Kein Folientitel

1
Formation SAP Materials Management
2
Overview of Materials Management
3
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

4
MM Overview
MRP
External procurement Purchasing
Internal procurement Production
Invoice verification
MaterialBatchesVendorG/L accountsCustomerStor
age bins...
Goods receipt
Warehouse management
Invoice verification
Inventory management
Goods Issue
Transfer posting
Internal and external financial accounting
Sales
5
Entire Process
6
Environment Procurement
7
Organisational Units Materials Management
Client
Company (group)
Purchasing organization
Sales organization
Company code
Domaines de Valorisation
Sales group
Purchasing group
Plants (1à n)
Stocks (0 à n)
8
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

9
Material Master Record
General data
Material numberDescriptionUnits of
measureTechnical data
Plant-specific data
Valuation
Warehouse mgmt. data
Sales-specific data
MRP typePlanned delivery timePurchasing
groupBatch indicator
Valuation price Valuation procedureValuation
quantity
Unit of measurePalletizationaa instructions
Delivering plant Sales texts
Storage location- specific data
Forecast data
Consumption data
Storage time Stock fields
10
Views on a Material Master Record
11
Material Type and Industry Sector
12
Material Data the Basic Data View
Material group
Product hierarchy
EAN/UPC
Basic data
13
Material Data the Purchasing View
Organisational levels
Order unit
Plant
Purchasing group
Purchasing data
Material group
MM/PP status
Material description
Base unit of measure
14
Material Data the Purchasing View contd.
Purchasing data
Variable order unit
Critical part
Batch management
Purchasing value - key
Goods receipt processing time
15
Material Data the Material Requirements Planning
View
Plant
Storage Location
Organisational levels
Material description
Repetitive manufacturing
Base unit of measure
Material requirements planning data
Planning cycle
Procurement type
MM/PP status
Special procurement
Strategy group
16
Material Data the MRP View contd.
MRP type
Version indicator
MRP controller
Reference plant for consumption
Material requirements planning data
Scheduling margin key
MRP lot size
MRP indicator
Reorder point and replenishment quantity
Reference material
17
Material Data the Forecasting View
Organizational levels
Automatic resetting of the forecast model
Plant Forecast profile
Forecasting data
Period indicator
Material description
base unit of measure
Forecast model / Model selection
18
Forecast Models
19
Model Selection
Manual Model Selection
Automatic Model Selection
Manual Model Selection with Additional System
Check
20
Material Data the Accounting View
21
Material Data the Storage View
22
Fonctions de gestion

• La fonction valeurs par défaut propose les
  niveaux dorganisation et les vues les plus
  fréquemment utilisés. Ces valeurs sont
  spécifiques à lutilisateur et peuvent être
  modifiées.
• La fonction articles modèle (copy from)
  facilite la saisie des données
• Des méthodes de gestion prédéfinie peuvent être
  précisées par lintroduction dune clé de
  profil ( profil MRP , profil de prévision)
• Lors de la modification dun profil, les articles
  concernés sont tous modifiés.
• Lors de toute modification, un document est créé
  (change log) . Il reprend la date de modif., le
  nom de lutilisateur, ainsi que les valeurs
  antérieures et postérieures à la modification.
• La classification permet de décrire des objets
  suivant des caractéristiques auxquelles on
  affecte des valeurs,ou des intervalles de
  valeurs. Ce système permet de retrouver aisément
  des objets très particuliers.

23
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

24
Vendor Master Record
General data Account numberDescriptionAddress
Purch. order currencyIncoterms Purchasing data
Accounting data Control accountTerms of
paymentBank details
Bus. volumes 1994
Bus. volumes 1995
Transaction figures
25
Roles of a Vendor
Bank
Purch.
Purchase order
Order Recipient
Payee
Payment
Vendor
Invoicing Party
Material
Invoice
Purc. order
?
Goods Supplier
Goods receipt
Invoice verification
26
Account Group

• Chaque fiche fournisseur est gérée dans un groupe
  de compte
• Le groupe de compte définit les fonctions de
  contrôle nécessaires à la gestion des
  enregistrements fournisseurs (vues à afficher)
• Le groupe de compte détermine lattribution des
  numéros, et si ces numéros sont attribués en
  interne ou en externe.
• Le groupe de compte définit les fonctions
  partenaires associéés.
• Un code permet de définir des fournisseurs
  occasionnels (pas de fiche fournisseur
  particulière) affectation au groupe CPD (conto
  pro diverse).

