Curriculum Vitae Workshop

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Curriculum Vitae Workshop

• Sujin Lee, B.S., Pharm.D.
• Assistant Professor, Pharmacy Practice
• South Florida State Hospital
• Email sujin_at_nova.edu
• Office [phone]

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Learning Objectives

• Learn how to create a competitive and
  professional C.V.
• Learn how to construct a letter of intent
• Describe the dos and donts of interviewing

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Why do YOU need a C.V.?

• Application to graduate programs
• Residency, fellowship, post graduate program
• Application for employment
• Application for promotion
• Continuing contract

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• Start
• NOW!

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Resumes versus C.V.s

• Resume French for a summary list of
  accomplishments and experiences
• Curriculum vitae (C.V.) Latin for a short
  account of career experience and qualifications
  that is primarily used in the academic settings

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Resumes versus C.V.s

• Similarities
• Designed to get applicant to an interview
• Marketing oneself
• Differences
• CV
• Top level position, residency, etc.
• More specific Comprehensive history of
  education, career, professional experiences, and
  organizational involvement.

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Resumes versus C.V.s

• Differences
• Resume
• Lower level position
• More general Summary of experiences,
  qualifications and skills
• Ideally, one page in length

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Rules of Writing

• Short, concise phrases are more effective
• Proofreading is ESSENTIAL!!!
• If bullets are used, DO NOT include periods at
  the end of sentences
• Use ACTION verbs
• Accomplished
• Achieved
• Assisted
• Presented
• Published

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Rules to Writing

• Sell your accomplishments, but do not exaggerate
  to the point of misrepresentation
• Provide an accurate and positive picture of what
  you have to offer
• Minimize possible weaknesses

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Weaknesses can be strengths

• Example My weakness is that I take on too
  muchbut this is also a strength since I have
  strong organizational skills and can prioritize
  tasks to complete everything in a timely and
  efficient manner
• Example My weakness is that I am a
  perfectionistbut this is also a strength since
  others can rely on me to complete all assignments
  

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C.V. Format

• Contact Information
• Your name!!!
• Mr., Mrs., Miss., or Ms. not required
• Use Jr. Or III only if you always use this when
  you sign your name
• Home and/or business address
• Do not abbreviate unless absolutely mandatory for
  space restrictions
• If you do abbreviate, stick with official
  abbreviations

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Numbers, numbers, numbers!

• Include home number
• Include cellular phone number (OPTIONAL)
• Work number I would request that discretion be
  used in contacting me at work
• Email address
• If they cant reach youmissed opportunity!?

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C.V. Format

• Job Objective
• Listed as position desired, job objective, or
  employment objective
• Argument to INCLUDE Provides focus sense of
  direction. You know what you want!
• Argument to EXCLUDE Too constricting, may
  change, and missed opportunities
• Instead, express it in the cover letter

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C.V. Format

• Formal Education
• Chronological
• Most current first
• High school education is not necessary
• 2000-04 Doctor of Pharmacy (GPA optional)
• NOVA Southeaster University, College of
  Pharmacy
• Ft. Lauderdale, FL
• Additional Education
• Beyond formal academic settings
• Include as a separate section

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C.V. Format

• Clerkship Experience
• Chronological order, most recent first
• Describe responsibilities/activities of each
  rotation separately and in detail
• Name of preceptor, with their degrees and titles
• Include clerkships to be completed

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C.V. Format

• Example Drug Information 09/00-10/00
• CVS Clinical Services, North Smithfield, RI
• Preceptor Nan Ferris, Pharm. D.
• Responded to drug information inquiries from over
  4100 CVS pharmacies, health care professionals
  and customers at the Clinical Information Center,
  either verbally, in writing, or both
• Researched and analyzed medical information by
  utilizing computerized databases
• Prepared articles to be published in the CVS
  FOCVS newsletter distributed nationwide to all
  CVS pharmacists
• Developed and presented a one-hour
  ACPE-accredited continuing education program to
  CVS pharmacists
• Presented articles at weekly journal club
• Counseled patients referred from the refill
  reminder service

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C.V. Format

• Professional Experience
• Example
• Pharmacy Intern 2000 2002
• Rite Aid, New York, NY
• Supervisor James Smith, RPh
• List responsibilites

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C.V. Format

• Presentations
• Title/topic
• Audience
• Academic (Posters)
• Healthcare staff (Educational In-services)
• Place, event or location
• Date
• Be sure you are able to answer any questions
  regarding the presentation.

