Inmate%20Tracking%20System

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(No Transcript)
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Inmate Tracking System Project
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Inmate Tracking System Background
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INTEGRATED JUSTICE SYSTEM STRATEGIC GOAL

• The strategic goal of the IJS Programme is to
  achieve the objective to Integrate and Automate
  the Justice System.
• Achieving this goal will contribute to the
  greater efficiency in the management of cases,
  persons and exhibits, in conjunction with the
  measures instituted by the various role-players
  insofar as attaining
• Shorter case cycle times
• A greater throughput of cases through the system
• Fewer withdrawals of cases
• No lost case files
• Fewer postponements of cases
• Reduced awaiting trial prisoner population
• Greater conviction of the guilty
• A better prioritisation of cases involving young
  offenders, sexual offences, and priority crimes
• A contribution towards the eradication of
  corruption.
• Improvement of Crime Intelligence.

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INTEGRATED JUSTICE SYSTEM STAKEHOLDERS
Stakeholders of this programme are the
following Crime Prevention Security (CPS)
Cluster Director-Generals Development
Committee Integrated Justice System
Board Department of Correctional
Services Department of Justice and
Constitutional Development Department of Safety
and Security Department of Social Development
and National Prosecuting Authority.
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INTEGRATED JUSTICE SYSTEM BUSINESS REQUIREMENT
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INMATE TRACKING SYSTEM STRATEGIC OBJECTIVES

• Supportive towards decreasing the detention cycle
  time of detainees. (cost operational benefits).
• Optimise the management of facilities and
  population.
• Improves the accuracy of facility management
  information.
• Assist towards security within the detention
  facilities.
• Support operational processes Admissions,
  Releases, Roll Calls, Bail, Visitations.
• In line with strategic goals of the Integrated
  Justice System.

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INMATE TRACKING SYSTEM THE TOTAL INTEGRATED
SOLUTION
THE TOTAL INTEGRATED SOLUTION
Awaiting Trial Detainee Module
Sentenced Inmate Module
The Future Concept
The Focus of the Project
Inmate Tracking System
Links with Major Police Stations Secure Care
Units
NPIS CPS CRIM AFIS AR
Other Systems in the Process Cycle
The Future Concept
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INMATE TRACKING SYSTEM BENEFICIARIES

• Department of Correctional Services
• Provide capabilities for tracking, placing,
  locating of detainees.
• Manage individual detainees not population
  numbers.
• Allow for verification of identity through
  biometric fingerprint photo image capabilities.
• Provide more efficient access to detainees by
  officials within sections.
• Enhance daily operations e.g. roll calls, daily
  lockups, cell register, added secure environment.
• South African Police Service
• Enhance presentation of detainee for
  transportation to court.
• Assist towards investigations.
• Department of Justice and Constitutional
  Development
• Supportive towards minimising court delays
  detention cycle time.
• Department of Social Development
• Allow greater access to detainees for social work
  activities.
• Community
• Improve community interaction. e.g. bail
  payments, visitations, etc.

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INMATE TRACKING SYSTEM CORRECTIONAL SERVICES
REQUIREMENT

• Requirement for an Inmate Tracking System
• Durban Medium A Correctional Centre population
  average 6,500 detainees.
• Johannesburg Medium A Correctional Centre
  population average 8,000 detainees.
• Problem overcrowding.
• Detainees must be physically identified when -
• Admitted (nationally approximately 23,000
  monthly).
• Released (nationally approximately 22,000
  monthly).
• Monthly Roll Call (Can take up to 5 days to
  complete).
• Visitations (nationally Over 23,000 visits per
  day).
• Bail is paid (nationally approximately 5,000
  payments per month).

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INMATE TRACKING SYSTEM CORRECTIONAL SERVICES
REQUIREMENT

• Problem Daily, upto 500 detainees scheduled for
  court appearances at Johannesburg Durban Medium
  A Correctional Centres per day, 30 to 40 CANNOT
  be found for court OR are erroneously identified
  during presenting.

