Naval Civilian Managers Association NCMA

1
Naval Civilian Managers Association (NCMA)

• Chaptering Process

2
NCMA Points of Contact

• J. Clifford Elder, NCMA National President
• [phone], NAVAIR Lakehurst, NJ
• clifford.elder_at_navy.mil
• Jenny Son, NCMA National Vice-President/Treasurer
• [phone], Puget Sound Naval Shipyard
• SonJ_at_psns.navy.mil
• Pamela Thomas-Walker, NCMA Trustee at Large
• [phone] X422, SUPSHIP Portsmouth, VA
• thomaspm_at_supship.navy.mil

• Puget Sound Naval Shipyard
• SonJ_at_psns.navy.mil

3
NCMA Chapters
Puget Sound
Portsmouth, NH
Lakehurst
Portsmouth, VA
Norfolk
San Diego
4
Steps to Form a Chapter

• 1. Local interest identified
• 2. Interested people identified
• 3. Interested people meet Officers
  selected
• 4. Chaptering Petition to National
  Officer
• 5. Authorization to proceed from National
  Officer
• 6. Local approval of By-laws
• 7. Chapter Charter Granted and
  Presented

5
1. Local Interest Identified

• Interested person contacts NCMA National Officer
• Identify Members willing to actively participate
  as Officers for new Chapter
• At least 10 new or potential members must sign a
  Petition of Application
• A letter of application drafted and sent to the
  National Office Attention President
• National will help in many ways! - NCMA
  literature, Member Listings, Mailings,
  certificates, pins, emblems, kick-off luncheon,
  speakers etc..
• National provides list of local chapters and
  members

6
2. Interested Members Identified

• Dont try to do it all yourself!!
• Identify nucleus of interested members for
  kickoff of Chapter
• Call an informational meeting to verify the level
  of interest of area members and other individuals
• Remind new and potential members that active
  participation will be rewarding in various ways,
  i.e.
• - Generate business contacts
• - Identify information resources
• - Grow professionally
• - Share knowledge among activities
• - Social contacts
• NCMA Officers direct link to the commands CO and
  deputy, Local officers attend National
  Convention, become National officer

7
3. Members Meet NCMA
Officers Selected

• Generate ideas - What kind of chapter programs
  are interesting - How would the group
  gain new members
• - How to identify local speakers
• - How to organize
• Discuss the interest and capabilities of
  candidates for Officers. If there is a consensus
  of attendees, make your selections. A formal
  election is not required at this time.
• Invite an (National) NCMA Officer or local
  Chapter Officer to speak at the kick off meeting.

8
3. Members Meet NCMA Officers Selected
(Cont.)

• Select a Chapter Name
• Direct the Treasurer to open a bank account
  (First year no national dues), National will
  provide non-profit information
• Discuss the best times and locations for your
  group meetings
• Discuss what kinds of programs would fit best
• Discuss Chapter direction and potential speakers
• Maintain contact with the NCMA National

9
4. Chaptering Petition to the National Board

• Its not so complicated
• Prepare a Letter of Application for the NCMA
  Board of Directors Requesting that a Charter be
  granted for your group
• Attach a Petition signed by no fewer than 10 new
  or potential members showing their addresses and
  phone numbers
• Identify the NCMA Officers of your local chapter
  - President - Vice President - Treasurer -
  Secretary
• Prepare draft Constitution and By-laws for the
  Chapter. A Boilerplate can be provided from
  the NCMA National
• Send the letter and petition to the NCMA
  National President

10
5. Authorization to Proceed

• Youve Made Believers of the Board
• The Petition and supporting documentation has
  been reviewed and approved
• Recommended boundaries have been reviewed and may
  be redefined by the National Board
• Concurrence for chaptering is provided with
  instructions for other necessary actions for the
  By-laws, Officers, Membership, and
  National Dues

11
6. Group approval of By-laws

• Bring your members into the process
• Hold a group meeting to complete chapter planning
  (National can assist)
• Notify all members about the By-laws
• Allow members time to comment on the By-laws
• Hold a meeting for the members to vote
• All that is needed is a majority vote at the
  meeting
• Try to schedule a speaker, maybe someone from the
  NCMA National or local Chapter

12
7. Chapter Charter is Granted and Presented
Congratulations, Now lets move out

• A Charter for the Chapter will
  be granted by the
• National Officers
• The President will discuss with you
  the
• presentation of the Charter
• The National Officers are always there
  if you
• need help

12
13
Welcome To NCMA

• Hold regular meetings including luncheons and
  dinners
• Try to bring in speakers (inside and outside of
  the organization) with a variety of topics i.e.
  legislative, business, military, energy, health,
  etc
• The National office is always there if you need
  help

14
NCMA Membership

• LOCAL CHAPTERS
• NAVAIR Lakehurst, NJ
• SUPSHIP Portsmouth, VA
• Portsmouth Naval Shipyard
• Puget Sound Naval Shipyard
• Norfolk Naval Shipyard
• San Diego
• FTSCLANT