GEORGIA HIGHLANDS COLLEGE

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GEORGIA HIGHLANDS COLLEGE Office of Institutional
Effectiveness, Planning Research (OIEPR)  
INSTITUTIONAL EFFECTIVENESS (IE) PRESENTATION GH
C In-Service 2008-09 (August 11, 2008)
Presented by OIEPR (Dr. Fitzpatrick Anyanwu,
Chief IR Officer Director)
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SUMMARY OF TOPICS TO COVER
What is Institutional Effectiveness?   How does
OIEPR assist GHC in accomplishing this required
function?   What are the requirements for
accomplishing IE _at_ GHC?   What are the
requirements for SACSCOC?   Reporting-Out
New-year, Mid-year, End-of-year, Surveys, IE
Reports Training/workshops on Planning and IE -
WE ARE HERE TO HELP! Contact OIEPR
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Office of Institutional Effectiveness, Planning
Research _at_ GHC
What Is Institutional Effectiveness (IE)?
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The Meaning of Institutional Effectiveness and
Assessment

• Institutional effectiveness is based on the
  philosophy that institutions that engage in this
  process comprehensively, systematically, and
  conscientiously will become stronger and more
  effective.
• Evidence of A sound Institutional Effectiveness
  Program
• Occurs throughout the academic and administrative
  areas of the institution
• Conducted systematically and is research-based
• Becomes part of the ongoing functioning of the
  institution
• Rationale
• IE process deserves GHC's full commitment because
  of its many values
• Is required by our accrediting agency, the
  Southern Association of Colleges and Schools
  Commission On Colleges (SACSCOC)

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Advantages

• IE process increases the likelihood that
• members of an institution will share a sense of
  its mission
• programs and resources will be effectively
  directed to meeting the mission
• academic programs and administrative services
  will continuously self-examine in order to
  create the most effective learning
  environment and experiences for students

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An institutionally effective institution is one
that

• Develops an articulate meaningful statement of
  the college purpose and the specific ways in
  which each academic program and
  administrative service contributes to
  realization of the college mission.
• Develops specific and measurable outcomes or
  results that each academic program and
  administrative service is intended to have.
• Establishes and uses a variety of effective means
  for determining the extent to which the
  intended outcomes are being realized.
• Uses the information collected to identify and
  implement program and service improvements
  that enhance the institution's ability to
  achieve its intended outcomes and purpose.

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The Essential Components of Institutional
Effectiveness in Academic Departments

• In order to conduct a meaningful and systematic
  program of institutional effectiveness, three
  essential tasks must be completed for all
  academic majors and programs
• The formulation of an Assessment Plan, including
  a mission statement, objectives, student learning
  outcomes, and assessment mechanisms
• (2) The conduct of an Annual Assessment
  Periodic Program Reviews
• (3) The integration of assessment activities
  within the College's planning and budget
  processes

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IE - A Flow Model
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Office of Institutional Effectiveness, Planning
Research _at_ GHC
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(No Transcript)
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General Planning - A Model
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How Does OIEPR Assist GHC in Accomplishing this
Required Function?
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(No Transcript)
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How OIEPR Contributes To Shared Set of Values _at_
GHC
OIEPR contributes to GHC progress and success
by 1. Innovating and Experimenting - Building
more robust research information for
institutional information accuracy 2.
Consulting - Researching, locating, collecting,
and distributing data and information to
facilitate strategic planning within the
College 3. Assistance - Providing research
assistance to satisfy emerging information needs,
and identifying issues for use by the
leadership team and college committees in
planning and decision making 4. Assessment and
Evaluation - Showing how closely GHC is adhering
to its mission and other institutional goals
through a data-driven planning and assessment
process 5. Advancing the Curricula -
Streamlining management research and educational
data support systems 6. Developing and
administering Survey Research - Providing
adequate programming and technical support 7.
Online Services - Providing graphically
attractive, informative, and value-added web
reporting services and 8. Compliance -
Providing data and information to satisfy
federal, state, system and agency regulatory
mandates and compliance.
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How OIEPR Do It?

