Ruth L' Kirschstein National Research Service Awards

1
Ruth L. Kirschstein National Research Service
Awards

• Marcia L. Hahn
• Acting Director, Division of Grants Policy
• OPERA, OER, NIH
• [phone]
• (hahnm_at_mail.nih.gov)

2
Overview

• Purpose of NRSA To help ensure that a diverse
  pool of highly trained scientists are available
  in adequate numbers in the appropriate research
  areas to assume leadership roles related to the
  Nations biomedical, behavioral and clinical
  research agenda.

3
NIH Research Training and Career Development
Timetable
Approx. Stage of Research Training and
Development
Mechanism of Support

Predoctoral Institutional Training Grant (T32)
GRADUATE/ MEDICAL STUDENT
Predoctoral Individual NRSA (F31) Predoctoral
Individual MD/PhD NRSA (F30)
Postdoctoral Institutional Training Grant (T32)
Postdoctoral Individual NRSA (F32)
POST DOCTORAL
Mentored Research Scientist Development Award
(K01) Mentored Clinical Scientist Development
Award (K08) Mentored Patient-Oriented RCDA
(K23) Mentored Quantitative RCDA (K25)
EARLY
Small Grant (R03)
CAREER
Independent Scientist Award (K02)
MIDDLE
Research Project Grant (R01)
Midcareer Investigator Award in
Patient-Oriented Research (K24)
Exploratory/Development Grant (R21)
SENIOR
Senior Scientist Award (K05)
4
NIH Institutes Centers
5
FY 2005 AppropriationTotal NIH Budget
Authority28.594 Billion
6
History/Timeline Policy Highlights

• Early 1970s showed end of growth of training
  budget, culminating with the 1973 decision by the
  Administration to abolish
• 1974 Passage of National Research Service Award
  Actreauthorized training grant programs, support
  restored. 4-year phase in/out period of old
  new training programs. Predoc stipend 3,900
• 1980 Stipend Inc--Predoc 5,040 (29
  increase)

7
Timeline (cont.)

• 1981 Omnibus Reconciliation Act 1) increased
  emphasis on training of physicians 2) abolished
  payback for prebaccalaureate trainees 3) amended
  payback requirements by establishing 12-month
  legislative allowance eliminating alternate
  service as an option.
• 1983 Stipend Inc. Predoc 5,292 (5)
• 1985 Stipend Inc. Predoc 6,552 (24)
• 1986 1) Announced Minority Recruitment
  Guidelines for Ts. 2) Tax laws changed impacting
  taxability of stipends
• 1989 1) Stipend Increase Predoc 8,500 2)
  Federal Debt Delinquency Assurance Added.
  Individual Trainees Fellows certify

8
Timeline (cont.)

• 1990 Announced Requirement for Responsible
  Conduct of Research
• 1991 Stipend Inc Predoc 8,800 (4)
• 1992 NIH announces availability of short-term
  positions on T32s
• 1993 NIH Revitalization Act of 1993 further
  modified payback requirements 1) abolished
  payback for predoctoral trainees appointed after
  June 10, 1993 2) allowed 2nd year of postdoc
  NRSA support to payback 1st year of NRSA Postdoc
  3) no obligation for 3rd year.

9
Timeline (cont.)

• 1994 Stipend Inc. Predoc 10,008 (14).
  Modified Leave Policy.
• 1996 1) NIH implements new tuition
  reimbursement policy for competing Ts100 for
  first 2,000, 60 of that over 2,000.
• 2) NIH receives deviation for 8 FA
  (a.k.a.indirect) costs for Ts.
• 3) NIH announces modified guidelines for
  citizenship on Fsis now time of award, not
  application.

10
Timeline (cont.)

• 1997 1) Stipend Inc Predoc 11,496 (15).
• 2) Increased Institutional Allowance for Fs.
  
