Business Meeting 2005 Agenda

1
Business Meeting2005 Agenda

• Welcome/Overview
• Current Officers
• COTG Review
• SDTG Status
• Membership
• Finances
• SDTG 2005 Program
• Products/ Services
• Newsletter
• Website
• Listserve

• By-Laws
• How to get involved
• Comments/ Discussion
• Election/New Officers for 2006
• Direction for 2006
• Special Guest Speaker
• Reminders

2
Overview

• The SDTG was established to foster research and
  information exchange on the integration of HF/E
  into the development of systems and products
• Members are concerned with defining HF/E
  activities and integrating them into the
  system/product development process in order to
  provide systems that meet user requirements
• Examples include
• Computer systems, aerospace system, consumer
  products, commercial power systems, environmental
  systems, organizational systems, perceptual
  systems, robotic systems, other vehicle systems
  (UAVs, etc)

3
Current Officers

• SDTG Members serving as officers of the SDTG for
  2005
• Chair - Brian Gore
• Secretary/Treasurer - Lori McDonnell
• Technical Program Chair - James Pratt
• Technical Program Chair Elect - Janae
  Lockett-Reynolds
• Newsletter Editor - Melissa Weaver
• Webmaster - Teresa Alley

4
Council of Technical Groups (COTG) Review

• Meeting held on Monday to update the COTG about
  the status of the various TGs (issues?)
• Membership updates - range 120 to over 660
• Newsletter updates - range 2-3, mostly
  electronic, future consideration to solely be
  electronic
• Tech sessions - 1 session to 15 sessions
• TG Awards - surplus balance
• Suggestions raised questions on some of the
  antiquated bylaws
• Websites -
• originality of the TG is important
• likely to be centrally held

5
COTG Review (contd)

• HFES website has been redone, has lead to
  increased TG traffic (links), email and
  listservers will be placed on central server over
  the next year and plans exist to coordinate TG
  websites
• COTG discussed making a concerted effort to have
  coordination among TGs where possible
• COTG is running a significant surplus
• Mini-conferences with similarly directed TGs?
• Mini-keynote speaker co-sponsored by 2 TGs?
• Doctoral dissertation award?
• Rejuvenate the best practices of the TGs
• SDTG needs to continue to maintain increased
  visibility (newsletters, etc)
• Overall, SDTG performance is getting back on
  track

6
Status-Treasurers Report
Membership
Finances
7
2005 TPC Review

• Minimum acceptability threshold was 3.0/5.0
• Abstracts were reviewed by three or more
  reviewers
• 17 qualified reviewers participated in the peer
  review
• 23 abstract submitted
• 16 papers were accepted for presentation
• Submissions received an average rating of 3.96
  for lectures, 3.65 for posters, and 4.00 for
  Panel/Symposium
• One symposium, two panels, and a lecture session
  were accepted to fill the four session slots
  provided by HFES
• Several posters were submitted, but only 2 of the
  proposals were accepted
• One lecture paper was transferred to another TG
  and was accepted

8
Direction - 2004-2005

• Continue providing member value through
  information dissemination
• Outlined ten new initiatives at HFES 2004
• Have completed 60 of the 2004 initiatives(6/10)
  and have continued to work on the ten 2002/2003
  initiatives (6/10 completed)
• We request that you consult the SDTG web site and
  make comments on these initiatives (add new ones,
  provide input to complete existing initiatives)

9
Newsletter Update

• Paper Newsletters
• 2001 - Cost outlined as being an issue
• 2002, 2003 - Time required to produce newsletter
  is high and reducing the production time is
  desired
• Electronic only?
• 2004 - Two primarily electronic newsletters
  produced
• Multifaceted challenges in Newsletter Production
• Time to create, information content for
  newsletter
• Newsletter link and paper editions
• Are we getting everyone? How do we verify that
  we are getting at everyone (web counter, other
  suggestions)?
• Moving Forward (2005 and beyond)
• Options to improve disseminating information
• Electronic - miss some of the membership (18
  requested paper)
• Mixed electronic-paper the current approach
  (successful thus far!)
• A SDTG Blog?

