MAILPIECE DESIGN

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Standard Mail
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STANDARD MAIL PROCESSING CATEGORIES
The size of your mailpiece determines the rates
available to you.

• Letters
• Flats
• Machinable Parcels
• Irregular Parcels

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STANDARD MAIL

• Standard Mail weighs less than one pound and
  includes circulars, printed matter, pamphlets,
  catalogs, newsletters, direct mail and
  merchandise.
• Standard Mail is not closed against postal
  inspection. It may not include
• Mail of a personal nature
• Bills or invoices
• Statements of account
• Handwritten or typewritten matter
• Keys or identification devices

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STANDARD MAIL
BASIC REQUIREMENTS

• Application Fee 175.00 (Permit Imprint)
• Annual Bulk Fee 175.00
• Minimum 200 pieces (or 50 lbs) per mailing
• Submit at least one mailing every two years
• Mail pieces must weight less than one pound
• Correct ZIP Code on mail pieces
• Properly sorted into packages, trays, sacks or
  pallets
• Deposited at designated entry point
• Required Postage Statement

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Postage Payment Methods
STANDARD MAIL
Permit Imprint
Precanceled Stamp
Meter
PRESORTED STANDARD U.S. POSTAGE PAID

BALTIMORE MD PERMIT NO. 3
PRSRT STD
PRSRT STD
NONPROFIT ORG U.S. POSTAGE
PAID BALTIMORE MD PERMIT NO. 1
NONPROFIT ORG
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Permit Imprint
Standard Mail
PRSRT STD U.S. POSTAGE
PAID COLUMBIA MD PERMIT NO. 3

• 175.00 additional one-time nonrefundable fee (
  PS 3615)
• 175.00 annual Bulk Fee
• Imprint made by printing, hand stamping, or
  computer
• All pieces within a permit imprint mailing must
  be identical in weight
• Open advance deposit (trust account) by
  depositing money at post office to cover cost of
  mailing prior to or at the time of mailing

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COMPANY PERMIT IMPRINT OPTION
PRESORTED STANDARD U.S. POSTAGE PAID
JOHN DOE COMPANY
NONPROFIT U.S. POSTAGE
PAID AMER RED CROSS
The name of the company in the indicia must
possess the permit. The permit holder
must retain records of mailing for one year.
Mail piece must bear a domestic return address.

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Pre-canceled Stamps
STANDARD MAIL
PRSRT STD

• No Application fee
• Annual Bulk Fee required
• Assigned value of 0.05 (non-profit)
• 0.10
  (commercial)
• Pay additional postage at time of mailing
• Return address required

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Postage Meter
STANDARD MAIL
PRSRT STD

• No Application fee
• Meter license
• Lease meter from manufacturer
• Presorted Standard or PRSRT STD slug or
  Non Profit org. for non-profit mailers (order
  from meter manufacturer)
• Affix postage at the correct or lowest rate

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Standard Mail

• Unlike First-Class Mail, Standard
• Mail doesnt use weight to determine
• postage for pieces that weigh less than
• 3.3 ounces.
• All pieces of Standard Mail weighing less than
  3.3 ounces can be mailed at the same per piece
  postage rate.
• Pieces weighing more than 3.3 ounces are
  charged
• a per-piece rate plus a per-pound rate.

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LETTER DIMENSIONS
Thickness .007" - .016" Oversized cards
.009 minimum
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BOOKLETS AND FOLDED SELF- MAILERS MUST BE TABBED
MACHINABILITY STANDARDS
There are many tabbing options available,
depending on thickness and folding method. Refer
to the Publication 25-Designing Letter Mail for
illustrated examples.
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Standard Mail
Flat Size
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Length 11-1/2 to 15 inches Height 6-1/8
to 12 inches Thickness .25 to .75
inch Weight less than 16 ounces Flats mailed
at automation rates have slightly different size
restrictions.
height
Length
15
14
Final Fold or Bound Edge Forward

