2d BDE

1
ACTIVE DUTY FOR SPECIAL WORK (ADSW)

• REFERNCE
• USAREC REGULATION 601-106 DATED 31 JULY 05
• ARMY REGULATION 135-200 DATED 30 JUNE 1999
• USAREC MESSAGE 06-052
• USAREC MESSAGE 06-081

2
PURPOSE

• DESIGNED TO INCREASE ARMY RESERVE ENLISTMENTS BY
  EMPLOYING USAR TROOP PROGRAM UNIT (TPU) SOLDIERS
  TO GENERATE LEADS

3
ADSW SOLDIER QUALIFICATIONS

• SOLDIER MUST BE MEDICALLY AND PHYSICALLY
  QUALIFIED
• NO PROFILES
• NO FLAGS FOR WEIGHT OR PT (AR 600-9)
• SOLDIER MUST HAVE COMPLETED BASIC TRAINING
• SOLDIER MUST BE ASSIGNED TO A RESERVE UNIT OR
  TTHS AND IN GOOD STANDING
• NOT PENDING CHAPTER FOR NON-PARTICIPATION
• MUST PRESENT A SOLDIERLY APPEARANCE

4
ADSW SOLDIER QUALIFICATIONS CONT.

• RANK SHOULD BE E1-E5
• E6 AND ABOVE BY REQUEST FOR SPECIAL EVENTS
• COST
• 2LTs CAN BE USED FOR OCS AND WOFT RECRUITING BUT
  REQUIRE USAREC AUTHORIZATION
• REQUIRES MINIMUM OF 30 DAYS NOTICE FOR APPROVAL
• MUST BE HIGHLY MOTIVATED, ENTHUSIASTIC AND
  WILLING TO WORK
• HOME OF RECORD MUST BE WITHIN COMMUTING DISTANCE
  (WITHIN 50 MILES) OF PLACE OF DUTY
• POV IS A MUST AS ADSWs ARE NOT AUTHORIZED TO
  DRIVE GOVs

5
STATION COMMANDER REQUIREMENTS

• DEVELOP QUARTERLY SYNC MATRIX AT STATION LEVEL
• IDENTIFY EVENTS TO UTILIZE ADSWs
• INTERVIEW ALL POTENTIAL ADSW SOLDIERS
• FIND THE RIGHT SOLDIER FOR EACH EVENT
• COMPLETE AND FORWARD ADSW REQUESTS TO THE CLT FOR
  APPROVAL
• A MINIMUM OF 20 DAYS REQUIRED TO PROCESS
• PLAN THE ADSW SCHEDULE
• UTILIZE USAREC FM 496-R-E (NEAR TERM TRAINING
  PLAN)
• MUST BE SUBMITTED WITH REQUEST
• SHOULD BE VERY DETAILED
• SCHOOL NAMES AND EVENTS
• ROI IN REMARKS

6
STATION COMMANDER REQUIREMENTS CONT.

• NOTIFY THE SOLDIER OF TOUR APPROVAL
• VERIFY SOLDIER HAS ORDERS PRIOR TO STARTING WORK
• PROVIDE A COPY OF THE SOLDIERS ORDERS TO BN USAR
  OPS ON FIRST DUTY DAY
• NO ORDERS, NO WORKING!
• NOTIFY BN ADSW MANAGER IMMEDIATELY
• COUNSEL SOLDIER ABOUT TOUR REQUIREMENTS ON FIRST
  DUTY DAY AND PROVIDE GUIDANCE
• 1K REFERRAL BONUS, SMART WEBSITE
• SCHEDULE
• NUMBER OF LEADS/REFERRALS EXPECTED
• CONSIDER THE ADSW SOLDIER A MEMBER OF YOUR
  STATION
• SAFETY BRIEFS
• POV INSPECTIONS
• SIR NOTIFICATION

