Part C Early On 618 Data Presentation

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Part C / Early On 618 Data Presentation

• OSEP Verification Visit
• November 19, 2003

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1. Examine the overall process

• Local systems
• Outputs
• State Level database
• Verification procedures

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Michigan Part C 618 Data Collection System
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57 Local ISD Systems

• Variety of ISD configurations
• Multiple TA Sources
• IFSP Entry
• EETRK daily management software

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Outputs From Local Systems

• ISD level Federal Reports
• Sneakernet of data to state
• MICIS submission

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EETRK State Level Database

• Edits, duplicate checks
• Federal 618 Tables
• ISD Data Profiles
• Charting Software
• Detail Data for System Review

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Data Verification Steps

• Compare 618 tables and profiles
• Compare ISD reports and profiles
• Compare profiles and charts
• System Review process

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2. Variety of Data Tools

• Detail EETRK
• Summary Profiles
• Trends Charts
• Ad hoc Queries EETRK Report
• Mapping not yet

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EETRK for Detail

• Daily management tool
• Paperflow system design
• Locals have federal reports
• Locals compiled to state version
• Historical tracking

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Profiles for Summary

• 3 page Selected District Details
• 2 page ISD Profiles
• Match to local reports
• Value added
• Rankings
• State, Peer group

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Charting Software for Trends

• 10 years of Profiles
• State and ISD Charts
• Every chart tells a story

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Ad hoc Queries

• EETRK Report Builder
• Paradox expertise at state level
• Settings Focused Monitoring

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3. Supplementary Data Sources

• System Review
• Qualitative information
• Parent Survey
• Coordinator Survey
• Focus Groups
• Other Grantees
• Combined Presentation to SICC

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4. Technical Assistance

• Early On Training / Technical Assistance Grant
• EETRK data system Help Desk
• IIS Web site www.mi-iis.com
• System Review / Planning

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5. Historical Positive Choices

• Data System in place early
• Press on with Profiles
• Base allocation on PERIOD count

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6. Challenges

• Moving EETRK to MICIS
• Children who exit at age 3
• We know Special Ed
• We dont know other programs
• Budget reductions in other agencies

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7. Using the Data for Improvement

• Profiles and Charting tools assist local planning
• Rules of Thumb
• Triangulation with other sources
• Review for compliance