• 3) Revised NRSA Guidelines published.
• 1998 1) Stipend Inc Predoc 11,748 (2)
• 2) NRSA Guidelines incorporated into NIH Grants
  Policy Statement
• 1999 25 Stipend Inc. Predoc 14,688

11
Timeline (cont.)

• FY2000
• 1) Stipend Inc Predoc 15,060
• 2) Family Health Insurance now allowable
• 3) Predoc FsInst. Allow. increased from 2,000
  to 2,500
• 4) Predoc Ts--Per Trainee Training Related
  Expenses increased from 1,500 to 2,000
• 5) Change in Per Trainee Tuition Formula for both
  Fs Ts Now 100 of the first 3,000 60 of
  costs gt3,000.
• Changes effective for all FY00 awards-competing
  non-competing

12
Timeline (cont.)

• FY2001
• 1) Cost-of-Living Increase for pre and postdoc
  Stipends. Predoc 16,500
• 2) 1,000 Increase in Postdoc Institutional
  Allowance (to 5,000)
• 3) 1,000 Increase in Postdoc Trainee Related
  Expenses (to 3,500/trainee)

13
Timeline (cont.)

• FY2002
• 1) Name Change
• 2) Stipend Increase for all levels
• Predoc 18,156, Postdoc begins _at_ 31,092
• 3) Increase in Fellowship Institutional
  Allowance
• Predoc 2,750, Postdoc 5,500
• 4) Increase in Ts Trainee Related Expenses
• Predoc 2,200/trainee , Postdoc
  3,850/trainee
• 5) New race/ethnicity reporting requirements
  implemented2 tiered reporting system

14
Timeline (cont.)

• FY2002 (continued)
• 6) Part-time training implementedin cases of
  disability or pressing family need
• 7) New lexicon for Field of Training (FOT)
• 8) Changes in review of Minority Recruitment
  Requirement (now partially a component within the
  priority score)
• 9) Revised 2271 published Spring 2002
• 10) Revised NIH-wide T32 Program Announcement
  published 5/16/2002

15
Timeline (cont.)

• FY2003
• 1) Revised Fellowship Instructions Forms
  (416-1 416-9) published October 2002
  (PDF-fillable)
• 2) Revised Termination Notice, Activation Notice
  Payback Agreement published October 2002
  (PDF-fillable)
• 3) Stipend Increase--10 for Predoc entry
  level Postdoc (0 1). 4 increase for other
  Postdoc levels. Predoc 19,968
• 4) Revised NIH-wide F32 Program Announcement
  published 2/6/2003 (PA-03-067)

16
Timeline (cont.)

• FY2004
• 1) Stipend Increase, 4 for Predoc entry level
  Postdoc (0 1). lt 2 increase for other Postdoc
  levels. Predoc 20,772
• 2) Updated NRSA Policy as part of the NIH Grants
  Policy Statement revision. Incorporated policy
  changes since the 2001 revision.

17
Timeline (cont.)

• FY2005
• 1) PHS398 Revision published 11/2004 (revised
  T32 instructions, no major changes for T32s, just
  added clarifying instructions)
• 2) Increased Institutional Allowance 1,000 for
  Individual Postdoc Fellows only
• 3) Fellowship Application under revision
• 4) Revised 2271 published 11/2004 (mandatory use
  for appointments on/after 5/1/2005)

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NRSA Policy Overview

• Policies that apply to both Fellowships and
  Training Grants
• Guidelines
• NIH Grants Policy Statement, Kirschstein-NRSA
  Section http//grants.nih.gov/grants/policy/nihg
  ps_2003/NIHGPS_Part10.htm_Toc54600187
• Program Announcements Other Information
• http//grants.nih.gov/training/nrsa.htm

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Citizenship Requirements

• Must be Citizen, non-citizen national, or
  lawfully admitted for permanent residence.
• Permanent residency
• Fellowships Must have been admitted for
  permanent residency at the time of award
• Training Grants Must have been admitted for
  permanent residency at time of appointment

20
Degree Requirements

• Predoc Baccalaureate degree be enrolled in
  doctoral program leading to Ph.D., comparable
  research doctoral degree or dual
  research/clinical doctorate like the MD/Ph.D.
• Postdoc Ph.D. or M.D. or comparable doctoral
  degree from an accredited domestic or foreign
  institution

21
NRSA Limitations

• Duration of Support
• Predoc 5 years
• Postdoc 3 Years
• Aggregate limits, including any combination from
  individual and/or institutional awards
• Exceptions/Waiver
• Physicians/Clinicians
• Interruptions (break in service)
• Other
• Waiver requests require IC prior approval.

