Country Communication Review

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Data Management in IPDs Issues and Challenges

• Country Communication Review
• 28th - 29thJune 2007

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Overview

• Development of Data Tools
• IPDs Data Tools
• Data Collection
• Sample Forms
• Monitoring Process
• Data Flow
• Sample Output/Analysis
• Additional Sources of Communication Data
• Key Issues
• Challenges
• Way Forward
• Question for the TAG

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Development of Data Tools

• MEWG develops data tools in consultation with
  other Working Groups
• Draft tools are shared with Core Group for
  approval
• Approved tools are printed sent to states/LGAs
• Electronic database created/revised to
  incorporate new indicators

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IPDs Data Tools

• Pre-implementation Forms
• Preimplementation Checklists
• Community Dialogue Summary
• Implementation Forms
• Fixed Post/H2H Tally Sheets
• Non-compliance/Redo Forms
• In-process End-process Monitoring Forms
• Household Monitoring Form
• Outside the Household Monitoring Form

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Data Collection

• Pre-implementation Checklist Senior Supervisors
• Community Dialogue Checklist LGA Health
  Education Officer
• IPDs Implementation Supervision Checklist
  Senior Supervisors
• Tally and Redo-NC Sheets Recorders in Fixed
  Posts/House-to-House Teams
• End-Process Monitoring Forms Independent
  Monitors and Senior Supervisors

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Sample Forms
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Monitoring Process
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TOR of Monitors

• Work closely with LGA team
• Conduct end-process monitoring in 60 households
  with under-5 children per day
• End-process should be done for 2 days after
  completion of implementation
• Submit end-process data to LGA team and share
  with State team
• Sample households in 2 Wards each

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Selection of Monitors

• Mature, responsible person involved in providing
  social services e.g. teacher, retired health
  worker, college graduate
• Should preferably be female
• Should be able to speak the local language
• Should be culturally sensitive
• Should have knowledge of immunization programme
• Should be energetic and able to walk long
  distances

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Training of Monitors

• NPHCDA and Agency Monitors are trained at state
  and national levels
• Independent Monitors are trained at the LGA
• Training focuses on understanding the monitoring
  tools, sampling houses and conducting household
  interviews
• The best 4 IMs are selected after training at the
  LGA

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Data Flow
Preimplementation/ Community Dialogue Checklists
End-process Monitoring Forms
Tally/ Redo-NC
Ward Summary (Ward Focal Person)
LGA Summary (State Technical Facilitator)
State Database
National Database
Working Groups
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Sample Output/Analysis
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Reasons for Missed Children Monitoring Data,
March 2007
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Sources of Information Monitoring Data, March
2007
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Reasons for Non-compliance in 6 VH/HR States
NC/Redo Data
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Additional Sources of Communication Data

• Data from additional tools employed by Partners
  in Social Mobilization
• Third party studies
• NPI KAP study on Polio Immunization
• Rapid Assessment of Social Mobilization

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Key Issues

• Quality of data management at state level
• Capacity for analysis of communication data at
  state level
• Inadequate personnel dedicated to collecting
  communication data at the LGA and community
  levels
• Need for greater involvement of MEWG in the
  development tools by different partners

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Challenges

• Weak capacity of vaccination team personnel to
  properly use tools
• Weak database management capacity at states
• Weak capacity for data analysis at LGA level
• Data falsification at team/LGA levels
• Frequent revisions to data tools and collection
  process

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Way Forward

• Review the training and selection of recorders in
  vaccination teams
• Capacity building in data management and data
  quality checks for state personnel
• Improve support by states to LGAs in relation to
  data analysis and planning

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Question for the TAG

• How can the collection and analysis of data at
  the LGA level be strengthened to ensure that
  planning of communication interventions is
  data-driven?

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Thank You