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C.V. Format

• Professional Affiliations Demonstrates
  dedication to your career and important for
  networking (Its all about the people you know)
• List full name of organization (Local, state,
  national)
• Positions held
• Dates of active membership
• Display CONTINUED interest after graduation

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C.V. Format

• Publications
• Papers and abstracts
• Posters
• Journal articles (Journal Club)
• Again, be sure that you are familiar enough to
  answer any questions
• Newsletter articles

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C.V. Format

• Research Experience
• Project title
• Description
• Example Chemistry/biology/medical lab
• Example Data collection
• Site/Research supervisor
• Dates
• Funding
• Example NIH, FDA, etc.

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C.V. Format

• Honors and Awards
• Academic recognition
• Rho Chi
• Phi Lambda Sigma
• Deans List
• Academic scholarships
• Special awards
• Leadership award
• Stueys

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C.V. Format

• Licensure/Certifications
• State
• Number
• Expiration dates
• Special Certifications
• BCLS
• ACLS

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C.V. Format

• Computer skills Very important to be
  technologically efficient
• Extracurricular Activities Optional
• Community organizations
• Service groups
• Outside interests
• Well rounded individuals
• Languages Optional

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C.V. Format

• References
• Three references is standard
• Include a variety of sources
• Available upon request
• Have them ready, if needed
• Dont forget to ASK your references
• Give them PLENTY of time
• Provide ALL materials (including C.V., SASE)
• Provide detailed information, if needed
• Thank them for their time

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C.V. Format

• Dont forget!!!
• Name and page number on each page in small font
  at the top or bottom of each page (be consistent)
• Example Sujin Lee, 1 of 6
• DO NOT staplepaperclip
• FONT of 10 to 14 (most common 12)
• Pretty paper but not too busy
• Watch the watermark!!!

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C.V. Format

• See your faculty advisor, faculty members, and
  FSHP website for examples

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NEVER Include

• Title as Curriculum Vitae
• Reason for leaving
• Salary information
• Photographs
• Weaknesses
• Exaggerations
• Extra personal information

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Residency Showcase

• Show and tell of programs
• Informal way to meet preceptors and current
  residents
• Check schedule of events

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Personal Placement System

• ASHP Accredited Residencies
• The Match Pharmacy Practice
• At this time, a general, Pharmacy Practice
  residency is not required for a Specialty
  Residency

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PPS Process

• Register with ASHP and PPS
• Scan PPS to view positions
• Set up interviews
• Beforehand
• On site

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PPS Process

• To specialize, or not
• Is there a specific population of interest?
• Is there a specific service or training program
  of interest?
• Do you have an interest in teaching?

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PPS Process

• Other considerations
• Ability to relocate
• Size of program
• Size of learning facility
• YOUR responsibilities?
• Accreditation?

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PPS Interview On Site

• Mailbox system
• You have an ID number and box
• They have an ID number and box
• Exchange of interview requests

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After the Meeting

• Which programs? How many programs?
• Considerations
• Finances?
• Time?
• Ability to relocate
• Size of program learning facility
• YOUR responsibilities?
• Accreditation?

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After the Meeting

• Take the initiative
• Send in materials EARLY
• Schedule your interviews EARLY
• Think ahead Interviews conducted January
  February

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The Match

• Confirm a programs participation in the Match
• Specialty residencies are NOT part of the Match
• Apply to both the program and the Match
• ASHP registration
• PPS registration
• NMS registration (National Matching Service)

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The Match

• No interview offers are made before the Match ?
  Fair playing field
• Each applicant and program submits a rank order
  list
• The Match places individuals into positions based
  on preferences stated in their rankings
• To match, both parties must rank each other

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The Match

• The Match is a contract, thus, you are
  obligated/committed to the program to which you
  match
• Do not rank any programs in which you do not
  want to participate
• Do not miss the Match date

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The Interview

• Getting started
• Thank you for your time
• Firm handshake
• Eye contact
• Smile ?
• DO NOT INTERRUPT
• EVERYTHING COUNTS!!!
• Be prepared
• Do not go in cold
• Practice, practice, practice!

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Interview Skills

• Goals of the Interviewee
• Communicate information about yourself
• Obtain information about the program or employer
• Determine whether the position is suitable for
  you
• Impress the employersell yourself!

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Answering Questions

• Have CLEARLY DEFINED goals
• When answering questions, be specific (give
  examples of situations that demonstrate your
  skills and strengths)
• Before answering a question, take a minute to put
  your thoughts in order
• Carry a notepad to jot down important
  informationAFTER the interview

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Practice Questions

• What are your three strengths and weaknesses
• Remember, weaknesses can be strengths
• Challenging questions
• Thats a good question, Im glad you asked that
• Seeking clarity
• How do you mean, exactly?