7
STATION COMMANDER REQUIREMENTS CONT.

• COLLECT AND VALIDATE LEADS AND REFERRALS DAILY
• FAILURE TO PROVIDE LEADS BY COB ON DAY 2, ADSW
  SOLDIERS TOUR CAN BE TERMINATED
• NOTIFY BN ADSW MANAGER IMMEDIATELY
• VERIFY THAT ALL LEADS AND REFERRALS ARE LOADED
  INTO ARISS AS ADSW
• ROI CAN NOT BE VALIDATED ON THE LSA IF THE LEADS
  ARE NOT CODED IN ARISS CORRECTLY
• END OF TOUR AAR
• COMPLETE USAREC FORM 979 PAGE 1 2
• SIGN SOLDIERS ORDERS
• FORWARD COPY OF 979 AND SIGNED ORDERS TO CLT AND
  BN ADSW MANAGER WITHIN 3 DAYS OF TOUR COMPLETION
• SEND A COPY OF SIGNED ORDERS TO SOLDIERS UNIT
  UNLESS THEY ARE TTHS
• RETAIN COPIES OF ALL ADSW PAPERWORK IN THE
  STATION FOR 2 YEARS
• PROVIDE CONTRACT UPDATES TO BN ADSW MANAGER
• SOLDIER CONTRACTED
• ADSW SOLDIER RESPONSIBLE FOR THE LEAD

8
AGR RECRUITER REQUIREMENTS

• IDENTIFY POTENTIAL ADSW SOLDIERS
• VISIT TPUs
• SPLIT OPTION SOLIDERS RETURING FROM BASIC
  TRAINING
• OIF/OEF VETERANS
• ROTC SMP SOLDIERS
• MENTOR AND SPONSOR ADSW SOLDIER DURING THE TOUR
• ATTEND ALL SCHEDULED EVENTS
• PREPARE DISTRIBUTION MATERIALS
• BUSINESS CARDS, PPIs, RPIs
• CONTACT ALL LEADS/REFERRALS WITHIN 48 HOURS AND
  LOAD WITH LEAD SOURCE ADSW IN ARISS

9
ADSW SOLDIER REQUIREMENTS

• PRESENT A POSITIVE, ENTHUSIASTIC, SOLDIERLY IMAGE
  AT ALL TIMES
• PROVIDE A MINIMUM OF 5 LEADS AND 3 REFERRALS FOR
  EACH 5 DAY TOUR
• FOLLOW THE STATION COMMANDERS SCHEDULE
• SHOULD BE WITH A RECRUITER OR HAVE SCHEDULED
  CHECK IN TIMES
• GET OUT INTO THE COMMUNITY AND PUSH POTENTIAL
  APPLICANTS TOWARD THE RECRUITERS
• TELL THEIR ARMY STORY
• MENTION INCENTIVES THAT SOLD THEM ON THE ARMY

10
ADSW SOLDIERUNAUTHORIZED ACTIVITIES

• ADSWs ARE NOT TO BE USED AS SECRETARIES TO FILE
  PAPERWORK OR ANSWER PHONES
• ADSWs ARE NOT LRL CREATORS
• ADSWs ARE NOT RECRUITERS!
• THEY ARE FORCE MULTIPLYERS TO ASSIST WITH LEAD
  GENERATION
• PERFORMING ADSW JUST FOR THE PAYCHECK
• FAILURE TO PROVIDE A LEAD BY COB DAY 2 MEANS THEY
  CAN BE FIRED

11
ADSW BUDGET

• BN RECEIVES BUDGET BASED ON THE SYNC MATRICES
  SUBMITTED BY CLTs
• TOURS IDENTIFIED ON QUARTERLY SYNC MATRICES WILL
  HAVE PRIORITY FOR APPROVAL
• UNSCHEDULED EVENTS THAT ARISE WITHIN THE QUARTER
  WILL BE CONSIDERED ON A CASE BY CASE BASIS
• REQUIRE A MINIMUM OF 20 DAYS FOR APPROVAL
• CANCELLED EVENTS OR CHANGES TO SYNC MATRICES MUST
  BE IDENTIFIED TO THE BN ADSW MANAGER
• UNTIL THE ARMY BUDGET HAS BEEN APPROVED FOR THE
  FISCAL YEAR
• BDE AND USAREC WILL NOT ALLOW ADSW TOURS TO
  EXCEED 5 DAYS UNTIL 979s ARE REVIEWED AND
  VALIDATED ON THE LSA
• MAXIMUM DAYS ALLOWED FOR A SOLDIER TO PERFORM
  ADSW FOR USAREC IS 30 DAYS PER FISCAL YEAR