• 1. Sustaining the mission of the College through
  continuous study and analysis of institutional
  data
• to support decisions regarding institutional
  planning, budgeting, human resources, assessment
• and evaluation of student learning,
  individual performance, and institutional
  effectiveness
• 2. Providing an exchange of information which
  augments and facilitates informed decisions
• 3. Critically reviewing and initiating
  appropriate and relevant actions in response to
  assessment results provided by a variety of
  reports and/or data
• 4. Designing, collecting, analyzing,
  interpreting, and distributing information,
  research and survey data to appropriate
  individuals and units of GHC
• 5. Assessing the relevance and value-added
  potential of institutional effectiveness
  processes to GHC
• 6. Assembling relevant value-added reports and
  planning documents to the advantage of GHC
  operations
• 7. Acting as intermediary between the functional
  units to bring about change in policies and
  procedures that ensure higher degree of
  standardization and integrity of data in
  administrative processes

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How OIEPR Do It?
8. Providing helpful consultation to College
Community concerning appropriate research design,
effective survey development, test and
measurement pedagogy, and appropriate
instrumentation for institutional
assessment 9. Gathering, generating,
organizing, and storing research data to ensure
that the college mission statement is
reflected in the results of the educational and
public service programs of the college 10.
Instituting institutional studies and providing
analytic information and relevant analysis to
ensure that the college goals and
objectives at all levels are comprehensive,
concise, clear, and consistent with
institutional purpose in support of curriculum
and instruction 11. Ensuring that the systems
for data gathering, storage, and dissemination of
research findings and service deliverables
enhances procedures for evaluating the extent to
which GHC educational goals and objectives
are being achieved, and are comprehensive,
systematic, integrative, and
research-based to produce reliable information at
all levels for informed decisions 12. Providing
decision support systems to ensure a fiscally
sound management of the College's
resources that enhance institutional performance,
accountability, effectiveness, and continuous
quality improvement 13. Facilitating College
Strategic Planning and Policy Formation
processes, and ensuring that evaluative
results are used continuously for the improvement
of educational programs, operations, and
services to maximize institutional productivity
and 14. Ensuring that GHC meets re-accreditation
and federal, state, and other regulatory
compliance requirements.
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What Are The Requirements for IE?
Strategic Operational Planning - A
Model   BoR-USG-http//www.highlands.edu/facultyst
aff/oiepr/planning/usgstrategic/index.htm GHC-http
//www.highlands.edu/facultystaff/oiepr/planning/g
hcstrategic/index.htm
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What Are The Requirements for IE _at_ GHC?
Strategic Operational Planning - A
Model   BoR-USG-http//www.highlands.edu/facultyst
aff/oiepr/planning/usgstrategic/index.htm GHC-http
//www.highlands.edu/facultystaff/oiepr/planning/g
hcstrategic/index.htm
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What Are The Requirements for IE _at_ GHC?
Strategic Operational Planning - A
Model   BoR-USG-http//www.highlands.edu/facultyst
aff/oiepr/planning/usgstrategic/index.htm GHC-http
//www.highlands.edu/facultystaff/oiepr/planning/g
hcstrategic/index.htm
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What Are The Requirements for IE _at_ GHC?
Strategic Operational Planning - A
Model  BoR-USG-http//www.highlands.edu/facultysta
ff/oiepr/planning/usgstrategic/index.htm GHC-http
//www.highlands.edu/facultystaff/oiepr/planning/gh
cstrategic/index.htm Georgia Highlands College
Goal Assessment Report Form  Unit/Team Verdana
10 bold Reported By Verdana 10 bold   Date
Submitted Verdana 10 bold   Assessment Period
Verdana 10 bold   Related College Goal Verdana
10 Unit/Team Goal Verdana 10 Expected
Outcome Verdana 10   Outcome Assessment
Verdana 10   Performance Targets Primary
Performance Target Verdana 8   Secondary
Performance Target Verdana 8   Summary of Data
Collected (Performance Results) Primary
Performance Target Verdana 8   Secondary
Performance Target Verdana 8   Recommended
Actions Primary Performance Target Verdana
8   Secondary Performance Target Verdana
8    Date Verdana 10   Follow-up on Recommended
Actions Verdana 10  
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What Are The Requirements for IE?
Strategic Operational Planning - A
Model  BoR-USG-http//www.highlands.edu/facultysta
ff/oiepr/planning/usgstrategic/index.htm GHC-http
//www.highlands.edu/facultystaff/oiepr/planning/gh
cstrategic/index.htm BALANCED  