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Inmate Tracking System Solution
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INMATE TRACKING SYSTEM PROJECT CHARTER STATEMENT
The Inmate Tracking System with its interfaces
is designed to incorporate an automated solution,
to track the movement of each detainee within the
holding facility, also replacing the manual
fingerprint verification procedure within the
processes of Admissions, Releases, Roll Calls,
Visitations, Bail Payments, Incarceration, and
Rehabilitation.
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INMATE TRACKING SYSTEM SOLUTION
A R
ITS
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INMATE TRACKING SYSTEM COMPONENTS

• Five Basic Components
• Personal Tracking Device (PTD) radio frequency
  (RF) transmitter tag.
• Transceiver Unit (TU) radio frequency (RF)
  receiver.
• Personal Digital Assistant (PDA).
• Tracking and Application software.
• Computer platform interface to existing
  facility management system (Admission, Detention,
  Release System).

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INMATE TRACKING SYSTEM PERSONAL TRACKING DEVICE
(PTD)

• Comprises of four primary components
• Active radio frequency (RF) tag
• Tamper resistant bracelet housing
• Unique identification device
• Battery (5 year lifespan)

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INMATE TRACKING SYSTEM TRANSCEIVER UNIT (TU)

• Grid of Transceivers radio frequency area
  covers entire holding facility.
• Individual transceiver radio frequency reception
  fields overlap.
• Each radio frequency transmission includes
• Identification Number
• Tamper status
• Battery status.

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The detainee moves through the facility with the
PTD attached, transmitting a radio frequency
signal, which is picked up by a number of RTLS
transceiver units, effectively tracking placing
the movement within the facility, depicted as a
2D text-based or a 3D graphic output.
RTLS
RTLS
RTLS
RTLS
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INMATE TRACKING SYSTEM PERSONAL DIGITAL ASSISTANT
(PDA)

• Each section allocated a Personal Digital
  Assistant which is connected to system network
  through Wireless network.
• Personal Digital Assistant contains
• Detainee personal data (registration number,
  name, photo image).
• Location detail (position, instructions, alarms).
• Unique radio frequency asset tag number.
• Identification reader verify detainee
  identification.
• Battery status.
• Allows wardens within the sections to interact
  with the system.

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INMATE TRACKING SYSTEM TRACKING APPLICATION
SOFTWARE

• 2-Dimension (2D) 3-Dimension (3D) displays of
  facility.
• Continuous, simultaneous tracking placing of
  all detainees - within a 3 Meter radius.
• Provides detainee identity verification
  capabilities.
• Tamper alarm monitoring.
• Presence / Absence alarm monitoring.
• Go / No-Go area alarm monitoring.
• Roll call (lockup) functionality.
• Audit / history trails
• Unauthorized Personal Tracking Device detection.

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Inmate Tracking System Project Implementation
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INMATE TRACKING SYSTEM PROJECT APPROACH

• System is 1st in the World within incarceration
  environment technology mainly untested!
• Decision to publish a Request for Proposal for
  procurement of a pilot solution for 2 x
  Correctional Centres.
• Solution Provider to implement handover to
  department for evaluation.
• Department to undertake evaluation of pilot in
  terms of strategic business aspects including
  economic feasibility, functionality, security.
• Executive to decide on further rollout.
• Inmate Tracking System to continue as an
  operational system within pilot sites.

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INMATE TRACKING SYSTEM PROJECT MILESTONES

• The Inmate Tracking System Pilot Project launched
  16th May 2001.
• Request for Proposal published October 2001.
• Request for Proposal responses evaluated March
  2002.
• Contract awarded February 2003 to the Exponant
  Consortium.
• Tripartite Contract signed July 2003 (DCS, SITA,
  Exponant).
• Durban Medium A Correctional Centre Handover 5
  November 2004.
• Johannesburg Medium A Correctional Centre
  Handover Scheduled 2nd September 2005.

