Project Cycle Management (PCM)

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Project Cycle Management (PCM)

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Contents of this Presentation

• Mission
• What is the Project?
• What is the Project Cycle Management (PCM)?
• Why the PCM?, its history ?
• Project Design Matrix (PDM)
• 8 Steps for PDM in PCM

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We will get SKILLs to develop a Project Design
Matrix (PDM)by Project Cycle Management (PCM)
approach
Our Mission and Promise in 6 Sessions
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What is Project?

• Objective
• Activities ? Outputs
• Duration
• Budget(Input)
• Resources (Input)

An Undertaking for the purpose of achieving
established objectives, within a given budget
and time period.
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What is Project Cycle ?

• Project identification
• Project formation
• Appraisal
• Implementation
• Monitoring
• Plan revision
• Evaluation
• Feedback

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Project Cycle Management
Plan (Idea)
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Why Project Cycle Management ?

• Results-oriented not activity driven
• Consistency
• Logically sets objectives and actions
• Participatory stakeholder involvement
• Transparency
• Shows whether objectives have been achieved
  Indicators (for ME)
• Framework for assessing relevance, feasibility
  and sustainability
• Describes external factors that influence the
  projects success assumptions and risks

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History of PCM Method

• Late 1960s Logical Framework (USAID)
• ? International Agencies introduce the
  Logframe
• Early 1980s ZOPP (GTZ)
• Objectives-Oriented Project Planning
• ? European countries adapt the ZOPP
• Early 1990s PCM(FASID/EC)

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Project Design Matrix(PDM)
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PDM Vertical Logic

• Overall Goal
• Direction that the project should take next
• Project Purpose
• Objectives that the project should achieve
  within the project duration
• Outputs
• Strategies for achieving the Project Purpose
• Activities
• Specific actions taken to produce Outputs
• Important Assumptions
• Conditions important for project success, but
  that cannot be controlled by the projects.
  Whether these conditions develop or not is
  uncertain.

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PDM Horizontal Logic

• Objectively Verifiable Indicators
• Standards for measuring project achievement.
• Means of Verification
• Data sources from which indicators are derived.
• Inputs
• human resource, materials, equipments,
  facilities and funds required by the project.
• Preconditions
• Conditions that must be fulfilled before a
  project gets underway

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8 Steps for PDM in PCM

• Stakeholder Analysis
• SWOT Analysis
• Problem Analysis
• Objective Analysis
• Project Selection
• Project Design Matrix (PDM)
• Workplan
• Monitoring and Evaluation

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STEP1 Stakeholders Analysis
Stakeholder is any individual, group or
organization, community, with an interest in the
outcome of a programme/project.
Key Question Whose problems or opportunities
are we analyzing? Who will benefit or loose-out,
and how, from a potential project intervention?
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STEP2 SWOT Analysis

• SWOT analysis is a tool for institutional
  appraisal and a brainstorming exercise in which
  the representatives of the organization
  participate fully.
• This is to Assess the performance and capacity of
  the units or divisions of a organization

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STEP3 Problems Analysis

• Problems Analysis visually shows the causes
  and effects of existing problems in the project
  area, in the form of a Problem Tree. It
  clarifies the relationships among the identified
  problems.

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STEP4 Objectives Analysis

• Objective Analysis clarifies the means-ends
  relationship between the desirable situation that
  would be attained and the solution for attaining
  it. This stage also requires an Objective Tree.

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STEP5 Project Selection

• Project Selection is a process in which
  specific project strategies are selected from
  among the objectives and means raised in
  Objectives Analysis, based upon selection
  criteria.

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STEP6 Formation of the PDM

• The project design Matrix (PDM) is formed
  through elaborating the major project components
  and plans based on the approach selected. The
  format of PDM is similar to that of the Logical
  Framework, and therefore can be commonly used
  worldwide.

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STEP7 Workplan / Plan of Operations

• The Plan of Operation is prepared by the
  project implementers, based on the PDM and other
  information. It is an effective tool for project
  implementation and management, and provides
  important data for monitoring and evaluation of
  the project.

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STEP 8 Monitoring and Evaluation
WHY DO WE HAVE TO DO THIS?

• Strengthens accountability and transparency
• Provides information for effective management
• Helps determine what works well and what requires
  improvement
• Builds knowledge