E-Forms in Ontario - MES Hybrid

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E-Forms in Ontario

• Providing Major Advantages for Government Agencies

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E-Forms in Ontario

• Using E-Forms in Ontario helps optimize business
  processes and can have a dramatic effect on
  efficiency. Basically, an E-Form application is
  an electronic version of a paper form. It
  improves operations in four steps.
• First, E-Forms in Ontario capture data from users
  within the company. Next, the application
  validates the data to make sure its complete and
  accurate. Third, E-Forms routes the data after
  its verified to appropriate users for approvals.
  Electronic signatures are used to confirm
  approval.

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E-Forms in Ontario

• The last step in the process involves
  transferring the data to the companys business
  systems. These systems could be the
  organizations accounting, human resources,
  sales, customer service, or any other system in
  which the data would be useful for running the
  business.
• E-Forms in Ontario are best suited to companies
  completing numerous transactions, needing to
  streamline operations and requiring access to
  data for better decision-making. Healthcare
  organizations, educational institutions,
  manufacturers, service firms and government
  agencies are examples of perfect matches for
  E-Form applications.

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E-Forms in Ontario

• Going Paperless at Government Agencies
•  
• Whether at the federal, state or local level,
  government agencies are prime candidates for
  using E-Forms in Ontario. This technology can
  help improve service to constituents, streamline
  processes, create greater transparency and cut
  operating costs. The big move to reduce paper is
  at the heart of using E-Form applications.

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E-Forms in Ontario

• Some paperless initiatives have even been
  mandated by law. Examples include HIPAA, USA
  Patriot Act, SEC, Basel II, Gramm-Leach-Bliley
  Act, Sarbanes-Oxley, e-Recovery, e-Reporting,
  e-Permitting, GPEA and others. In every case,
  these regulatory mandates require government
  agencies use a solution that facilitates,
  monitors and enforces compliance. Any
  non-conformance to these regulations can be
  costly in a number of ways.

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E-Forms in Ontario

• The costs involved in managing paper can be
  substantial. Government agencies owe it to their
  citizens to work efficiently and cut costs
  wherever possible. With E-Forms in Ontario, an
  agency can eliminate the high costs of printing
  forms, then re-entering the data into a database
  application. Costs increase when the inevitable
  data entry errors occur or data is missing.

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E-Forms in Ontario

• These costs can be slashed by as much as 90
  percent when an E-Forms in Ontario solution is
  deployed. When you think about the government
  processes affected by digital processing, you can
  easily see how the savings are real.
•  
• For example, E-Forms in Ontario help process
  government funded programs such as grants,
  healthcare, unemployment and more. The
  application can be used for enrolling in various
  services. It can also help with regulatory
  compliance and reporting. Court E-filing
  systems, law enforcement reporting, permitting
  and licensing are other functions in which
  E-Forms would be of great benefit.

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E-Forms in Ontario

• A Host of Benefits for Government Agencies
•  
• In addition to reducing a wide variety of costs
  associated with paper-based processes, E-Forms
  can improve the quality of data entered into
  systems. The technology ensures completeness and
  accuracy of information from users through a
  validation function.
•  
• Another major benefit is convenience. E-Forms
  in Ontario are available whenever and wherever
  users need it. And, when government operations
  are streamlined, service to the public is likely
  to improve. Citizens can be more satisfied with
  better access to quality services.

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E-Forms in Ontario

• E-Forms in Ontario are more than electronic
  versions of paper forms. Theyre a sophisticated
  software application used for capturing,
  verifying, approving and integrating crucial data
  a government agency needs to conduct business and
  serve citizens. By reducing manual functions,
  agencies can lower costs, improve productivity
  and provide better constituent services.

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for MES
  Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about E-Forms in
  Ontario, visit our website.