Student Fiscal Services Tips for Families

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Student Fiscal ServicesTips for Families

• 2007-2008

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The Student Account

• What is it?
• What Goes onto it?
• Base Tuition Fees
• Course Fees
• Room Board (on campus)
• Health Center charges
• Late Fees
• Miscellaneous Univ. charges

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The Student Account

• What does not go onto it
• Bookstore purchases
• Library fines
• Parking permits and fines

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STUDENT is Responsible For Their Student Account

• Opportunity to learn financial responsibility
• FERPA (Family Educational Rights Privacy Act)
  requires release of information to be authorized
  by the student
• Student can authorize parents/legal guardian to
  talk with WWU staff about the students account
  if Release of Financial Information form is
  signed
• Student can designate parents/legal guardian as
  Authorized Payer through QuikPAY

Experience is the best teacher, but the tuition
is much too high."
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How is Student Notified of Student Account
Activity?

• Student must activate their official WWU e-mail
  account
• Student receives monthly e-mail notification
  (between 20th and 25th) that the monthly
  statement (E-bill) is available on-line.
• Student Account charges are available online
  10-14 days before quarter start
• Student Account is updated with new charges as
  they occur throughout the quarter
• Student may authorize the email notification to
  be forwarded to a secondary email address (e.g.
  parent/legal guardian)

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E-Billand QuikPAY

• QuikPAY electronic billing and payment system is
  the official means of generating bills to all
  students - WWU does not mail out paper bills
• QuikPAY allows students to view monthly billing
  statements and on-going charges
• QuikPAY must be viewed regularly to ensure
  miscellaneous charges (e.g., Health Center fees)
  are paid in a timely manner

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How is the Student Account Accessed On-line ?

• Students enter QuikPAY through Web4u portal
• Authorized Payers (set up by student in QuikPay)
  enter QuikPAY through
• Pay, Tuition,
  Housing and Fees link on main WWU site and then
  click on Authorized Payer logon.

"Economists report that a college education adds
many thousands of dollars to a parent's lifetime
income--which is then spent sending his/her
children to college."
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How Can Payment Be Made?

• In person Old Main (OM245) or Edens Hall
  (EH100)
• Cash, Check, Visa/MasterCard Debit Card
• Mail Checks only, payable to WWU
• On-line via QuikPAY, available 24/7 with
  immediate update to the student account
• Electronic Check (E-check) No Fee
• Credit Cards American Express, Discover, or
  MasterCard - 2.75 convenience fee
• Financial Aid

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When is Payment Due?

• Tuition, fees, room and board are
• due the first day of classes each quarter
  (September 26 for Fall Quarter)

75 late fee and 1 interest charge will apply
to unpaid account balances.
Deadlines and Important Dates are available on
Student Account and Registrar websites
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When is Financial Aid Other Financial Support
Available?

• Financial Aid that is authorized will apply to
  charges on the Student Account on the first day
  of class
• Financial Aid will not pay miscellaneous charges
  (i.e., health services, late fees, athletic fees,
  etc) UNLESS the student completes the
  Authorization For Misc. Charges (pink) form
• Excess Financial Aid is available second day of
  class (as credit on student account)
• Recommend Direct Deposit to bank account -
  student must complete the green EFT form!

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More on Financial Aid

• Aid and other support must be accepted by the
  student in order to be disbursed
• Promissory Note must be returned by Sept 15th
• Student must be enrolled full time (12 or more
  credits)
• Excess Financial Aid resulting from PLUS loan
  pays to Parent, not Student
• For Private loans, student will be notified by
  email from WWU when is available

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University Cashier

• Accepts payments on student account
• Cashes personal checks (100 or less, .50 fee)
• Distributes private loan checks
• Distributes student payroll checks
• Can cash if 500 or less (.50 fee)
• Recommend Direct Deposit no waiting in line!!

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Summary

• Student Account activity can be viewed on QuikPAY
• Student may authorize parent/legal guardian to
  receive e-mail notification of the monthly
  billing or to pay on account through QuikPAY
• On-line payment available through QuikPay
• Student must complete Release of Financial
  Information form to authorize parent or legal
  guardian to talk to WWU staff about the student
  account
• Direct Deposit is best for excess financial aid
  (Green EFT form)