• No tabbing requirements

pc mag
JOURNAL NEWS DAILY
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PHYSICAL CHARACTERISTICS
Polywrap, Polybag, Shrinkwrap

• Some films are acceptable

JOEL SCHROEDER US POSTAL SERVICE 500 W CHESTNUT
EXPY RM 140 SPRINGFIELD MO 65801-9996
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Machinable Parcels Standard
Not less than 6 inches long, 3 inches high, 1/4
thick, and 8 ounces in weight. Not more than 34
inches long, 17 inches high, 17 inches thick, and
35 pounds in weight. Between 6 ounces and 8
ounces if all sides are rectangular and meets or
exceeds the other minimum dimensions
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Nonautomation Letters
P R E P A R A T I O N
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Presorting a Mailing
Labeling packages
5
All pieces for the same 5-digit Zip code ( also
called direct)
3
All pieces for the same first three digits of a
Zip Code
A
All pieces for the same area distribution center
Label List L004
X
Mixed ADC pieces for two or more area
distribution centers
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Information Line Formats
Optional Endorsement Line

• 5 DIGIT 22030
• Jonathan R. Marburger
• 3815 CHAIN BRIDGE RD
• FAIRFAX VA 22030-3999

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Nonautomation Letters
Packaging
5-digit
3-digit
ADC
Mixed-ADC

• Any remaining pieces must be put into mixed-ADC
  package(s)
• Place tan label MS in lower left corner of top
  piece of package

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Nonautomation Letters
Rate Qualification
5-digit
3-digit

• Question Are there 150 pieces or more for the
  same 3-digit ZIP Code area (counting both 5-digit
  and 3-digit packages)?
• If YES, then these pieces qualify for 3/5 rate.
• If NO, the pieces will qualify for basic rate.

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Nonautomation Letters
Traying - 3/5 Rate
5-digit
3-digit

• Prepare full trays for the same 5-digit ZIP Code
• Packaging is optional for full 5-digit trays

Full
5-digit
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Nonautomation Letters
Traying - 3/5 Rate
5-digit
3-digit

• Place remaining packages (Ds 3s) for the same
  3-digit area in 3-digit trays
• One less-than-full or overflow tray allowed for a
  3-digit area

Full
3/5 rate
5-digit
3-digit
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Nonautomation Letters
Traying - Basic Rate
5-digit
3-digit

• Prepare origin 3-digit trays with any remaining
  packages (Ds 3s) for each 3-digit ZIP of
  the local processing center (SCF)
• Basic rate applies because there are fewer than
  150 pieces

Origin
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Nonautomation Letters
Traying - Basic Rate
5-digit
3-digit
ADC

• Prepare fulltrays with packages to the same ADC
• Consult Labeling List L004 to match ZIPs with
  correct ADC

Basic rate
Full
ADC
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Nonautomation Letters
Traying - Basic Rate
5-digit
3-digit
ADC
Mixed-ADC

• Place any remaining packages in mixed-ADC tray(s)
• Tray need not be full

Basic rate
Mixed-ADC
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Nonautomation Letters
Review
Mixed-ADC
5-digit
3-digit
ADC
3/5 rate
Basic rate
Full
Full
5-digit
ADC
Mixed-ADC
3-digit
Origin
150 pcs minimum to 3-digit area to qualify for
rate
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Nonautomation Letters
Tray Labeling

• Tray label for 5-digit tray
• Line 1, use city, state, ZIP Code of destination

WASHINGTON DC 20036 STD LTRS 5D NON
BC WASHINGTON DC
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STANDARD MAIL LETTERS
How to Make it Automation -Compatible
Use the size and weight standards previously
shown. Quality white paper or light colored
paper. No sharp or bulky items enclosed. Securely
sealed Clear simple printing, making sure postage
and other information are positioned correctly as
shown. Upgradable Mail
Cheape Envelopes 1400 1st St SW Washington DC
20001 Mr Howard Totten 23 Main St
Washington DC 20066
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Aspect Ratio
MACHINABILITY STANDARDS
Aspect Ratio
1.3 - 2.5
Length Divided by Height
Unacceptable

• 4 1.25

• 5

4"
4"
Acceptable

• 4 1.5

6
6"
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MACHINABILITY STANDARDS
Polywrap, Polybag, Shrink-wrap

• Dont even think about it!

