Yolanda Yugar

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Completing the PA 21st CCLC Grantee Report
2007-2008 Program Year

• Yolanda Yugar
• Leslie Kirby
• Allegheny Intermediate Unit 3

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Rules of the Elluminate Live! Highway

• Raise your hand to ask a question during
  interactive sessions
• Use Emoticons to provide feedback
• Use Direct Messaging to Communicate
• Click on the Microphone Button to speak (click
  again to release when finished speaking)
• Session status - leave temporarily, connection
  status
• Whiteboard - For presentation and participation

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Contents

• Content of the PA 21st CCLC Grantee Report
• Reporting system directions functionality
• Supportive resources

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Evaluation Requirements 07-08

• Grantees with cohorts 2, 3, or 3A funds must
  complete the PA Grantee Report
• Each cohort is reported separately
• Reports are due October 31, 2008
• Reporting covers programming during summer 2007
  and school year 2007-2008

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Why a State Report?

• Addresses PA requirements not included in APR,
  grantee profile (PPICS)
• Includes results not reported elsewhere
• Provides opportunity for grantees to share
  program successes
• Grantee request

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Contents of the PA Grantee Report

• Evaluation implementation
• Assessment results (i.e. 4Sight, DIBELS, GMADE,
  etc.)
• Report card grades (spring to spring)
• Parent, student, school administrator, partner,
  staff feedback
• School attendance
• School discipline

What grantees report in the Grantee Report should
be based on what they identified in their
applications.
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What will you need to complete the PA Grantee
Report?

• Local evaluation report(s) and/or data analysis
• Student school attendance data
• RFA performance measures and indicators
• Student achievement results
• Survey/focus group/interview results

Grantees will not report anything in the PA
Grantee Report that is already reported in PPICS.
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Accessing the Report

• Go to the AIU Evaluations site
  www.aiu3.net/evaluations
• Click on the 21st Century link
• Click the link to the PA 21st CCLC Grantee Report
• Each grantee will receive a username and password
  for accessing their report account

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Functionality of the Grantee Report System

• Grantees can
• Complete the report in multiple sittings (log
  in/out)
• Move among pages or sections of the report
• View a summary of entries
• Grantees must complete one report for each
  cohort. Grantees must compile all results for
  all appropriate centers into one report that
  represents the grantee as a whole.

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Completing the PA Grantee Report

• The system times out after 60 minutes of
  inactivity (click next or previous to
  re-start the timer)
• If you start a page, you must complete all
  required items on that page
• For rank-order questions, you may use each rank
  only once.
• If you have assessment results for a single
  student from more than one assessment, you should
  count/report that students results once. Select
  the assessment that best represents that
  students result.
• The Grantee Report requires the provision of the
  total of students with complete data. This
  means a student must have at least 2 data points.

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More Functionality

• Character limits for large memo boxes is 3,500
  characters, for small memo boxes the limit is 256
  characters. The system will not alert you if you
  exceed the limit.
• If you have started a report and log into the
  system, it takes you to the page where you left
  off.

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When defining how you determined increase, no
change, or decrease, remember that we are asking
you to explain in detail what change means to the
grantee, not just the tool used.

• Please explain how increase, no change, and
  decrease were defined. If you used more than one
  measurement method or assessment, you must
  indicate how change was determined for each
  assessment method.
• Not an acceptable response In grades where
  assessment data were available, we used
  assessment data to determine change. In
  remaining grades, we used report card grades.
• Acceptable response 4Sight (grades 3-8) We
  used the 4Sight-provided predicted scaled scores
  and proficiency categories. Increase a
  positive movement of ½ a proficiency level or
  more from pre to post No change no change in
  scaled score, or movement of less than ½ a
  proficiency level in either direction from pre to
  post Decrease a decline of ½ a proficiency
  level or more from pre to post. Where 4Sight was
  not available, we used report card grades, where
  Increase a gain of one letter grade from first
  to last grading period No change no letter
  grade change, or change of less than one letter
  grade from first to last grading period and
  Decrease a decline of one or more letter grades
  from first to last grading period.

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PA 21st CCLC Grantee Report Resources

• Evaluation Handbook
• PA 21st CCLC Grantee Report Question Guide
• PA 21st CCLC Survey Builder
• Student Information Tracking workbook

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Contact

• Allegheny Intermediate Unit
• 475 East Waterfront Drive
• Homestead, PA 15120
• [phone]
• www.aiu3.net/evaluations