22
Stipends

• Subsistence Allowance to help defray living
  expenses
• Not a salary, not considered employees of either
  Government or Institution
• NIH publishes levels in NIH Guide when increases
  are approved
• Grantees may supplement

23
Stipends (cont.)

• Predoc
• One level for all individuals, regardless of
  years of experience
• FY05 level 20,772

24
Stipends (cont.)

• Postdoc
• Dependent on number of years of relevant
  experience (0 7)
• For Fs, level set at time of award (not
  activation)
• For Ts, level set at time of appointment
• Once set, no change mid year
• Subsequent year based on initial level 1

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Stipends (cont.)

• Years of Relevant Experience/FY05 Level
• 0 35,568
• 1 37,476
• 2 41,796
• 3 43,428
• 4 45,048
• 5 46,992
• 6 48,852
• 7 51,036

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Stipends (cont.)

• Relevant experience may include research
  experience (including industrial) teaching
  assistantship, internship, residency, clinical
  duties, or other time spent in a health-related
  field beyond that of qualifying doctoral degree.

27
StipendSupplementation

• Grantee determines amount according to formally
  established policies applied to all in similar
  training status
• Non-Federal funds
• Without additional effort or obligation to
  trainee/fellow

28
Compensation

• Actual employment for services rendered
• Examples teaching assistant, lab assistant
• In these cases, individual receives a salary and
  it is not considered stipend supplementation

29
Can compensation be provided from an NIH grant?

• Yes, limited part-time basis
• May not be same research that is part of planned
  experience
• Fellowship sponsor or Training Grant Program
  Director must approve
• May not interfere with, detract from, nor prolong
  the approved NRSA training

30
Stipend Taxability

• IRS (not NIH) has domain over interpretation
  implementation
• Rules changed January 1, 1987 however
  interpretations seem to vary even among IRS
  offices
• NIH Grants Policy Statement provide minimal
  guidance but individuals should really consult
  local IRS offices

31
Employee Benefits

• Since stipends are not provided as a condition of
  employment,
• At this time, it is inappropriate and unallowable
  to charge NRSA grants for employee benefitsFICA,
  workmans comp, unemployment insurance etc.

32
Leave

• VACATIONS HOLIDAYS Both Pre- and Postdoctoral
  Fellows Trainees may receive same vacations and
  holidays available to individuals in comparable
  training positions at the grantee or sponsoring
  institution. Will continue to receive stipends.

33
Leave (cont.)

• SICK LEAVE May continue to receive stipends
  for up to 15 calendar days of sick leave per
  year.
• PARENTAL LEAVE May receive stipends for up to
  30 calendar days of parental leave per year for
  the adoption or birth of a child. In case of
  individual fellowships, use of parental leave
  requires approval of sponsor.

34
Leave (cont.)

• Unpaid Leave Approval for leave of absence must
  be requested in advance from awarding component.
  
• Fellowship award will be revised extending term
  date by number of months of leave.
• Trainee (T32) terminate reappoint
• Stipends may not be reimbursed during leave of
  absence.