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INMATE TRACKING SYSTEM ISSUES EXPERIENCED

• SITA involvement in Request for Proposal approval
  contract awarding protracted.
• Technical solution was problematic and the
  resolving thereof was time consuming unique
  environment!
• Human involvement in Durban was undependable -
  commitment resistance towards acceptance of new
  working procedures! still not fully functional.
• Shortages of supplied equipment experienced due
  to inadequate stock control in Durban
  re-procurement process lengthy.
• Financial implication of implementation
  operation change to local manufacture of all
  components in progress.
• Negative inaccurate media reporting experienced.

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INMATE TRACKING SYSTEM BENEFITS REALISED

• Identity verification functionality utilised and
  benefits realized. e.g. Detainee prevented from
  presenting himself to be released on bail
  payment, which was resolved through utilizing the
  system.
• Security advantages already provides degree of
  security to officials and detainees through
  monitoring identity verification capabilities.
• Facility management capabilities juvenile
  control functionality, court categories, cell
  balancing, overcrowding monitoring.
• Cost benefit strategic objectives should
  realise gains.
• Number of additional functionalities have been
  identified. e.g. cashless environment, and
  visitations, bail, investigations process
  enhancements.
• Officials have noted the value to the broader
  correctional environment which has become
  apparent, requires suggested policy changes.
• Personal achievement development of officials
  within Johannesburg accomplished functionality
  implemented within 2 months!

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Inmate Tracking System Financial Implications
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• Total Budget Expenditure Current R
  26,701,471.24
• Total Project Expenditure Current R
  1,853,468.14
• Total Additional Expenditure Current R
  5,799,998.00
• Total Credit Received Current R
  1,396,762.91
• TOTAL R 32,958,174.47
• Total Budget Payable Current R 1,841,967.32
• Total Additional Payable (2005/2006) R
  1,861,350.00

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  2005/2006 2006/2007 2007/2008 2008/2009 2009/2010
Implementation Costs R 21,341,421.00 R 37,080,022.05 R 43,641,817.25 R 38,726,836.80 R 45,923,167.50
Operational Costs R 5,793,776.00 R 10,479,827.93 R 17,490,374.44 R 24,701,491.92 R 32,105,356.15
TOTAL Costs R 27,135,197.00 R 47,559,849.98 R 61,132,191.69 R 63,428,328.72 R 78,028,523.65
           
Capital Cost Per ATD per day R 0.90 R 1.60 R 2.00 R 2.20 R 2.56
Operating Cost Per ATD per day R 1.18 R 1.46 R 1.74 R 2.09 R 2.34
Total Cost per ATD per day R 2.08 R 3.06 R 3.74 R 4.30 R 4.90
Notes
1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to 2010. 1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to 2010. 1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to 2010. 1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to 2010. 1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to 2010. 1. Implementation Costs refer to the cost of implementing the Inmate Tracking System into identified Correctional Centres implemented through to 2010.
2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc. 2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc. 2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc. 2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc. 2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc. 2. Operational Costs refer all costs pertaining to the ongoing operation of each installation and includes maintenance, license fees, consumables, etc.
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3. Costs include annual escalation (8 per annum).
4. Above costs include imported components. All imported costs are based on exchange rate of 1 R10.
5. All imported content will be locally manufactured. Costs based on current imported content - total envisaged saving of average 30 from 2005/2006.
6. Capital Operating costs are estimated.
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INMATE TRACKING SYSTEM WAY FORWARD

• The Commissioner has approved the evaluation of
  the pilot system.
• An evaluation team has been appointed.
• The Evaluation Team will become operative from
  October 2005 and would provide an Evaluation
  Report focusing on aspects including economic
  feasibility, functionality, security. This
  report would be critical in determining whether
  further rollout will occur and the extent
  thereto.
• The DCS would like to extend an invitation to the
  Portfolio Committee to see the Inmate Tracking
  System in operation at Johannesburg Medium A
  Correctional Centre.

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Thank You
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Thank you Together we can
Building a caring correctional system that trully
belongs to all