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Practice Questions

• Them
• You dont have enough experience
• You
• I understand how you feel about my lack of
  experience. Others have felt the same at first,
  but they found that my experience in other areas
  makes up or my eagerness to learnor my
  dedication, etc.

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Presentation

• Dress conservatively
• Tattoos
• Earrings (males)
• Nose rings
• Hairstyle
• DO NOT chew gum
• CLEAN clothes and hygiene
• Be on time or early

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Things to AVOID

• Poor personal appearance
• First impressions do matter!
• Inability to express yourself clearly
• Lack of enthusiasm
• Overemphasis on money
• Making excusesappearing fake
• Lack of maturity

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Things to AVOID

• Inability to take criticism
• Everything provides a growing experience
• Areas of improvement
• Lack of knowledgebe prepared to answer any
  questions regarding items in your C.V.
• Unprofessional behavior
• Badmouthing employer, peers, professors, etc.

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Things to AVOID

• Conversation regarding
• Age
• Race/ethnicity
• Religion
• Marital status
• Children status
• Sexual preference
• ETC!!!

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Things to AVOID

• Distracting, non-verbal behavior
• Fidgeting of hands feet or playing with hair
• Clicking your pen
• Jiggling of change or keys in pockets
• Crossing arms
• Chewing gum
• Ringing of cellular phone

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Wrapping up the Interview

• Thank them for their time
• Confirm follow up method
• Email
• Letter
• Phone call

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After the Interview

• Promptly send a thank you note
• Thanking the interviewer for the opportunity
• Reemphasize your interest in the position
• Electronic email is an option
• Snail mail may be more formal
• Take thank you cards with you to Midyear

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Thank You Letters

• Reflect courtesy and good manners
• Write and send promptly
• LEGIBLE
• Brief and to the point
• Paragraph 1 Thank interviewer for taking the
  time to talk with you about your qualifications
  and the opportunity to learn more about the job
  and their company.

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Thank You Letters

• Paragraph 2
• Express how our enthusiasm for the position has
  strengthened as a result of the interview.
  Re-emphasize how your specific qualifications,
  strengths, and experience directly relate to the
  available position and how you can contribute to
  the employers operations.

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Thank You Letters

• Paragraph 3
• Again, express your gratitude for the opportunity
  to interview. Reiterate your interest in the
  position. Offer to provide any additional
  information that my be helpful to the employer as
  they make their decision regarding the filling of
  the position. End the letter by saying that you
  look forward to talking with/hearing from the
  employer again.

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Cover Letter

• Formal letter format
• Paragraph 1
• Thank you
• Express interest in position
• Inform receiver that you are sending C.V. and/or
  application

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Cover Letter

• Paragraph 2
• Where you received you degree
• Educational experience
• Work experience
• Professional activities
• Qualities you gained from above experiences and
  that make you a fabulous candidate

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Cover Letter

• Paragraph 3
• Your strengths
• What you have to offer the institution
• Paragraph 4
• Express appreciation for interview
• Offer receiver a chance to contact you
• Enclosure If you are sending C.V. and/or
  application materials

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Letter of Intent

• First paragraph
• State reason for communication
• I am writing to express my interest in your
  program. I enjoyed learning about the position
  at the recent meeting.
• Second paragraph
• What attracts you to the program?
• What can YOU offer them?

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Letter of Intent

• Third paragraph
• Closing statement
• I look forward to discussing my qualifications
  and interests with you at greater length. I have
  enclosed my curriculum vitae. Please contact me
  if I can provide any additional information.
  Thank you for your time and consideration.

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What if I do not Match

• There are still opportunities available!
• Not every individual and program matches
• Check with ASHP and NMS
• Non-ASHP Accredited programs
• New/young programs
• Late programs
• Its all about who you know

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Last Reminders

• Keep a portfolio during your fourth year advanced
  experientials
• Review your C.V. periodically
• Do not procrastinateyou will forget SOMETHING!!!
• Barnes Noble Grab a cup of coffee and some
  books ? and practice, practice, practice!
• Sample C.V.s, Letters of intent, Cover letters,
  etc. are available for your perusal! Just ask!

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Questions?

• For specific questions, i.e. pertaining to your
  own C.V., please contact me
• Email sujin_at_nova.edu
• Office 954-262-1372