Departmental Scanners in Ontario - MES Hybrid

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Departmental Scanners in Ontario

• What You Need to Know about Features

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Departmental Scanners

• When searching for Departmental Scanners in
  Ontario, its important to know what features you
  need and those you can do without. Rather than
  focus on features youre familiar with, like
  speed and resolution, instead think about your
  work processes and how scanning can make your job
  more efficient.

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Departmental Scanners

• Too often, buyers compare the familiar features
  of standard printers and multi-function printers
  to scanners. But the most important capabilities
  of Departmental Scanners in Ontario may not be
  the fastest speeds and the highest resolutions.
  When you focus only on these features, you can
  miss the other benefits a scanner can provide.

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Departmental Scanners

• Evaluate Your Workflows
• If you need to get a document to a worker in a
  remote location, how do you handle that task? Do
  you search for documents in physical filing
  cabinets, make a photocopy, then fax it to the
  recipient? If so, youre a prime candidate for
  Departmental Scanners.

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Departmental Scanners

• When you scan a document, you can integrate it
  into your electronic systems. When stored
  digitally, workers can easily retrieve needed
  documents when the need them and regardless of
  location. Document sharing increases
  efficiencies and lowers the costs associated with
  paper processes.
• Carefully analyzing how you perform
  document-related processes can help pinpoint
  appropriate scanning uses. Then you can match
  the key features for Departmental Scanners to
  your requirements.

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Departmental Scanners

• Dont Get Hung Up on the Specs
• Although its important to compare your options
  as objectively as possible, dont get lost in the
  numbers. Pages per minute (ppm) and dots per
  inch (dpi) are good things to know, but they
  shouldnt be the sole criteria for selecting one
  scanner over another.

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Departmental Scanners

• When considering Departmental Scanners, make sure
  you look at the qualitative features too. For
  example, high speeds and resolutions wont get
  you very far if the scanner is difficult to use.
  What you save in higher scanning speeds can get
  lost in complex operation.
• In other words, opt for a scanner thats simple
  to operate and has a user-friendly interface. The
  last thing you want to have to do is schedule
  multiple training sessions. And you certainly
  dont want to involve your IT department with
  regular scanner support.

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Departmental Scanners

• Other productivity features worth considering are
  multi-feed and missed-feed detection. Multi-feed
  detection capability eliminates paper jams by
  making sure a single page is fed through the
  scanner at a time. Missed-feed detection makes
  sure no page gets past the scan element without
  being digitized. When mechanical errors are
  avoided, workers dont waste time trying to fix
  scanner issues and can instead focus on their
  jobs.

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Departmental Scanners

• Also, you need to evaluate Departmental Scanners
  that can handle all your anticipated document
  types and workloads. Even if you dont have an
  immediate need for a certain capability, think
  longer-term and anticipate capabilities you may
  need down the road.

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Departmental Scanners

• In addition to simple and reliable operation,
  buyers should consider the capabilities of
  document scanners in Ontario most closely related
  to their work processes. Things like how much
  paper can be stacked in the feeder, can it do
  dual-side scanning, does it accommodate different
  paper sizes, can it scan stapled documents or is
  it able to scan high volumes are typical
  evaluation criteria in a department setting.

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Departmental Scanners

• Fortunately, advanced production features have
  made their way into Departmental Scanners in
  Ontario. You can expect high levels of
  performance with regards to image quality, ease
  of use, dependability and versatility. And the
  cost of acquiring sophisticated scanning
  technology has become increasingly affordable.

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for MES
  Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about Departmental
  Scanners in Ontario, visit http//www.mesltd.ca/p
  roduct.html?id171.