10
Newsletter - 2004 Review

• Two newsletters produced
• Multifaceted challenges in Newsletter Production
• Information content for newsletter
• Time to create the newsletter
• Dissemination of the newsletter
• Moving Forward (2005 and beyond)
• Options to improve disseminating information to
  the membership
• Electronic only - this will miss some of the
  membership (18 have requested paper copies)
• Mixed electronic-paper the current approach but
  we have only had one newsletter produced
• A SDTG Blog?

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Current Areas of Concern

• Membership decline seems to be reversing
• Newsletter information/content
• Difficulty obtaining information to include in
  the newsletter
• Vast, diffuse focus area for the SDTG
• Desire to offer useful information for the cross
  disciplinary SDTG membership
• Need to obtain more information from members for
  general dissemination to the membership
• Officer nominations
• Need more participation from members to guide the
  direction of the TG

12
Website update (www.sdtg.hfes.org)

• Need input on current design
• Any design issues/problems with the site?
• Does anyone want to take a stab at working with
  Teresa to make the changes
• Is the format acceptable? Are the links clearly
  marked? Is the information that you are seeking
  on the page?
• Possible members discussion area (blog-like)
• How to design this, ideas on keeping blog
  discussion going?
• Challenges
• Keeping all information (especially contact
  information) current
• Any changes must be made through the HFES, the
  Chair, or the Secretary/Treasurer

13
Listserve update

• Centrally held at HFES
• Listserve has been an effective tool for
  communication between members
• Problems?
• Sending
• Receiving
• Still no solution for the use of auto-reply
• Suggestions for improving usefulness?

14
By-Laws

• Most recent version (2002) of the By-Laws is on
  the web
• Need member comments on the By-Laws
• Log into the SDTG site and hit By-Laws review
  link
• Provide comments

15
How to get involved

• Renew TG dues
• Add to and assist us in completing the annual
  initiatives (volunteers are always welcome)
• Submit articles to the SDTG Newsletter Editor
• Volunteer, volunteer, volunteer!
• To assist current officers
• To serve as a reviewer for the SDTG Technical
  Program through one of the current officers
• New ideas for fostering/enabling participation
  from the membership
• E.g. what are we missing, what do you look for
  from the SDTG, how can we better target this?

16
Officer Nominations for 2005-2006

• Never to early to start planning for next years
  conference in the Bay area!
• Officers have been elected to serve in guiding
  the direction of the SDTG for 2006
• Chair - Brian Gore
• Secretary/Treasurer - Lori McDonnell
• Technical Program Chair - Janae Lockett-Reynolds
• Technical Program Chair Elect - Currently Open
• Nominee R. Jay Shively - US Army
• Newsletter Editor - Elect - Currently Open
• Nominee Wenbi Wang - Defence Research
  Development Canada
• Webmaster - Teresa Alley
• Elections will occur next week, so please be sure
  to vote!

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Direction - 2006

• Completion of more of the initiatives outlined in
  2004/2005
• Continue to add value for membership to improve
  the membership numbers
• Consider sponsoring outstanding student paper
  (from developing country??), others?
• New methods for augmenting knowledge and
  importance of system related material
• Add to the initiatives list to enable continued
  growth in 2006 and beyond
• Mini-conference? Partnerships (e.g. internal to
  HFES -- HPTG, external to HFES -- SAE)?

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Outstanding concerns/ideas?
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Special Guest Speaker!!

• Ron Schopper -
• SDTG Member
• NIOSH Overview

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Remaining Session Reminders

• Thursday 1030 a.m. - 1200 p.m.SD 3 - Lecture
  SessionModeling the User in Large Scale Systems
• Thursday 130 p.m. - 500 p.m.POS 4 - Poster
  Trainability of UAVs
• Friday 830 a.m. - 1000 a.m.SD 4 - Panel
  SessionIntegration Through Education Teaching
  Human Factors in the Workforce

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Thank you