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What Are The Requirements for SACS?
Southern Association for Colleges and Schools,
Commission on Colleges (SACSCOC)

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What Are The Requirements for SACS?
Southern Association for Colleges and Schools,
Commission on Colleges (SACSCOC) Requirements G
HC must submit Academic Program Administrative
and Educational Support Program Assessment
Reports as supporting documentation for
compliance with SACS Core Requirement 2.5 and
Comprehensive Standard 3.3.1.
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What Are The Requirements for SACS?
Southern Association for Colleges and Schools,
Commission on Colleges (SACSCOC) SACS Core
Requirement 2.5 The institution engages in
ongoing, integrated, and institution-wide
research-based planning and evaluation processes
that (1) incorporate a systematic review of
institutional mission, goals, and outcomes (2)
result in continuing improvement in institutional
quality and (3) demonstrate the institution is
effectively accomplishing its mission.
(Institutional Effectiveness)
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What Are The Requirements for SACS?
Southern Association for Colleges and Schools,
Commission on Colleges (SACSCOC) SACS
Comprehensive Standard 3.3.1 The institution
identifies expected outcomes for its educational
programs and its administrative and educational
support services assesses whether it achieves
these outcomes and provides evidence of
improvement based on analysis of those
results.
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What Are The Requirements for SACS?
Southern Association for Colleges and Schools,
Commission on Colleges (SACSCOC) Reports Planni
ng, Budgeting, Assessment Outcomes Evaluation
Reports SACS Documentation
Findings Action Tracking Analysis Annual IE
Report Reports are used to demonstrate that
GHC is effectively accomplishing its
mission
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Operational Process Schedule Winter
Retreat (Set Priorities for Coming Academic Year
Identify Strategies)   Summer Retreat (Refine
Priorities Set/ Finalize Strategy)   October 1
New Year Report Due (Planning
Assessment/Evaluation) -Institutional reporting
out-   February 1 Mid-Year Report
Due (Follow-up Progress) -Institutional
reporting out-  June 1 End-of-Year Report
Due (Annual/Full Year) -Institutional reporting
out-
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Possible Training/Workshop Topics Institutional
Organizational Effectiveness Self-Reflection
Studies Planning Policy Analysis/Formation Ass
essment Evaluation Planning Program Service
Reviews. Process Analysis, Redesign Job Task
Analysis Writing Institutional Effectiveness
Reports Statements Vision, Values, Mission,
Goal, Objective/Outcome, Strategies/Action Plans,
Assessment/Measurement, Implementation, Results,
and Use of Results, Follow-up and Progress
Statements Research, Data Collection and
Analysis, Focus Groups, Studies Etc.

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Useful Links Resources
 http//www.highlands.edu/facultystaff/oiepr/resou
rces/index.htm http//www.highlands.edu/facultyst
aff/oiepr/links/index.htm  INQUIRY/QUESTIONS?   C
OMMENTS/SUGGESTIONS?   NEED FOR PERSONAL/GROUP
TRAINING/WORKSHOPS? WE ARE HERE TO HELP!
Contact oiepr_at_highlands.edu Tel
706-826-5403 Fax [phone] Webpage
http//www.highlands.edu/facultystaff/oiepr/index.
htm Location Floyd Campus, Bldg D, Suite
D-37 Staff Dr. Fitzpatrick U. Anyanwu, Chief IR
Officer Director, Office of Institutional
Effectiveness, Planning Research (OIEPR) Ms.
Tripti Devkota, IR Assessment Systems
Analyst Ms. Judy Bradshaw, Administrative
Secretary to the Director