eGov%20ICT%20Project%20Management%20%20Methodology%20and%20Toolkit

1
Managing a Training Program

• Why train?
• Who will attend the training?
• What are the learning objectives? Strategies?
  Coverage?
• How will the training program be implemented?
• Who is/are the trainor/s?

2
Managing a Training Program

• What are the requirements to carry out the
  training program? What are the schedules,
  timeline, and budget of the training program?
• What are the opportunities and risks of the
  program?

3
Review ICT for Development

Training Program
4
Hierarchy of Results

• Strategy and Purposes
• Goals and Objectives
• Inputs
• Activities

5
Significant ICT/PM Problems Frequency
A project office or a clearly defined project organization 42
Integrated Methods 41
Training and Mentoring 38
Policies and Procedures 35
Implementation Plans 23
Executive Support 22
Source Computerworld, cited in Taylor, 2004
6
Lessons Learned in PM ICTD

• Participation
• Local Ownership and Capacity Development
• Mix of Technology
• Multi Stakeholders Partnership
• Alignment with Poverty Reduction Strategies

Source SDC 2007
7
Lessons Learned in PM ICTD

• Financial and Social Sustainability
• Risk Considerations
• Competitive Enabling Environment
• Institutional Ownership and Leadership
• Invest in Researches

Source SDC 2007
8
Training Program Project
Project - A set of principles, practices,
techniques applied to 1lead project teams and
2control project schedule, cost, and risks to
deliver the results of a successful project to
the delighted stakeholders.
9
What do you Manage
scope time
risk issues
workplan integration
cost procurement
quality deliverables
stakeholders communication
10
PM/Training Focus
11
Project Management

• Scope covers all of the work required to
  complete the project successfully. Some of
  the tools and techniques include definition of
  the project need, identification of key
  stakeholders, identification of project drivers,
  development of operational concepts,
  and identification of external interfaces.
  (Mathur)
•  
• Time refers to the duration of the project and
  the estimated time when tasks will be completed.
  Tools that help manage time include Gantt charts
  schedulers.
• Cost refers to the money allocated and the money
  that will be spent for project activities, tasks
  and services. Project managers need to manage
  costs well.
• Integration refers to coordination of project
  plans to create a consistent, coherent
  document. It also involves making tradeoffs among
  competing objectives and
  alternatives to meet or exceed stakeholder needs
  expectation. (PMI cited in Wikipedia)

12
Project Management

• Quality refers to standards, forms, user focus
  and reliability of planned project
  performance.
• Human Resource refers to the people
  (individuals, teams, contracted professionals)
  who will be involved in the project.
• Communication refers to the messages that need
  to be put across to manage change expectations.
• Risk the collective term for uncertainties that
  pose threats, limitations and obstacles to the
  achievement of project goals and objectives.
  Risks could be internal or external. The manager
  needs to ensure that risks are minimized,
  mitigated or leveraged to benefit the project
  process.
• Procurement This refers to the process of
  acquiring goods and services, infrastructure and
  equipment that are needed by the project to meet
  its goals, objectives deliverables.

13
What are the PM Phases
Project Cycle Management
Systems Life Cycle

14
PM Phases
Project Life Cycle
CON CEPT REQUIRE MENTS DESIGN IMPLE MENTA TION INTEGRA TION TEST SYSTEMS INSTALLA TION MAINTE NANCE SUPPORT
Systems Development Life Cycle
Source Taylor, 2004
15
PM Good Practices

• Defining what has to be accomplished in relation
  to time, cost, technical and quality performance
  parameters
• Developing a plan, implementing the plan and
  ensuring that progress is maintained in line
  with objectives
• Using appropriate project management techniques
  and tools to plan, monitor and maintain
  progress
• Employing appropriate and skilled persons
  accountable for its successful accomplishment.
• Ensuring the alignment of development goals and
  priorities with the goals of the development
  project with stakeholders.

16
PM Good Practices

• Communications and Communications Planning,
  designing a plan how to communicate
  effectively with stakeholders
• Project Tracking, continuously and consistently
  checking the status of scope, schedule and costs
• Managing Changes, deciding whether or not to
  accept, or reject or to integrate the changes
  right away
• Managing Risks, identifying events that could
  adversely affect the project as early as possible
  and incorporate action plans necessary to
  avoid or mitigate these risks.

Source Simon Buering, http//www.computerworlduk
.com