Councils approach to procuring Goods

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Councils approachto procuring Goods
Services(Works?)5th November 2007
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Solihull where well-being, pride quality of
life is enjoyed by all
To be treated as an individual
A brighter future for our children and young
people
To achieve our vision, what will our customers
look for?
Good Value Services
Closing gap of inequality
(A sustainable) Improved quality of life
Optimised delivery costs
To finance our vision what must we do?
Targeted spend and investment
Maximised income and funding
Exploited fixed assets
Developing our brand Open Honest Approachable
and keeping our promises
Ensuring responsive and reliable service
To satisfy our customers which business process
must we excel at?
Enabling choice and differentiation
Developing co-producing communities
Providing customer access and information
Commissioning service provision
Providing leadership (creating legitimacy and
support)
Ability to align resources to our outcomes
To achieve our vision how must SMBC learn,
develop and improve?
Understanding of the effects of our changing
customer base on the commissioning and provision
of services
Customer and Ownership culture
Exploited new technology (to provide accurate
information and reduce costs)
Staff committed to our new way of working
Competent Manager and Member Leadership
SMBC 2007/8 v.5
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(No Transcript)
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How does it work at the moment?

• Rules for Contracts ( Schools)
• EU Public Procurement Directives
• Corporate Procurement Service (CPS) plan their
  activities starting with high spend areas first
• CPS have concentrated on cashable, collectable
  savings
• Moved from adversarial short term contract
  letting to longer term contracts with a
  partnering ethos
• Advise the remainder of the Council on good
  practice

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Procure to Pay Cycle
Buyer
Payment Processing with fax and email remittances
Electronic Requisition
Invoice received as paper or file and matched to
PO either automatically or manually.
Ordering
Payment
Electronic Approval
Supplier
Purchase Orders autocreated and emailed to
supplier
Goods Delivered and receipted on line
Supplier
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Savings summary from 05\06 to 07\08
Cashable, non collectable and efficiencies
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Corporate Procurement Service structure
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Desired Behaviours
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Who are we achieving it for?

• Corporate Priorities
• 1FL better access to better services for all
  our citizens
• Building schools for the future (BSF) 4 new
  secondary schools in wards that statistically
  have some of the highest levels of deprivation
  in the country. 1 now out of special measures and
  at least 2 with almost 50 truancy rates
• Strategic Environmental Services (SES) contract.
  Ability to have an impact on every home in the
  Borough.
• The same for less - but - improved procurement
  inevitably leads to streamlined services with
  better delivery from our contractors direct to
  our citizens

We can have a direct impact on all of Solihulls
citizens
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Commissioning
Investment controls/ prioritise
Customer segmentation
Contract mgt Corporate alignment
Service levels
Commissioning
Engagement/ customer stnds
Income generation/CICA
Access channels
Procure 2 pay
Pjct Mgt, Ops planning, case mgt