35
Part-time Training

• Allowed in unusual and pressing personal
  circumstances (e.g., medical conditions,
  disability, child or elder care)
• NIH prior approval required
• Program Director/Sponsor must submit written
  request, countersigned by trainee/fellow
  authorized institutional official
• Must continue to be at least 50. Less than 50
  would require leave-of-absence from NRSA support

36
INDIVIDUAL FELLOWSHIPS

• Predoctoral
• F30 Individual predoctoral NRSA for MD/Ph.D.
  fellowships (NIDA/NIMH/NIAAA/NIEHS joint
  announcement, also NIDCD, NINDS and others)
• F31 Generic Individual Predoc FellowshipNIDA,
  NIMH, NIAAA, NINDS, NIDCD, etc.
• F31 Individual predoctoral NRSA for minority
  students and students with disabilities other
  announced initiatives

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Individual Postdoctoral

• F32 Postdoctoral individual Ruth L. Kirschstein
  National Research Service Award
• F33 Ruth L. Kirschstein National Research
  Service Award for Senior Fellows

38
Individual NRSA FellowshipStandard Receipt Dates

• F32 April 5, August 5, December 5
• F31 (Generic) April 5, August 5, December 5
• F31 (Minority/Disability) May 1, November 15
• Generally 5- 6 month period for review
• Check Program Announcements for variations

39
How to begin?

• Candidate must identify
• A sponsoring institution - private (profit or
  nonprofit) or public, domestic or foreign
• An individual willing to serve as sponsor.

40
Helpful Hints In Preparing Fellowship Applications

• Read the Program Announcement! Contact program
  staff!
• Read the Instructions in the application kit!
  (Use the PHS 416-1 on NIH Forms Page
  http//grants.nih.gov/grants/forms.htm)
• Observe Page limitations
• Give yourself and your sponsor enough time
• Give references enough time
• Same training site?explain how staying will
  provide a broaden experience

41
Helpful Hints (cont.)

• Training should be appropriate considering
  previous experience
• Time requested should match goals
• Capable and experienced sponsor? Co-sponsor? Do
  they have the time?
• Project should have merit as research and as
  training mechanism
• For Revisions Changes need to be significant
  clearly identified
• Arrange for pre-review within your institution

42
Review Criteria

• Applicant
• Academic and Research Record
• Potential for and commitment to a productive
  scientific research career
• Mentor Environment
• Experience as researcher and mentor
• Quality of the training facilities and
  environment

43
Review Criteria (cont)

• Training Plan
• Potential Value
• Research Plan
• Objectives, Design, Direction
• Feasibility
• Scientific Merit

44
Responsible Conduct of Research

• Include plans for obtaining instruction in the
  responsible conduct of research
• No NIH-specified requirements
• Applicants are encouraged to creatively tailor a
  plan to meet own needs in relation to proposed
  research training
• See NIH F32 Announcement (PA-03-067)
  http//grants.nih.gov/grants/guide/pa-files/PA-03-
  067.html and the PHS 416-1 instructions

45
Signatures, Assurances Certifications

• Individual Fellow (signature on face pg)
• Sponsoring Institution
• Human Subjects
• Assurance IRB approval date
• Education Requirement
• IRB Approval Ed Requirement Just-In-Time
• Animal SubjectsAssurance IACUC approval date
  (IACUC date Just-In-Time)

46
Initiation Of Support

• Awarding component notifies individual of
  intention to make an award
• The fellowship award is issued
• Fellow must start training within six months of
  award issue date
• On/before the day Fellow begins training,
  Activation Notice and Payback Agreement (only for
  fellows in first 12 months of NRSA support) must
  be completed submitted to NIH

47
PAYMENT

• Domestic, non-Federal sponsoring institutions
  receive an award for stipends, institutional
  allowance, and tuition and fees (when applicable)
• Domestic institutions directly pay fellow and
  disburse all other awarded costs
• Funds may not be expended until the fellowship is
  activated

48
Costs Stipends

• PREDOCTORAL One level regardless of number of
  years of experience
• POSTDOCTORAL Stipend level determined by number
  of years of relevant postdoctoral experience at
  time of award.

49
Costs Institutional Allowance

• Domestic Foreign, Nonprofit institutions
• Allowance is intended to defray such expenses as
  research supplies, equipment, travel to
  scientific meetings, and health insurance.
• Family health insurance allowable (if allowed for
  all in similar status regardless of source of
  support)
• Health insurance may include vision dental
  coverage if consistent with organizational policy

50
Costs Institutional Allowance (cont.)

• Federal For-Profit institutions
• Allowance is to cover scientific meeting travel,
  health insurance, and books.