0.32
Bill Russell 3447 Harbor Dr. Westridge, MA 23435
AMY JONES 4532 WEST DRIVE SAN ANTONIO TX
78284-9623
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BOOKLETS AND FOLDED SELF- MAILERS MUST BE TABBED
MACHINABILITY STANDARDS
There are many tabbing options available,
depending on thickness and folding method. Refer
to the Domestic Mail Manual or Publication
25-Designing Letter Mail for illustrated examples.
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READABILITY STANDARDS
Barcode Clear Zone
Barcode Clear Zone
5/8
Barcode Clear Zone
4 3/4
Barcode Clear Zone
Barcode Clear Zone
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READABILITY STANDARDS
Return Address
Left Half
APPLETREE POINT 123 MAPLE ST. WASHINGTON DC
20260-6801
Top Third
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READABILITY STANDARDS
Insert Shift
1/8
MATT HELM 67 THUNDER LN CANOGA PARK CA 91309-7922
MATT HELM 67 THUNDER LN CANOGA PARK CA 91309-7922
FIRST CLASS ZIP4 US POSTAGE PAID CANOGA PARK
CA PERMIT NO 1
FIRST CLASS ZIP4 US POSTAGE PAID CANOGA PARK
CA PERMIT NO 1
SALLY SMITH 123 MAIN STREET WASHINGTON DC
20260-6801
MAX SMART 86 K ST SE WASHINGTO
1/8
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Nonautomation Letters
Tray Labeling - MACHINABLE

• Tray label for 5-digit tray
• Line 1, use city, state, ZIP Code of destination

WASHINGTON DC 20037 STD LTRS 5D MACH WASH DC
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Nonautomation Letters
Tray Labeling - MACHINABLE

• Tray label for 3-digit tray
• Line 1, use Labeling List L002, Column A, for
  destination facility

LAKELAND FL 338 STD LTRS 3D MACH WASH DC
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Nonautomation Letters
Tray Labeling - MACHINABLE

• Tray label for AADC tray
• Line 1, use Labeling List L801 for destination
  facility

AADC WASHINGTON DC 200 STD LTRS AADC MACH WASH DC
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Nonautomation Letters
Tray Labeling - MACHINABLE

• Tray label for mixed-AADC tray
• Line 1, use Labeling List L803

MXD WASHINGTON DC 200 STD LTRS MACH WKG WASH DC
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REQUIREMENTS
Standard Mail

• Use PAVE or certified software
• OR
• Present standardizeddocumentation
• Submit correct PostageStatement

Exception correct postage affixed to each
piece, pieces are identical weight and separated
by rate when presented
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SOURCES OF INFORMATION
UNITED STATES
POSTAL SERVICE

• Local Postal Personnel
• Mailpiece Design Analyst Business Mail Entry
• [phone] [phone]
• Reviews layouts before printing, Explains Postal
  requirements
• provides free Reply Mail artwork, concerning
  rates, mail sortation
• free design publications templates.
  preparation.
• National Contact
• National Customer Support Center
• [phone]
• Postal services available for your address data
  base. Lists of certified
• CASS PAVE software. NCOA, ACS, Move Update
  Information. Free
• Postal publications.

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SOURCES OF INFORMATION
UNITED STATES
POSTAL SERVICE

• US Postal Service Web site
• www.usps.com
• Latest information, Postal Bulletin, vendors
  list, ZIP4 lookup,
• forms and publications available for
  downloading, lots of stuff!
• Free Subscription
• Mailers Companion
• Address Quality
• US Postal Service
• 6060 Primacy Pkwy Ste 201
• Memphis TN 38188-0001

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