Barnard Career Development Student Employment Timesheets

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Barnard Career Development Student Employment
-Timesheets Employer Training Template
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• Todays Demo
• Employer hires student (see next slide)
• Employer requests access to site
• Employer logs into site
• Employer approves time

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• Students must complete all paperwork before
  beginning work
• Students are still required to complete I-9, W-4,
  and contract before entering hours into the
  automated timesheet system.
• Have them stop by Career Development during
  Contract Hours to complete their forms.
• First time employees will need to bring a US
  Passport or Social Security (no copies or faxes).
• Theyll need to complete a new contract for every
  position every summer and new academic year.

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First Time?
Request a Login
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• Navigate to https//barnard.studentemployment.ngwe
  bsolutions.com (there is a link at Career
  Developments website)
• Click On-Campus Employers

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IF YOU DONT HAVE A LOGIN YET, YOU MUST CREATE
ONE

• Click Request a Login

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• The following information is required
• First Name
• Last Name
• School E-mail address
• Password
• Employer (select your primary department from the
  list)
• Title
• If you need to be able to manage jobs and
  timesheets for additional departments, state
  which ones in the Notes section.
• Click Submit to send your request to the Career
  Development Office.

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THE CAREER DEVELOPMENT OFFICE WILL CONTACT YOU BY
E-MAIL WHEN YOUR ACCOUNT HAS BEEN APPROVED
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If you are ready to log in

• Navigate to https//barnard.studentemployment.ngwe
  bsolutions.com and click On-Campus Employers
• Click Timesheet Management Login
• Enter your Barnard Email Address and the password
  you created when you requested access to the site.

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FORGOT YOUR PASSWORD? NO WORRIES!
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If you have forgotten your password

• Navigate to https//barnard.studentemployment.ngwe
  bsolutions.com and click On-Campus Employers
• Click Timesheet Management Login

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• Click the forgot my password link.

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• Enter your Barnard e-mail address you used when
  you requested access to the site.
• Click Submit

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• Check your e-mail after a few minutes.
• Click the link in the e-mail.

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• Enter a new password, confirm the new password
  and click Submit

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• Click the link for Employers to continue to the
  Timesheet Control Panel.

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What do I do now that I have access to the system?
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You need to hire a Student!
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Click on Manage Timesheet Jobs link
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1. If you are a supervisor that has been granted
access to more than one cost center, you must
first select the specific cost center you would
like to hire a student into, otherwise, please
proceed to step 2. 2. Locate the job for which
the student has been hired and click the View
Hires link next to that job.
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Click Hire a new student into this job.
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• Search for the student you would like to hire by
  entering their first name, last name, or student
  ID (Note Student ID students Barnard email
  address)
• Click on the Hire Student link next to the
  correct student you wish to hire into the job.

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• Update the Students Wage, Expected Hours Per
  Week, Hire Start/End Dates, Pay Schedule, and
  select their supervisor.
• Click on the Submit button.
• Note This Hire Request will be sent to the
  Career Development Administrator for approval.
  Once the Hire has been approved you will receive
  a Hire Approval Email from the Career Development
  Administrator.

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Hire Has Been Approved!
Now, A Student Completes a Timesheet!
Then, You Approve The Timesheet!
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• Navigate to https//barnard.studentemployment.ngwe
  bsolutions.com
• and click On-Campus Employers
• 2. Click Timesheet Management Login to access
  the timesheets for jobs in your Cost Center.

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REVIEW YOUR TIMESHEETS
1. If you are a supervisor that has been granted
access to more than one cost center, you must
first select from the drop down cost center list
the specific cost center you would like to
approve timesheets, otherwise, please proceed to
step 2. 2. Click Review next to the
timesheet you wish to review.
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EDIT A TIMESHEET

• If you need to make changes to the timesheet,
  click Edit
• The timesheet will now be locked to you until you
  update your changes.

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EDIT A TIMESHEET (Continued)

• Click Add new Entry if you wish to add another
  entry

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EDIT A TIMESHEET (Continued)

• Click Add to save the new entry.
• After changes are completed, you may click
  Approve if you are ready to approve the
  timesheet or you may return to the Timesheet
  To-Do Items page to process other timesheets.

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REJECT A TIMESHEET

• If you need to reject the timesheet back to the
  student, click Reject.

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REJECT A TIMESHEET

• Enter the reason you are rejecting the timesheet
  and click Reject Time Sheet.
• An e-mail will be sent to the student notifying
  them that their timesheet has been rejected.

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• To approve the timesheet, click Approve Time
  Sheet

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• Click Go to my To-Do List to review other
  timesheets
• To view the Supervisor Control Panel, click Go
  to my Control Panel.

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• The Supervisor Control Panel is where Supervisors
  can access information about the jobs for which
  they are a primary supervisor.
• Supervisors can manage their jobs and timesheets
  from this page.

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• To access timesheets, first click View Hires to
  see everyone who is hired for the selected cost
  center.

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• To view the student's current timesheet, click
  Go to time sheet under the Current Time Sheet
  section.
• To view all timesheets for the student, click
  All time sheets.

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• To view a history of the timesheets, as well as
  any notes entered by the student, click the
  Notes tab for this time sheet.
• Details of the students timesheet history are
  displayed.

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WERE FINISHED!