Social Events - Thursday

• SpaceOps Gala Dinner and Dancing under the
  Saturn V

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Social Events Daytime Options

• Daytime Options are for accompanying persons
• Probably with associated fees
• Cathedral Caverns

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Social Events Daytime Options

• Walking Tour of Twickenham Historic District

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Social Events Daytime Options

• Space Camp
• For Kids Full Week Space Camp (Ages 9-11) or
  Space Academy (Ages 12-14)
• For Adults Single Day Space Academy

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Social Events Daytime Options

• Lunch and special tour of Huntsville Botanical
  Gardens

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Additional Daytime And Evening Options Under
Consideration

• Nashville-style Songwriters Showcase at the Von
  Braun Center
• Huntsville Museum of Art
• Southern Paddleboat Ride down the Tennessee River
  and visit to the United Launch Alliance Delta IV
  Rocket Plant
• Technical Tours
• NASA Marshall Space Flight Center
• U.S. Space and Rocket Center

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The Technical Program
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Technical Program Schedule

• Schedule follows combination of Heidelberg and
  Montreal plan
• Generally, earlier dates than most SpaceOps
  confs
• NASA plan, still to be negotiated with AIAA

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Tracks, Sessions, Session rooms

• There is often confusion about these items.
  Clearly defining these for SpaceOps 2010
• A track is a major discipline (ground systems,
  ops execution, etc.)
• A session is a set of papers grouped under a
  session chair
• Preferably with some subject material in common
  between them
• There can be any number of sessions within a
  track
• Although its not desirable, two sessions for one
  large track can be going on in parallel
• Whenever possible a track or session should be
  scheduled in the same session room.
• Session rooms may not map to tracks one-for-one
• Large tracks may require parallel sessions
• Unpopular, but alternative is to have session
  room capacity drive selection rather than paper
  quality

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Tracks, Sessions, Session Rooms

• Ideally each track has a session room
• Practically not possible Some tracks will share
  rooms, some will have parallel sessions

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Historical record of tracks

• From 1994 to 2008 (8 conferences), these were the
  most common tracks in SpaceOps conferences
  (Kearneys analysis)
• Data Systems, Ground segment 7 conferences
• Mission Planning 5 conferences
• Mission Management 5 conferences
• Operations Management 3 conferences
• Cross Support, Interoperabilty, Standards 4
  conferences
• Mission Experience 3 conferences

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SpaceOps 2010 Tracks

• The SpaceOps 2010 Tracks
• Data Systems supporting Operations
• Mission Execution Plan, Train and Fly
• Mission Design and Mission Management
• Cross Support, Interoperability, Standards
• Launch Operations
• Commercial Space Operations
• Notes
• The first four are intended to hit the most
  productive tracks from prior conferences.
• The last two are the new initiatives for this
  conference.
• Mission Experience and Lessons Learned
  intended to be covered within these tracks (no
  special session for that).

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SpaceOps 2010 Tracks

• More Notes
• Planning to put stronger emphasis on looking
  forward rather than looking back.
• Stronger encouragement of manned spaceflight
  submissions
• Still considering approach for academics
  (separate track/session, or mainstreamed
• Attendees direct, via survey - input on
  additional sessions
• SpaceOps Outreach
• Ops certification processes
• Approaches to remove/reduce Governmental
  restrictions on cross agency collaborations.
• These changes are responsive to the SpaceOps 2008
  survey

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Number of Session Rooms - Strategy

• A number of survey responses said that there were
  too many parallel sessions.
• SpaceOps 2010 is planning on even more, 6-7
  session rooms
• Coupled with new topics (Launch Operations,
  Commercial Operations, Academic topics) but new
  topics may not bring overlapping interests
• They bring new customers, not more rooms for the
  old customers
• Alternative is reducing rooms ? reducing oral
  presentation slots ? reducing attendance.
• This approach says at any given time, theres a
  greater chance of an interesting pitch for any
  given attendee.
• Relatively few responses complained about the
  number of parallel sessions.

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Other Program Features

• The plan for poster sessions supports two types
• Electronic Interactive sessions
• Electronic display supporting (for example)
  software demos
• Depends on ability to find sponsor to supply
  displays
• Traditional poster sessions
• Publications MSFC has tentatively agreed to
  produce another AIAA publication in the series
  Progress in Astronautics and Aeronautics
• Promoted by Publications committee chair
• MSFC Editor will be Craig Cruzen
• Contingent upon Craigs availability
• May want to consider downsizing the book from
  last time, with fewer papers in specific topic
  (or track) area.
• Another suggestion from 2008 attendees
• Career Board job listings

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Finis