Bihar Education Project Council

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Bihar Education Project Council PATNA ( BIHAR)
Presentation on Accounts Staffing, Training
Capacity Building Exercises (19th Review Meeting
of FCs at Kolkata 23rd 24th October 2008)
2
BSPP Accounting System
Accounts (1) Double Entry System OF
Accounting on Accrual basis at State all
District Project Offices (2) Separate set of
books of accounts for SSA, NPEGEL, KGBV other
Programme funded by State Government as well as
UNICEF Assisted interventions (3)
Computerized Accounting at State and some of the
District Project Offices (4) Complete switch
over to Computerized Accounting System from the
current Financial Year on TALLY Accounting
Software
Procurement of TALLY Accounting Software
customized as per the specific requirements of
the maintenance of books of accounts / reporting
under SSA is under consideration. It has been
planned to complete switch over to computerized
system after proper training of Accounts
personnel from the financial year 2008-09.
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
3
Position of Accounts Staffing
Status of Accounts Persons in SPO DPOs.
Accounts Staffing Status of Accounts
Staffing The SPO has made appointment of
Accounts Officers and Accountants in January
2007. Altogether 25 Accounts Officers and 5
Accountants were recruited and after a 7 days
residential Introductory Subject specific
training they have been placed in the DPOs.
Action has been initiated for filling up of the
remaining vacancies.
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
4
Filling up of Vacancies in Accounts

• Strategies for Filling up of existing Vacancies
  in Accounts
• Advertisement published inviting Applications for
  the following Post
• Accounts Officers 12 Application Received -
  99
• Accountants 28 Application Received - 195
• Selection Procedure to be completed by In-house
  Selection Committee
• Selection to be made on the basis of Written
  Test
• 100 Multiple Choice Objective Questions for
  written test
• Written Test Personality test 80 20 for
  evaluation
• Subjects / Areas to be covered for written test
• 1. Basic Accounting- Principles Practices
• 2. Bank Reconciliation
• 3. General Financial Rules
• 4. Maintenance of Books of Accounts
• 5. Statutory Provisions- Income Tax, Sales Tax,
  PF Rules
• 6. Finalization of Accounts
• 7. Leave Rules/ Correspondence
• 8. Computer Proficiencies

Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
5
Accounts Training 2006-07
Man days - Accounts Training during 2006-07 at
State Level
Status of Accounts Training The SPO has been
providing regular training / capacity building
exercises for strengthening of the Accounts
Personnel. Financial Year 2006-07 During the
financial year 2006- 07 total 1284 man days
accounts training of Accounts officers/
Accountants, Civil Work functionaries , DPCs /
ADPCs etc imparted. Even the newly appointed
Probationary Education Officers were covered in
the Accounts training
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Accounts Training 2007-08

• Status of Accounts Training 2007-08
• Subject specific Training of Accounts
• - Two days training of total 57 Accounts
  officers / Accountants conducted in the month of
  April 2007 (11th 12th )
• - One days training of 16 accounts personnel
  in the month of May 2007 (11th May 2007)
• - Two days training of Accounts Personnel on
  7th 8th June 2007 imparted to 68 accounts
  personnel (including SRPs)
• Five days residential orientation training of 48
  Accounts Officers / Accountants held at Bodh Gaya
  (16th 20th Dec08)
• - Seven Accounts Officers went on study tour
  to UP to study their achievement particularly in
  implementation of Electronic fund transfer System
  up to School level

Accounts Personnel Training
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
7
Accounts Training 2008-09

• Status of Accounts Training 2008-09
• Subject specific Training of Accounts
• Two days training of all Accounts
  Officers / Accountants on 22nd 24th May 2008
• Three Days Accounts Training of Accounts Officers
  / Accountants from 25th 27th June2008
• Two Days Accounts training of Accounts Officers /
  Accountant on 11th 12th September 2008
• One Day Accounts Training on Tally Accounting
  Software
• Two days training of All District Programme
  Co-Ordinators at Bodh Gaya on 3rd 4th May 2008
• One Training of ADPCs / APOs / ARPs / on
  Financial management accounting Issues
• One Training of Civil Engineers on 18th October
  2008

Accounts Training 2008-09
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Training of DPCs at Bodh Gaya- Financial
Management
The SIS had arranged 2-days residential
training of all District Programme Co-ordinators
at Bodh Gaya on Financial Management and other
issues
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Yoga, Life Skill Moral value Training - Munger
Life skill, Yoga Morale values
training of Accounts personnel The SIS has
arranged 5-days residential training on Life
skills, Yoga Morale values at Bihar University
of Yoga, Munger during the period from 21st June
to 25th June 2007.
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
10
5-Days Accounts Training-Bodh Gaya

• 5 Days Residential Training of Accounts
  Officers / Accountants
• Bodh Gaya ( 16th 20th Dec.2007)
• gt The SIS has arranged 5 days residential
  training on Financial Management at Bodh Gaya.
• Mr. K.Gopalan, Sr. consultant, Ed.CIL also
  attended full course of training as a National
  Resource Person.
• Issues relating to Financial
• Management , Procurement taken up and
  broadly discussed.
• Presentation by representatives of Tally India
  Ltd. on working of Tally Accounting Software
• A hand Book on Financial Management under SSA
  Copy distributed to all participants

Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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5-Days Accounts Training-Bodh Gaya
5 Days Accounts Training Interaction by State
Project Director
5 Days Accounts Training Interaction by Other
Prog. Officers
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
12
Study Tour of Uttar Pradesh
Seven Accounts Officers of Bihar Education
Project on Study Tour of UP to see the Working of
Accounts Finance Department particularly the
implementation of Electronic Transfer system of
Fund up to School Level
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
13
Hand Book for Accounts Officer / Accountant

• Development of
• FINANCIAL MANAGEMENT UNDER SSA
• A hand Book for Accounts Officers /
• Accountant
• Main Contents
• Planning Budgeting under SSA
• Financial Norms
• Maintenance of Books of Accounts
• Financial Expenditure and it processing
• Operation of bank Accounts
• Bank Reconciliation Statement
• Internal Statutory Audit
• Prompt disposal of audit Objections
• Financial Reporting under SSA
• Nature of audit objections raised by previous
  Auditors
• Procurement Procedure under SSA
• Compliance of Statutory Provisions
• Income Tax Act,1961, EPF Rules etc.

Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Accounting in BSPP A Hand Book

• Development of
• Accounting in BSPP
• A Hand Book for Accounts Personnel
• Main Contents
• Part I
• Role Responsibilities of Accounts Officer /
  Accountants
• Book Keeping Financial Accounting on Double
  Accounting System
• Part II
• Financial Management in BSPP
• (with Special reference to SSA)
• Part III
• Reports Returns under SSA

Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Hand Book for District Programme Co-ordinators

• Development of
• FINANCIAL MANAGEMENT UNDER SSA
• A Hand Book for
• District Programme Co-coordinators
• Main Contents
• Planning Budgeting under SSA
• Financial Norms under SSA / NPEGEL KGBV
• Procurement Procedure under SSA
• Operation of Bank Accounts
• Bank Reconciliation Statement
• Audit Arrangements
• Financial Reporting under SSA
• Interactions with Auditors
• Compliance of Statutory Provisions
• Income Tax Act,1961, EPF Rules etc.
• Electronic Transfer of Fund
• Submission of Financial Reports
• Financial Matters of Utmost care
• What DPCs must ensure

Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Training of Civil Engineers on Accounting by VSS
Civil Engineers of all DPOs imparted training
on maintenance of Accounts, Submission of
Statement of Expenditure and UCs by Vidyalay
Shiksha Samity (VSSs)
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Accounting by VSSs A Guideline

• Guidelines
• For
• Maintenance of Accounts
• by
• Vidyalay Shiksha Samity
• (VSSs)
• How to utilize annual Grants Amount of Grant
• Purposes for which amount to be used
• How to write Cash Book
• Amount for Civil Works
• Submission of UCs and Statement of expenditure
• No accounting term used in this book
• Simple to understand
• Copies made available to all DPOs for downward
  distribution to Block , CRCs and schools

Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
18
Training of Probationary BES Officers
Training of Probationary Officers of Bihar
Education Services At Bodh Gaya One Day
Training imparted on Financial Matters relating
to Implementation of SSA A brief hand Book on
Financial management under SSA / NPEGEL / KGBV
developped and distributed to all Participants
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
19
Roll Out of FMP Manual of MHRD
Roll out of Financial Management
Procurement Manual issued by MHRD - GOI. Roll
out of Hindi English Version of SSA Financial
Management Procurement Manual copy circulated
to all the districts offices. Such copies have
also been delivered to all newly recruited
Accounts Officers / Accountants Although Bihar
Education Project Council, (BEP) has its own
Financial Regulations and Traveling Allowance
Rules. It has also been decided to revise the BEP
Financial Regulations to make it compatible with
the Financial Management Procurement Manual of
GOI. We have also received copy of amendments
made in the Financial Management Procurement
Manual by GOI and copies of which are being
distributed to all DPOs.
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
20
Instructions Guidelines issued
The SIS has been issuing clarifications,
instructions and guidelines to District offices
from time to time. Copies of such letters are
also given to the Principal Secretary, HRD /
district Magistrates and others Monitoring
Authorities. Details of some letters recently
issued are given below
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Instructions Guidelines issued
Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Accounts Training proposed

• TRAINING PROGRAMME TO BE ARRANGED IN 2008-09
• 5 - Days Subject Specific Training of Accounts /
  Accountants
• 3 - Days Training of accounts Officers /
  Accountants on Computerization of Accounting
  System
• 2- days Training on Statutory Obligations under
  Income Tax Act, Sales Tax / VAT / EPF Rules
• 2 days Training of District Programme
  Co-Ordinators
• 2- Study Tour of Accounts Officers / Accountants
  to other States
• 7- days Training of Accounts Officers /
  Accountants to be recruited

Bihar Education Project Council, Beltron Bhawan,
P.O. Shastrinagar, Patna-23
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Bihar Education Project Council, Patna (Bihar)
Wish You all a Very Happy DEEPAWALI
..Thanks.