12
ADSW BUDGET

• 4QTR EACH FISCAL YEAR USAREC WILL PULL ALL ADSW
  MONEY OUT OF THE RRCs
• TOURS SCHEDULED ON THE BN 4QTR ADSW PLAN WILL
  HAVE PRIORITY FOR APPROVAL
• UNSCHEDULED TOURS WILL BE CONSIDERED ON A CASE BY
  CASE BASIS
• ALL REQUESTS ARE MADE THROUGH THE INDIVIDUAL ADSW
  REQUEST PROCESS
• INDIVIDUAL REQUESTS MUST BE APPROVED THROUGH BDE
  AND USAREC BEFORE ORDERS CAN BE REQUESTED FROM
  THE TPU
• FUNDS WILL BE TRANSFERRED FROM USAREC TO THE RRC
  TO SUPPORT APPROVED INDIVIDUAL REQUESTS
• FUNDS CAN ONLY BE TRANSFERRED ON THURSDAYS
• INDIVIDUAL REQUESTS NEED TO BE FORWARDED TO BDE A
  MINIMUM OF 20 DAYS PRIOR TO TOUR START DATE IN
  ORDER TO GUARANTEE FUNDS TRANSFER WITHIN 10 DAYS
  OF TOUR START DATE
• TPUs NEED 5-10 DAYS TO GET ORDERS APPROVED

13
COMPANY COMMANDER RESPONSIBILITIES

• PREPARE QUARTERLY SYNC MATRICES TO IDENTIFY THE
  USE OF RECRUITER SUPPORT ASSETS WITHIN THEIR AO
• REQUIRE STATION COMMANDERS WITH A USAR MISSION TO
  IDENTIFY EVENTS THAT WILL REQUIRE ADSW SUPPORT
• REQUIRE STATION COMMANDERS TO SUBMIT THE ADSW
  REQUEST FORM AND UF 496-R-E TO THE COMPANY HQ FOR
  COMMANDERS APPROVAL NO LESS THAN 20 DAYS PRIOR
  TO THE SCHEDULED TOUR START DATE
• SUBMIT APPROVED ADSW PAPERWORK TO THE BN ADSW
  MANAGER NO LESS THAN 15 DAYS PRIOR TO THE
  SCHEDULED TOUR START DATE
• CONDUCT AN IN-BRIEF WITH THE ADSW SOLDIER ON THE
  1ST DAY OF THE ADSW TOUR
• EXPECTATIONS
• 1K REFERRAL BONUS, SMART WEBSITE

14
COMPANY COMMANDERRESPONSIBILITIES CONT.

• CHECK WITH STATION COMMANDER DURING TOUR TO
  VALIDATE ADSW SOLDIER IS MEETING MINIMUM
  REQUIREMENTS (5 LEADS, 3 REFERRALS PER 5 DAY
  TOUR)
• NOTIFY BN ADSW MANAGER IF SOLDIER HAS NOT
  PROVIDED A LEAD BY COB ON 2ND DAY OF TOUR
• VERIFY WITH ADSW SOLDIER THAT ALL LEADS WERE
  LOADED INTO THE SMART WEBSITE
• COLLECT A COPY OF THE SIGNED ORDERS AND COMPLETED
  UF 979 PAGE 12 FROM STATION COMMANDER BY COB ON
  THE LAST DAY OF THE ADSW TOUR
• SUBMIT TO BN ADSW MANAGER WITHIN 3 DAYS OF TOUR
  COMPLETION
• VALIDATE THAT THE STATION COMMANDER OR RECRUITER
  SPONSOR HAS LOADED ALL LEADS INTO ARISS AS ADSW
• UPDATE BN ADSW MANAGER OF ANY ADSW LEADS WHO
  CONTRACT AND ADSW SOLDIER RESPONSIBLE FOR THE LEAD

