Listserv at Dartmouth

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Listserv at Dartmouth

• Communications could not be easier!

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Why Listserv?

• Efficient Does not overwork the network
• Easy to maintain Management Interface on the Web
• Secure Does not show the list of recipients to
  anyone but administrators
• One email address sends to all recipients

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Ok, so how do I get one started?

• First, you must request one at https//dartmouth.o
  rg/about/new_listserv.php You will be asked to
  login using your alumni email account user name
  and password.
• There is detailed explanations of each item, give
  the List some thought before you submit. Print
  the page and call us with questions if you are
  not sure, we would be glad to assist! Various
  versions of the manual are downloadable after you
  submit the request.
• We can populate it for you. This will exclude
  those who have requested not to receive email.
• Following approval, we usually can set it up
  within a week or so of your request.

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Why is approval necessary?

• Only Volunteers and Officers may use it.
• Ensure that privacy issues are addressed and
  maintained.
• We must be Quiet Owners so we can assist you
  when necessary.
• We have had many outside requests that are not
  Dartmouth Alumni. This is why logging in to
  request one is now necessary.

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OK, I requested one, whats next?

• We will contact you if we have questions or
  approve and populate as needed.
• Once created and populated, we will send you
  instructions to get in.
• At this point, your list already is done.
• You may want to download the manual at
  http//dartmouth.org/about/how_to_use_listserv.htm
  l

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The Management Interface

• At this point, we will talk about the management
  interface. The very first thing you will do is
  establish a password, login, and set a cookie so
  you do not need to login every time.

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Click here to set a new password
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VERY IMPORTANT The email address exactly as you
entered it on the request as the owner. Your
authentication is based on it! It will send you
a confirmation email that you must respond to.
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Once you have responded to the password message,
you can now login. Remember the email address
must remain the same. Passwords ARE case
sensitive. If you click Login it will set a
cookie so you do not have to login again from
that computer. If in a restricted environment,
you may click Login without setting cookie.
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Click Follow This Link underlined in the 2nd to
last sentence. This will take you to the
management interface directly.
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• There are five common areas that will be useful
• Subscribers- Add or remove subscribers
• Configuration- Edit who owns the list,
  enable/disable features
• Wizard- Probably the easiest way to adjust
  Configuration above
• Moderation- You dont have to moderate via email,
  you can also use the web interface
• Bulk- Update the entire subscriber list with a
  new one in one fell swoop!

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Subscribers
Examine or delete a subscription If someone says
Take me off your list! Here is where you can do
it. If you know the email address, type it in
here. Often, the user does not send you the email
address, so you may need to find them by clicking
Review the list membership at the bottom of the
page. And look through the entire list to find
them. Choose In a Browser window or by
e-mail. Other subscription options are also
available such as digest or immediate mail. Add
a new subscriber is very easy, just type in the
email address.
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Configuration
The configuration screen is the most efficient
method of editing the lists overall
configuration. Please use the List Wizard if
you are not sure what you are doing
here. Important note If your list was set up as
a digest, it cannot be changed. Each individual
needs to be adjusted one at a time if they want
all emails individually. To do this, select
Subscribers from the main menu and find each
one and edit their individual options.
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List Wizard
The List Wizard makes it a little more user
friendly. Task oriented wizards can be confusing
as well as categories of keywords, so we
recommend using the Alphabetical Keyword
Listing.
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Moderation
If there are any messages pending, they would
appear here and you could approve them from here.
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Bulk
If you want to add an entire list of people to
your list, you may do so here. Be very careful
here, one option will delete your list of
subscribers, another will replace it. The list
format must be a tab delimited, text file. First
column must have email address, second column
would import as their name.
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Final Notes

• The lists may also be maintained via email.
  Common email commands can be found at
  http//dartmouth.org/about/how_to_use_listserv.htm
  l
• Still dont get it? Feel free to contact me. I
  can usually help. 603-646-0974 or Tony Green.
• If I cannot answer your questions, I will find
  someone who can.

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Questions?