Student Managers

1
Student Managers

• 2005 - 2006

2
Introduction

• Responsibility Expectations
• Role of the Athletics Business Office
• Contacts

3
Student Manager Program

• Purpose
• Athletics Business Office Web Site
• Meal Allowances (per diem)
• AmEx Corporate Meetings Card
• Athletics Bus/Van Use
• Quiz

4
Purpose Expectations

• Understanding of fiscal policies/procedures
• Compliance with ND, NCAA and IRS
• Processing equality between teams
• Uniform reporting

5
Athletics Business Office Online

• Online Guidebook
• Printable Forms
• Links to current rates
• Per Diem Rates
• Mileage Rates
• Currency Converter
• www.nd.edu/abusines

6
Meal Allowances (Per Diem)

• Daily Percentages
• Issuing Per Diem
• Post Season Allowance
• Break Periods

7
AmEx Corporate Meetings Card

• Purpose Use
• Replace Direct Billing
• Eliminates risk of paying unallowable incidentals
• Responsibility to review provide bill to
  Athletics Business Office

8
AmEx Corporate Meetings Card

• Completing the CMC Form
• Hotel Contract
• Copy of card if required
• Sales tax exemptions
• Form Instruction online

9
Athletics Bus/Van Use

• Contact Lefty Smith
• 631-5020
• 100 Loftus Sports Center
• Policy Form
• Available Online

10
Additional Responsibilities

• NCAA Expense Report
• Available on ncaa.org
• Complete return within 30 days of competition
• Copy to Business Office
• Dining Hall Meals Off-Campus Athletes
• Copy Heidi on Food Services requests
• Include participants price
• Gatorade Mandy Clark, Loftus, 1-3005

11
Break Periods Post Season

• Per Diem over Break Periods
• Extra 10 day allowed over fall, Christmas
  spring breaks
• NCAA Expense Report
• Available on ncaa.org
• Complete return within 30 days of competition
• Copy to Business Office

12
Student Manager Quiz

• 1. When should the Next of Kin list be turned in?
• As soon as the team members are finalized
  prior to practice
• 2. True or False? Student athletes must sign for
  their per diem every time that it is issued.
• True
• 3. What percentage of a per diem should be
  attributed to each meal?
• Breakfast 20, Lunch 30, Dinner 50

13
Student Manager Quiz

• 4. How many cash advances may be outstanding at
  one time per team?
• Two
• 5. What is the preferred method of payment for
  team travel hotel charges?
• American Express Corporate Meetings Card
• 6. True or False? Coaches may receive a meal
  allowance or be reimbursed by a managers cash
  advance for individual meals.
• False

14
Student Manager Quiz

• 7. How many copies of a completed expense report
  should be turned in to the Business Office?
• Two, the original one copy
• 8. What should you do if youve lost an original
  receipt?
• Complete a Missing Receipt Affidavit submit
  with your expense report
• 9. True or False? Student host money may be
  issued directly to a recruit on an official
  visit.
• False

15
Student Manager Quiz

• 10. When submitting an expense report for student
  host money what must accompany it?
• A copy of the Student Host Statement (original
  to compliance)
• 11. When should a Request for a Cash Advance Form
  be submitted to the Business Office?
• At least 2 weeks prior to the scheduled trip
• 12. Travel Rosters Itineraries must be
  completed prior to each trip. Where should they
  be filed?
• The Athletics Directors Office, your sports
  administrator, Sports Information the Athletics
  Business Office

16
Student Managers

• 2004 - 2005