15
BATTALION ADSW MANAGERRESPONSIBILITIES

• REVIEW COMPANY QUARTERLY SYNC MATRICES AND
  DEVELOP BN QUARTERLY ADSW PLAN
• SUBMIT BN QUARTERLY ADSW PLAN TO BDE ADSW MANAGER
• NLT 30 DAYS PRIOR TO THE END OF THE PREVIOUS RCQ
• MANAGE THE BN ADSW BUDGET
• TRACK MONTHLY SPENDING
• INFORM CLTS OF CURRENT BALANCE-MONTHLY
• COMMUNICATE WITH RRC FUND MANAGERS
• VERIFY THAT THE AMOUNT IN YOUR ACCOUNT MATCHES
  WHAT YOU HAVE SPENT (SOME RRCS ARE NOTORIOUS FOR
  SPENDING USARECS ADSW MONEY)
• FOLLOW ALL REGULATORY AND USAREC GUIDANCE
  GOVERNING ADSW

16
BATTALION ADSW MANAGERRESPONSIBILITIES CONT.

• COMMUNICATE WITH TPUs AND RRC TTHS MANAGER
• CREATE ADDRESS BOOK FOR RLAS MANAGERS (EMAIL,
  PHONE)
• SEND BN ADSW MFRs TO TPU RLAS MANAGERS OR RRC
  TTHS MANAGER TO REQUEST ADSW ORDERS
• NOTIFY RRC FUND MANAGER THAT ADSW TOUR IS
  APPROVED BY BN
• UPON RECEIPT OF APPROVED ORDERS FROM TPU OR TTHS
  MANAGER FORWARD TO CLT AND STATION COMMANDER
• DOCUMENT RECEIPT ON UF 1253
• DOCUMENT ALL REQUESTS FOR ADSW TOURS ON UF 1253
  (ADSW MANAGEMENT LOG)

17
BATTALION ADSW MANAGERRESPONSIBILITIES CONT.

• COLLECT SIGNED ADSW ORDERS AND UF 979 PAGE 12
  FROM CLT OR STATION COMMANDER NOT LESS THAN 3
  DAYS AFTER TOUR COMPLETION
• 99TH RRC BN ADSW MANAGER FORWARDS SIGNED ORDERS
  FOR ANY ADSW IN TTHS STATUS TO TTHS SECTION TO
  PROCESS FOR PAY
• ATTACH 979 AND SIGNED ORDERS TO BN MRF
  AUTHORIZING ADSW TOUR
• DOCUMENT RECEIPT OF 979 ON UF 1253
• SUBMIT BN ADSW DATA TO BDE ADSW MANAGER
• DUE BY LAST DAY OF RCM
• DATA NEEDS TO BE BROKEN OUT BY RRC/AR-MEDCOOM
• OF SOLDIERS
• OF ORDERS
• OF DAYS PERFORMED
• OF REFERRALS
• OF CONDUCTS
• OF CONTRACTS
• TOTAL AMOUNT SPENT FOR RCM (COST OF APPROVED
  ORDERS)

18
BATTALION ADSW MANAGERRESPONSIBILITIES CONT.

• MAINTAIN ALL ADSW PAPERWORK AT BN HQ FOR 2 YEARS
• ADSW PAPERWORK IS INSPECTABLE AT ALL LEVELS
• ADSW PAPERWORK FOR EACH FY IS MAINTAINED
  SEPARATELY IN A BINDER OR FILE
• UF 1253 IS THE INDEX FOR ITS RESPECTIVE FY
• PAPERWORK VALIDATES THE SPENDITURE OF MONEY
• NO PAPERWORK EQUALS FRAUD, WASTE AND ABUSE OF
  GOVERNMENT FUNDING
• DOCUMENTED FRAUD, WASTE AND ABUSE COULD EQUAL THE
  END OF YOUR CAREER, FINES, RESTITUTION OR
  INCARCARATION

19
QUESTIONS?