51
Costs Institutional Allowance (cont.)

• Individual postdocs (F32)
• 6,500 domestic foreign nonprofit
• 5,400 - federal for-profit
• Includes health insurance
• Tuition fees separately reimbursed when
  applicable

52
Costs Institutional Allowance (cont.)

• Individual predocs (F31 F30)
• 2,750 exclusive of health insurance and
  tuition/fees
• Tuition/fees and health insurance awarded as a
  separate budget item

53
Costs Tuition and Fees

• POSTDOCS Tuition limited for specific courses
  required by the training program. Health
  insurance is not included.
• PREDOCS Tuition reimbursement varies -specific
  programmatic guidelines should be consulted.
• When tuition/fees and health insurance awarded as
  a separate cost, reimbursement 100 up to
  3,000 60 of costs above 3,000 no
  escalation in future years.

54
Reporting Procedures

• All forms are available in fill-able formats on
  web http//grants.nih.gov/grants/forms.htm
• ACTIVATION NOTICE (FORM PHS 416-5) Immediately
  upon initiation of training, fellow completes and
  returns this form to the NIH awarding component.

55
Reporting Procedures (cont.)

• PAYBACK AGREEMENT (FORM PHS 6031) Must be
  signed by each person who is to receive an
  individual postdoctoral fellowship that covers
  their initial 12 months of NRSA postdoc support.
• TERMINATION NOTICE (FORM PHS 416-7) For
  individual fellowships, this form is required
  upon completion of support.

56
CHANGES IN PROJECT

• A transfer of the award to another institution or
  a change in sponsors requires the approval of the
  NIH awarding component. Should consult with NIH
  ASAP.
• Any proposed change in the individuals area of
  research training must be approved by the
  awarding component.

57
PROGRESS REPORTS, FINANCIAL STATUS REPORTS

• PROGRESS REPORTS Progress reports submitted
  annually when continued support is committed.
  Use the PHS 416-9 forms instructions.
• Final progress report is part of Termination
  Notice. A separate final progress report is not
  required.
• Financial Status Report A Financial Status
  Report is not required for individual
  fellowships.

58
Institutional Kirschstein-NRSAs(a.k.a.) Training
Grants

• Purpose
• To develop or enhance research training
  opportunities for individuals, selected by the
  institution who are training for careers in
  specified areas

59
Eligibility

• Application submitted by Institution (not
  individual).
• Domestic, non-profit public or private
  institutions
• Research training must fall within the mission of
  the NIH awarding components

60
Eligibility (cont.)

• Applicants must have
• strong research program in the proposed area(s)
• requisite staff facilities to carry out
  proposed program
• Program Director will be responsible for
• overall direction, management, administration
  of the training program
• selection appointment of NRSA eligible trainees

61
Eligibility (cont.)

• Trainees must have opportunity to carry out
  supervised biomedical or behavioral research with
  the goal of developing or extending their
  research skills and knowledge

62
Eligibility (cont.)

• Programs can consist of Predoc, Postdoc, or
  combination
• Short-term solely (T35) or in combination with
  pre post T32
• Prebaccalaureate
• MARC USTARNIGMS
• COR--NIMH

63
Review for Ts

• 2 Level review like R01s
• 1) Peer Review--Study Section
• 2) IC Council

64
Review Criteria

• Past training record of program training
  faculty
• Objectives, design direction of program
• Quality experience of training faculty
• Quality of training environment for NRSA trainees
  and relationship of NRSA program to the broader
  training program
• Institutional environment and commitment

65
Review Criteria(continued)

• Quality of applicant pool, selection process for
  appointment to training grant. This now includes
  a consideration of the racial/ethnic diversity of
  the trainee pool
• If postdoc, record of retaining postdoc health
  professionals for at least 2 yrs
• When appropriate, the concomitant research
  training of health professionals w/basic science
  postdocs or linkages with basic science
  departments

