PM00.0 Project Management Preparation for Success * Introduction *

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PM00.0Project Management Preparation for
Success Introduction


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Pre-Class Assessment
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Introductions

• Who am I?
• Who are you?
• Name
• Organization
• Project management experience
• Favorite movie and why?
• Why are you here?

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Logistics

• Sign-in Sheet
• Facilities
• Breaks
• Phones
• Snacks
• Bathrooms
• Lunch

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Agenda

• Day 1
• Review the fundamentals
• Define the work
• Build the workplan (start)

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Agenda

• Day 2 (could go into day 3)
• Build the workplan
• Manage the workplan
• Manage issues

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Agenda

• Day 3 (could go into day 4)
• Manage scope
• Manage communication
• Manage risk

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Agenda

• Day 4
• Manage documents
• Manage quality
• Manage metrics

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Request

• Dont look ahead

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Learning Objectives

• By the end of class, each participant should be
  able to
• Understand the value of project management
  processes
• Define the various aspects of a project
• Build and maintain an appropriate project
  workplan
• Identify and manage issues, scope and
  communication
• Identify and manage project risks
• Determine methods to manage project documentation
• Identify and manage to the appropriate level of
  quality
• Identify metrics to improve processes and declare
  success

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Define the Work - Exercise

• Discuss your definition of
• Project
• Project manager
• Project team
• Project sponsor

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What is a Project?

• Defined start and end-date
• Defined scope, finite budget, specific end result
  (or deliverables) and assigned resources.
• Unique work
• Managed according to the size, complexity and
  criticality
• Not routine work / support / maintenance /
  operations

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Exercise Start and End Dates

• Projects have a start and end, but .
• When does a project start
• Options
• Best choice
• Your company
• When does a project end
• Options
• Best choice
• Your company

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What is a Project Manager?

• The person with the responsibility for managing
  the project to a successful conclusion.

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What is a Project Manager?

• Process responsibilities
• Managing the overall workplan to ensure work is
  assigned and completed on time and within budget
• Identifying, tracking, managing and resolving
  project issues
• Proactively communicating project information to
  all stakeholders
• Identifying, responding to and managing project
  risk

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What is a Project Manager?

• Process responsibilities
• Ensuring that the solution is of acceptable
  quality
• Proactively managing scope to ensure that only
  what was agreed to is delivered, unless changes
  are approved through scope management
• Defining and collecting metrics to give a sense
  for how the project is progressing and whether
  the deliverables produced are acceptable

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What is a Project Manager?

• People responsibilities
• General management skills needed to establish
  processes and make sure that people follow them
• Leadership skills to get the team to willingly
  follow your direction
• Sets reasonable, challenging and clear
  expectations of people
• Holds team members accountable for meeting the
  expectations

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What is a Project Manager?

• Other people responsibilities
• Team-building skills
• Motivating skills
• Proactive verbal and written communication skills
• Active listening skills
• Performance feedback to team members

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What is a Project Team?

• Reports to the project manager
• Work on the project activities and tasks
• Assigned full-time or part-time
• Work directly on the creation of project
  deliverables

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What is an Executive Sponsor?

• Has ultimate authority/responsibility for the
  project
• Provides high-level direction and vision
• Funds the project
• Champions the project within their organization
• Resolves major change requests and issues
• Validates and ensures project benefits are
  attained
• Approves all major deliverables
• May delegate day-to-day tactical management to a
  Project Sponsor

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What is a Project Sponsor?

• Optional position
• Represents the Executive Sponsor on a day-to-day
  basis
• Makes business decisions about the project on a
  day-to-day basis
• Coordinates requests for time with the business
  community

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Team Exercise

• Are you excited about adopting a standard project
  management methodology?
• What do you see as the benefits?
• What are your concerns?

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Typical Project Management Environment

• Project management considered overhead
• Sponsors uninvolved and unengaged
• Projects completed late and overbudget
• Wide range of project manager skill levels and
  competencies
• No common project management experiences and best
  practices
• No common or formal project management training
• No standard processes or templates

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Where You Want To Be

• Company / organization
• Common processes for project management
• High overall chance of success on all projects
• Common roles and responsibilities
• Consistent communication and reporting throughout
  the organization

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Where You Want To Be

• Project managers
• Appropriate project definition and planning
• Proactive management of project scope, risks and
  issues
• Knowledgeable in best practices and overall
  project management techniques
• Project team members
• Reduced time for acclimation on new projects
• Common understanding with project manager on how
  project is managed

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What is a Methodology?

• A common system of processes and techniques used
  in a specific discipline
• Includes repeatable best-practices, templates and
  prior accumulated knowledge
• Provides a common language and culture that
  everyone can use and follow
• Creates a well-ordered environment that allows
  for a better chance of success

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Why Use a Methodology?

• Adds more time?
• Adds more cost?
• Adds unneeded documentation?
• Adds extra work?
• Adds more overhead?

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Why Use a Methodology?

• Adds more time? NO!
• Adds more cost? NO!
• Adds unneeded documentation? NO!
• Adds extra work? NO!
• Adds more overhead? NO!

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Why Use a Methodology?

• Better, faster, cheaper project execution
  through
• Repeatable processes YES!
• Fewer errors and less rework YES!
• Pre-built templates YES!
• Standard workplan activities YES!
• Less start-up time for new projects YES!
• Easier knowledge transfer YES!
• Appropriate approvals and controls YES!

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Capability Maturity Model
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Big Projects

• Break big chunks of work into smaller projects
• Days of huge mega projects are over
• Smaller projects have more opportunity for
  success
• Ability to focus better
• Better able to gain initial success and momentum
• Better able to estimate the work
• Provides opportunity to deliver something and
  then expand the solution from there
• Break projects into parts that could naturally
  stand alone

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Programs

• Group of related projects
• All work accomplished through underlying projects
• Sequentially
• Parallel
• Entire effort coordinated through program
  structure
• Program manager
• Program Definition (charter)
• Program management procedures
• Program is over when all objectives are
  accomplished

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Exercise Case Study 1

• Read the case study
• Identify how you would structure the work into
  one or more projects
• List advantages and disadvantages to your approach

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The PMBOK

• Section I, The Project Management Framework
• Chapter 1, Introduction - key terms and overview
• Chapter 2, The Project Management Context -
  project management environments
• Chapter 3, Project Management Processes -
  generalized view of how the various project
  management processes commonly interact

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The PMBOK

• Section II, The Project Management Knowledge
  Areas
• Chapter 4, Project Integration Management
• Chapter 5, Project Scope Management
• Chapter 6, Project Time Management
• Chapter 7, Project Cost Management
• Chapter 8, Project Quality Management
• Chapter 9, Project Human Resource Management,
• Chapter 10, Project Communications Management
• Chapter 11, Project Risk Management
• Chapter 12, Project Procurement Management

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The PMBOK
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The PMBOK
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The PMBOK
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The PMBOK
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TenStep PB (PMBOK Framework)

• PMBOK Framework
• TenStep Project Management Process
• Templates
• Processes, procedures, best practices
• Supplemental papers
• Training content

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Learning Objectives

• By the end of class, each participant should be
  able to
• Understand the value of project management
  processes
• Define the various aspects of a project
• Build and maintain an appropriate project
  workplan
• Identify and manage issues, scope and
  communication
• Identify and manage project risks
• Determine methods to manage project documentation
• Identify and manage to the appropriate level of
  quality
• Identify metrics to improve processes and declare
  success

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Questions??