27
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

28
Overview MRP Procedures
29
Backward Scheduling with External Procurement
1
2
Processing time for purchasing
Planned delivery time
GR processing time
Opening period
Opening date
Release date
MRP date
30
Forward Scheduling in External Procurement
1
2
Purchasing department processing time
Planned delivery time
Goods receipt processing time
Today
Delivery date
MRP date
31
Things to think about when Carrying out the
Planning Run

• Single-Item or Total Planning
• Planning Run Type
• Creation indicator for Purchase Requisitions
• Creation indicator for MRP lists

32
Requirements Planning
33
Structure of the MRP List
34
Current Requirements/ Stocks List
35
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

36
Organisational Entities in Purchasing
Purchasing group 1
Purchasing group 2
Plant Company Code
Purchasing organisation 1
Purchasing organisation
Plant 2
Plant 3
Plant 10
Plant 1
37
Data Flow
Text____________________________________
Material
Material
Vendor
Text
Purch. info record
Requisition
Source list
Outline agreement
Quota arrangement
Purch. order
RFQ
?
38
Procurement Process
Purchasing Requisition for goods or services
Purchase Order
Goods Receipt
Invoice
Plan and value
39
Purchasing Documents
40
Purchasing Information Records
Vendor A
Info Record
Stock Material M1
Info Record
Consumable Material M2
Info Record
Service S1

Vendor B
Info Record
Info Record
41
Purchasing Info Record Data
General dataVendor dataOrigin dataOrder unit
Texts
Control dataDelivery timeMinimum
quantityTolerances
Prices and conditions Gross price DiscountFreig
ht
Price historyOrdering statisticsChange history
42
Source List
Maintenance from outline agreement
Maintenance from purchasing info record
Automatic generation
Manual maintenance
Default source of supply in requisition via
source determinationCheck in purchase order
requisition for admissibility
43
How to Determine the Source?
44
Outline Agreements
Contract
Release order
Quantity contractValue contract
Scheduling agreement
Delivery schedule _____________________
45
Structure of an Outline Agreement
Outline agreement
Header Vendor Conditions Texts Messages
Conditions
Statistics
Account assignment
Items
General statistics
Release orderdocumentation
Additional data
Changes
46
How to Create a Purchase Requisition
47
Processing Purchase Requisitions
Create purchase requisition
MRP
Directly
Purchase requisition
Determine source of supply
Info Records
Release
Allocate and process
Release order
48
Process Overview Creating Purchase Requisition
49
Item Category in the Purchase Requisition in
the Purchase Order
50
La catégorie du poste détermine

• le type dapprovisionnement pour le poste en
  question
• si le poste requière un numéro darticle
• si le poste requière une assignation à un compte
• sile poste doit être placé en stock
• si une réception de marchandise est attendue
• si la réception dune facture est attendue
• Il existe des types de poste réservés à
• - lapprovisionnement pour stock en consignation
• - la gestion des livraisons directes
• - la commande de sous-traitance.

51
Account categories
Asset
Sales order
Production order
Cost center
Project
All auxiliary account assignments
Unknown account assignment
52
Account Assignment

Stock material
with materialmaster record
Accountassignment
With accountcategory
Automatic accountassignmentData frommaterial
master record

Stock account
53
Structure of an RFQ
Request for quotation (RFQ)
Header Messages Vendor Header
Quotation Texts deadline
Items
54
Process Overview Creating an RFQ
55
Processing Quotations
Steel 2 tPrice
160/t 220/t 250/t 263/t
Quotation 1
Quotation 2
Quotation 3
Mean value quotation
Vendor C, B - Rejection-Thank you for
your offer. Unfortunately, we cannot place
an order at this time .....
56
Structure of a Purchase Orders
57
Process Overview Creating a Purchase Order
Complete initial screen
1
2
Enter item data
3
Maintain account assignment if required
Check/maintain pricing conditions
4
Save
F11
58
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