66
Minority Recruitment Retention

• Recruitment Retention of underrepresented
  minorities
• All competing must include recruitment
  retention plan
• Competing continuations must also include report
  on outcomes of recruitment retention during
  awarded period
• Noncompeting progress reports (T-5s) must also
  include info on recruitment retention

67
Responsible Conductof Research

• Required for all NRSA trainees
• All competing grants must include description of
  formal informal activities
• NIH suggests conflict of interest, responsible
  authorship, policies for handling misconduct,
  policies regarding use of animal and/or human
  subjects, data management, data sharing and
  institutional and individual responsibilities.

68
Additional Notes for Both Requirements

• Plans evaluated by the IRG
• In general, will not impact the overall priority
  score (except minority recruitment as it affects
  applicant pool)
• Are discussed after score has been assigned
• Information presented to IC staff as
  administrative notes in the summary statement
• Councils will consider these areas in their
  recommendations

69
Animal Human Subjects

• Can indicate Indefinite on face pg
• In many cases, trainees will be participating in
  individual projects already reviewed
• These grants (and their review/approval dates)
  should be identified in application
• Grantee responsible for assuring proper approval
  is received prior to a trainee participating in
  any project involving either vertebrate animals
  and/or human subjects

70
Receipt Dates

• See T32 Program Announcement
• January 10, May 10, Sept. 10
• Varies among ICs--Many use only 1 or 2 dates
• Applicants should contact specific ICs for
  guidance
• Progress Report Receipt Dates Vary

71
Period of Support/Appointments

• Trainees are considered full-time participants in
  the training program
• 9 - 12-month appointments
• Less than 9 months not allowed unless completing
  a planned training program
• Appointment may begin anytime during the budget
  period

72
Overlapping Appointment

• An appointment period may overlap budget periods
• Year 9 Year 10
• 7/1/2003 6/30/2004 7/1/2004
  6/30/2005
• 
  
• 
  

Appointment Period 1/1/2004 12/31/2004
Stipend Tuition (6-months reported as
unliquidated obligation)
73
Costs Stipends

• Subsistence Allowance
• Not condition of employment
• Predocs--all one level
• For postdocs, level set at time of appointment.
  Grantee institution determines level. This is
  double checked by NIH staff by reviewing the
  educational info provided on 2271

74
Costs Tuition Fees

• Grantees request full needs
• Health Insurance OK as fee if required of all
  trainees (Family HI allowable)
• Formula used for award calculation only
• Per trainee basis 100 of first 3,000, 60 of
  that gt3,000
• No escalation in future years
• Grantees reimburse as needed

75
Costs Trainee Travel

• Usually per/trainee formula based, varies among
  ICs
• Scientific mtgs OK
• Not travel from residence to institution
• Training experiences away from institution OK but
  requires IC approval

76
Costs Training Related Expenses (TRE)

• Formula based for award calculation 2,200/pre,
  3,850/post
• Formula is Per Trainee
• Can be used for Staff salaries, Consultant
  Costs, Equipment, Research Supplies, Staff
  travel, and Other Expenses directly related to
  the training program

77
Costs F A

• 8 rate
• Base TDC less tuition fees

78
Rebudgeting

• No prior approval (unless otherwise restricted)
  for
• Stipends Into Tuition Fees only
• Tuition Into Stipends only
• Trainee Travel Anywhere
• TRE Anywhere
• Prior approval required to rebudget stipends
  and/or tuition into travel or TRE

79
Forms Statement of Appointment (PHS 2271)

• All forms available in fill-able formats on web
  http//grants.nih.gov/grants/forms.htm
• Revised version (9/2004) includes modified
  requirement for SSN (now only last 4 digits)
• Mandatory use of 9/2004 version as of 5/1/2005
  appointments
• Due on or before the start of appointment period
• No stipend or other allowance may be paid until
  submitted
• Delinquent forms may result in disallowance

