FY 2002 Budget

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FY 2002 Budget
FY2002 Budget Preparation Process

• Preparation Process

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FY 2002 Budget Preparation

• Responsibility Centered Management
• Delegated Authority
• Increased Accountability

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FY 2002 Budget Preparation

• Step One
• Each Vice President
• will allocate the Divisional Budget Pool
• 1) Continuing Operations
• 2) Equipment Pool
• 3) Contingencies

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FY 2002 Budget Preparation

• Step Two
• Vice Presidents will provide direction for
  allocations within divisions And distribute
  budget packages to account managers
• Step Three
• Account Managers will Prepare Budget Requests

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FY 2002 Budget Preparation

• Types of Budgets
• Operations funded with general institutional
  revenues
• Self-Supporting Activities
• Student Service Fee Allocations

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FY 2002 Budget Preparation

• Operations Funded with General
• Institutional Revenues
• Most academic functions
• Most executive functions
• Most physical plant operations
• Most administrative functions performed without
  fee assessment
• Most student service functions performed with fee
  assessment
• 54 Million

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FY 2002 Budget Preparation

• Pool of Funds
• 28.5 Million Academic Student Affairs
• 1.5 Million Marketing Resource Development
• 8.2 Million Business Administration
• 1.2 Million President
• 14.5 Million Institution Wide Costs

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FY 2002 Budget Preparation

• Self-Supporting Operations
• Auxiliary Activities (3xxxxx Accounts)
• Functions Funded by Incidental Fees, Continuing
  Education, Center for Professional Development
  (21xxxx Accounts)
• Service Departments (27xxxx Accounts)
• 10 Million

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FY 2002 Budget Preparation

• Operations Funded with
• Student Service Fee Allocations
• (33XXXX Accounts)
• 1.8 Million

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FY 2002 Budget Preparation

• Operations Funded with
• Student Service Fee Allocations
• No Budget Packages will be delivered until after
  the President makes allocations

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FY 2002 Budget Preparation

• Basic
• Budget
• Package

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FY 2002 Budget Preparation

• Detailed Account Manager
• Budget Preparation Instructions will be
  available on
• VPBA Website

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FY 2002 Budget Preparation

• Make sure all activities/accounts
• are included in your package

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FY 2002 Budget Preparation

• E-Mail to Budget_at_tamu-commerce.edu
• Missing accounts
• Request to consolidate accounts
• Request to add new accounts

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FY 2002 Budget Preparation

• Personnel Cost
• 46 Million
• Almost Two-Thirds of Institutional Budget

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FY 2002 Budget Preparation

• Confirm that all regular faculty and staff are
  budgeted.
• Identify any errors FTE, extra positions, names

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FY 2002 Budget Preparation

• Budget Categories
• Faculty Salaries
• Staff Salaries
• (Appear on your printout to agree w/ the BPP
  position sheet)
• Graduate Assistants-Teaching
• Graduate Assistants-Non-Teaching
• (Allocated at VP level)
• Wages
• Benefits
• (1xxxxx no entry required)
• Longevity

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FY 2002 Budget Preparation

• Budget Categories (continued)
• Equipment
• (Expenditures for equipment from departmental
  operating allocations)
• Contracted Services
• (Negotiated contracts of 5000 or more)
• Scholarships
• Travel
• Supplies
• Other

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FY 2002 Budget Preparation

• Late Breaking News
• ( on Website)
• Clarification of Instructions
• New information

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FY 2002 Budget Preparation

• Special Instructions for Self-Supporting
  Operations
• Make Sure the Revenue Estimate is as Accurate
  as
• Possible
• Limits to Institutional Subsidy
• Allowance for Salary Increases

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FY 2002 Budget Preparation

• Additional Work Sessions to Assist Account
  Managers of Self-Supporting Operations
• Budget_at_tamu-commerce.edu

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FY 2002 Budget Preparation

• Special Instructions for Activities
• Supported by Student Services Fee

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• No Packages will be Distributed for Activities
  Funded by
• STUDENT SERVICES FEES
• (33XXXX Accounts)
• Until After the President Makes the Final Budget
  Allocations
• Instructions will be provided at that time.

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FY 2002 Budget Preparation

• Presidents Opportunity Fund

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FY 2002 Budget Preparation

• Presidents Opportunity Fund
• Proposal Process
• Step 1 Opportunity Fund Concept Paper
• Brief overview--
• Concept
• Resource requirements
• Action Plan for First Year
• Step 2 Opportunity Fund Proposal
• Additional Detail including a 3 year business
  plan

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FY 2002 Budget Preparation

• Presidents Opportunity Fund
• Instructions and Forms will be on
• VPBA Website
• http//www7.tamu-commerce.edu/vpba

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BUDGET CALENDAR

• Feb 21 Initiation of Institutional
  Budget Process
• March/April Programmatic Review Presentation
  to Chancellor/Regents
• April 11 Requests due to VP offices
• May 1 VP Request Due to VPBA
• May VPBA Staff Technical Review
• June 1-6 Review by the VPs and
  President
• (Contingent on
  Legislative Calendar)
• June Opportunity Fund/Priority List of
• Unfunded Items Approved
• June Capital Budgets for Equipment
  Considered

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BUDGET CALENDAR

• July 16 Budgets Due to System for Review
• August Fiscal Year 2002 Operating Budget
  Considered by Regents
• September Fiscal Year 2002 begins-Approved
  Budgets Executed
• September 2001 Reappropriations Requests
  Considered

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