NCMA Board of Directors

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NCMA Board of Directors Grant Program
Overview 7-12-09
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Why implement a Grant Program?

• Purpose
• Provide funds to assist chapters in accomplishing
  specific objectives within the scope of their
  missions
•  
• Policy
• Grant submission is consistent with NCMA
  strategic goals
• Use of funds would accomplish a worthy objective
  they would not otherwise be able to accomplish

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Who will oversee the program?

• Oversight - Chapter Development Committee
• Request funds through FB Committee
• Review grant applications, select recipients,
  approve changes, review final reports, generate
  BOD summary
•  
• Responsibility - Executive Director is
  responsible for implementation (communications,
  calls for applications, coordinating the review
  process with CDC, notifying recipients, payments
  to chapters, tracking results

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How will the program work?

• Chapters must have submitted Annual Report to be
  eligible
•  Funds not for routine operating expenses,
  website management, newsletters, offset meal
  costs
•  Funds must be spent for purpose stated in
  application must be spent before end of fiscal
  period
•  Additional grants may be awarded during program
  year
• Unused grant funds will be returned to NCMA
  within 30 days of intended program
• Program report of program within 30 days of
  completion

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What is the annual schedule?
Annual Process  January 31 - CDC requests funds
Finance and Budget Committee approved by BOD at
spring conference  May 31 - Executive issues call
for applications  August 31 - Chapters submit
applications  October 1 - CDC reviews/evaluates
applications  October 10 - Executive Director
notifies applicants of grant award/declines
issues grant checks October 20 - Chapters may
appeal decisions October 30 - CDC reviews and
decides appeals
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What is the 09-10 schedule?
Initial Schedule 7/12 - CDC requests funds from
FB Committee approved by BOD at spring
conference 8/1 - ED communicates rebate change
announces Grant Program 8/15 - ED issues call for
applications 9/30 - Chapters submit
applications  10/30 - CDC reviews/evaluates
applications  11/23 - Executive Director notifies
applicants of grant award/declines issues grant
checks 12/10 - Chapters may appeal
decisions 12/20 - CDC reviews and decide on
appeals
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Key Challenges/Solutions
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DRAFT Communication Plan
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What are next steps?

• BOD to vote on Grant Program
• If approved, CDC to define process (forms,
  criteria, etc.)
• Develop Responsibility matrix w/ formal timeline
  for 09-10 Program Year annual timeline 10-11
  and beyond
• Develop communication plan