59
Goods Movement Documents
Warehouse
Material
Goods Movement
Material document
Accounting document
60
Movement Type
purchase order
goods receipt
different movement types
goods issue for a cost center
61
Displaying a Stock Overview for a Material
62
Effects of a Goods Receipt Posting
Stock quantity Consumption statistics ... Point
of consumption Cost center Order ... Purchasi
ng data Order Item Purchase order
history ... Warehouse management Transfer
requirement
Material document Accounting document G/L
accounts Stock account Consumption
account ... Goods receipt slip R/Mail to
orderer Quality management Inspection lot
Goods Receipt
63
Goods Receipt Reversal and Return Delivery
Return delivery
Reversal
Reason for movement
Reason for movement
(Optional entry)
(Mandatory entry)
(e.g. wrong storage location)
(e.g. material damaged)
With return delivery slip
Without return delivery slip
The return delivery slip is sent to the vendor
with the material which is being sent back.
64
Goods Issue
From warehouse
Goods Issue
From consignment stores
Consumption
Issue
Sampling
Cost Center
Asset
Scrapping
Sales
Order
65
Effects of a Goods Issue
Stock quantity Consumption statistics ... Point
of consumption Cost center Order ... Warehou
se management Transfer order Quality
management Inspection lot
Material document Accounting document G/L
accounts Stock account Consumption
account ... Reservation Order
Goods issue
66
Entering a Goods Issue
Single entry Collective entry
Without reference
To reservation To order To BOM
With reference
67
Stock Transfer/Transfer Posting
Stock Transfer
Storage location 0002
Storage location 0001
physical movement
Transfer Posting
Unrestricted use
in quality inspection
"logical" movement
68
Stock Types
69
Analyses
Inventory controlling
Analyses
Inventory Plant/Storage Location
Movements
Material Inventory
Material Document Accounting Material Document Can
celled Material Document Reason for
movement Material documents accounting date
Stock overview Current requirements and stock
list Plant availability minimum storage time
Warehouse Stocks Vendor Consignment and customer
credit stocks
70
Subcontracting Overview
71
Third Party Processing
Invoice
Billing document
4
5
Own Company
Sales order
Purch. order
1
2
Customer
A
3
A
A
Delivery
Vendor
72
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

73
Invoice Verification Environment
74
Posting an Invoice
Invoice For purchaseorder
Document no. 51000123 Vendor 100 - GR/IR 100
75
Account Movements
Purchase Order 50 Pieces _at_ 1 / piece Goods
Receipt for this Purchase Order 50
pieces Invoice 50
Goods Receipt
Invoice
Inventory Account Goods Receipt/Invoice
Receipt Vendor
100 100 -
100 100 -
76
Information in an invoice
77
Creating a Material Document
Invoice
Create
document 51000123 Vendor 100 - GR/IR 100
Change
Post
Purchase Order History - Goods Receipt -
Invoices - Pre entered invoices
Beleg Vendor 100 - GR/IR 100
GR/IR account
Vendor account
78
Material Valuation Levels
79
Material Valuation Procedure
80
Postings at Standard Price
Stock account
GR/IR clearing account
(2) 200,00
(2) 240,00
240,00 (3)
Exp./revenue price difference
Vendor General Ledger
(2) 40,00
20,00 (3)
220,00 (3)
( 1 ) Initial situation 100 200.00 2.00 2.00 (
2 ) GR for purch. order 100 _at_
2.40 200 400.00 2.00 2.20 ( 3 ) IR for purch.
order 100 _at_ 2.20 200 400.00 2.00 2.10
81
Postings at Moving Average Price
Stock Account
GR / IR Clearing Account
(2) 240,00 (4) 240,00
20,00 (3) 550,00 (5) 10,00
(6)
(3) 240,00 (6) 240,00
240,00 (2) 240,00 (4)
Raw Material Consumption
(5) 550,00
Exp./revenue Price Difference
Vendor / General Ledger
10,00 (6)
220,00 (3) 220,00 (6)
Event
Stock
Total Value
Moving Av. Price
(1) Initial Situation 100 200,00
2.00 (2) GR for purchase order
100_at_2.40 200 440,00 2,20 (3) IR for purchase
order 100_at_2.20 200 420,00 2,10 (4) GR for
purchase order 100_at_2.40 300 660,00 2,20 (5)
Goods Issue 250_at_2,20 50 110,00 2,20 (6)
IR for purchase order 100_at_2,20
50 100,00 2,00
82
SUMMARY

• Overview of Materials Management
• Material Master/ Material Master Record
• Vendor Master
• MRP Procedures
• Procurement
• Inventory Management
• Invoice Verification
• Valuation

83
Material Price Changes
Material valuation"old"
Material valuation " new "
Price 4.00 Total stock 10 St. Total
value 40.00
Price 4.50 Total stock 10 St. Total
value 45.00
Price- change
Material price change gt revaluation document
Stock account 5.00
Exp./revenue revaluation 5.00
84
Split Valuation
85
Split Valuation Structure
86
Split Valuation
Material stock 100pieces
China
Stock per storage location
Origin
Storage Location
Japan
Korea
20
10
10
0
SL01
10
0
20
SL01
30
SL01
50
20
15
15
100
40
25
35
Stock percountry of origin
100