80
Forms Payback Agreement (PHS 6031)

• Required only for postdocs, entering their first
  12-months of postdoctoral NRSA support

81
Forms Termination Notice (PHS 416-7)

• Required at time an appointment is ending
• Reflects total support period NIH amount only
  (do not include any supplementation)
• If there was a hiatus of support, report only
  current period
• Do not include support already reported on a
  prior Term Notice

82
Form 1099

• For tax purposes, stipends paid to trainees may
  be reported annually using the Form
  1099Statement of Miscellaneous Income (not a
  W-2)
• Generated by Institutional Business Office

83
Financial Status Report (SF 269)

• Required annually within 90 days of budget end
  date
• Unliquidated obligations can be used to report
  any stipends and tuition charges for
  overlapping appointments
• Automatic Carryover of an unobligated balance is
  not generally allowed but awards are footnoted
  either way

84
Payback

• Legislation requires some NRSA recipients to pay
  back the Federal Government through service
• Predocs
• No payback for any predoc appointed on/after June
  10, 1993
• Any predoc receiving support prior to June 10,
  1993 would still have an obligation

85
Payback (cont.)

• Postdocs
• Obligation exists for first 12 months of postdoc
  NRSA support
• The 13th and subsequent months of postdoc NRSA
  support can payback the postdoc obligation
• Postdoc NRSA cannot be used to payback predoc
  obligation

86
Acceptable Payback Service

• Health-related biomedical or behavioral research
• Health-related teaching
• Direct administration or review of health-related
  research
• Any combination of these activities

87
Acceptable Payback Service

• Definition of Health-related has broadened
• Range of activities related to the description,
  diagnosis, prevention or treatment of disease
• From the most basic biomedical/behavioral
  research to applied clinical research
• Also includes agriculture, environmental
  sciences, biotechnology bioengineering

88
Acceptable Payback Service

• Activities must average gt 20 hours per week
• lt 20 hours per week is allowable in cases of
  disability or other pressing personal
  circumstances
• lt 20 hour/week activity will be prorated
• Exceptions are rare require prior approval

89
Payback Reporting Requirements

• Annual Payback Activities Certification (APAC)
  PHS Form 6031-1
• Mailed annually on the anniversary of termination
  of support
• Report reflects activities performed during last
  12 months
• Service must begin within 2 years of termination

90
Financial Payback

• Can be voluntary or involuntary
• Amount owed is total stipend received (plus
  interest when applicable)
• Most individuals pay back with service
• Less than 2 of all NRSA recipients with
  obligations (more than 110,000) have had waivers
  or have engaged in financial payback)

91
Waiver

• Rare Requires NIH Director approval
• Permanent or Total Disability
• Substantial hardship against equity
• Any remaining obligation is cancelled upon death

92
Information Sites

• NIH Extramural Training and Research Career
  Development Programs http//grants.nih.gov/traini
  ng/
• NIH T32 Announcement, NIH Guide, 5/16/02
  http//grants.nih.gov/grants/guide/pa-files/PA-02-
  109.html

93
Information Sites (cont.)

• NIH NRSAs for Individual Postdoctoral Fellows
  (F32), NIH Guide, 2/6/2003 http//grants.nih.gov
  /grants/guide/pa-files/PA-03-067.html
• NRSA T32 Frequently Asked Questions (FAQs)
  http//grants.nih.gov/training/faq_training.htm
• NRSA Fellowship FAQs http//grants.nih.gov/traini
  ng/faq_fellowships.htm

94
Information Sites (cont.)

• NIH Grants Policy Statement (Revised 12/2003),
  NRSA Section http//grants.nih.gov/grants/policy
  /nihgps_2003/NIHGPS_Part10.htm_Toc54600187
• NIH Forms Applications http//grants.nih.gov/gr
  ants/forms.htm
• PHS 398 2590 for Ts
• PHS 416-1 9 for Fs
• Trainee Forms also available here

95
Questions????

• Contact the Grants Policy Inbox
  GrantsPolicy_at_mail.nih.gov