DEPT HOME AFFAIRS FREE STATE

1
DEPT HOME AFFAIRSFREE STATE

• PRESENTED BY
• MR M E MBAMBO

2
REQUIRED BUDGET

• The present establishment of the region consists
  of 393 officials (389 plus four newly created
  posts in the Provincial Managers office)
• After the turn around strategy has been finalized
  the establishment will consist of 533 posts.
• If the region receives R 45 892 600.00 for the
  2005/2006 book year the region can fill 66
  additional posts

3
REQUIRED BUDGET

• The process should be completed in the 2007/08
  book year (with 57 posts filled in 2006/07 and
  the last 17 posts in 2007/08)
• See attached annexure a/ b /c.

4
REQUIRED BUDGET

• The region had an amount of R 7 162 867 for the
  2004/2005 book year
• The following amounts will not be taken into
  account for the 2005/06 region
• The region received an additional amount of R 334
  000.00 to cover expenditure from the ID campaign
  for the previous book year
• The region has been allocated R 1 000 000.00 for
  the relocation costs of four offices that did
  not take place (refer to infrastructure).
• The region was allocated additional turn around
  funds (R 1 000 000 for example installation
  data lines / improved telephone systems /
  training i.e. fire fighting and first aid course
  / new epaulettes and name tags Immigration branch
  / team building sessions / new uniforms for 22
  immigration officials / hiring contract workers

5
RACIAL STRUCTURE

• INLAND OFFICES
• BLACK86
• WHITE14
• MALE
• BLACK 48
• WHITE 1
• FEMALE
• BLACK 38
• WHITE 13
• B Black
• W White
• See annexure D

6
RACIAL STRUCTURE

• NIB(National Immigration Branch)
• BLACK 87
• WHITE 13
• MALE
• BLACK 65
• WHITE 10
• FEMALE
• BLACK 22
• WHITE 3
• See annexure D

7
STATE OF PROVINCE

• MPCCs Trompsburg and Zastron are finalised.
  These will be opened on trial basis until
  launched. Furniture and equipment are allocated
  to the two MPCCs.
• Hospitals Equipment were installed and linked at
  the following hospitals Boitumelo Kroonstad,
  Pelenomi Bloemfontein Bongani Welkom,
  Virginia district hospital, Elizabeth Ross,
  Manapo in Qwa Qwa, Botshabelo district hospital
  and Dihlabeng - Bethlehem for the birth
  registrations.
• Sasolburg service points was taken over from
  Gauteng Province and as soon as accommodation has
  been finalised an official will be transferred to
  the office awaiting Infrastructure (IT) and
  labour saving devices.
• Jacobsdal service point will be taken back from
  the Northern Cape as soon as Koffiefontein is up
  and running, an advert was placed and closed on
  03/03/2005 for an admin clerk and also awaiting
  IT infrastructure and labour saving devices.
• Ladybrand One official has been appointed and
  currently receiving training at Botshabelo office
  while awaiting the IT infrastructure and labour
  saving devices to be installed.
• Van Reenens pass, previously served by KZN now
  falls under Phuthaditjaba.
• Marriage verification campaign was launched in
  August 2004.3706 verified and 39 fraudulent
  marriages found.
• 7 Street agents were apprehended as they worked
  hand-in-hand with Home Affairs officials and at
  Maseru Bridge a total number of 20 runners were
  arrested and deported. At present the situation
  is under control.
• Permanent citizenship registration campaign
  Registration in hospitals, schools, farms,
  prisons, old age homes, orphanages, institutions
  where street children are kept.
• Working very closely with Free State Legislative
  for delivery of Ids.

8
STATE OF PROVINCE continued

• Employment of interns 57 interns were employed
  in the Provincial offices. All these officials
  are fully trained and are assisting in offices
  and mobile units. They also played a major role
  in replacing apprehended officials in the
  Bloemfontein office.
• Human Resources 56 Newly appointed officials
  including 22 Immigration Officers at Maseru
  Bridge. The latter resulted in better relations
  with High Commissioner and Lesotho Government,
  less complaints from public and High
  Commissioner. Office hours at six months border
  control exemptions were extended.
• 6 Officials received long service recognition.
  28 Officials were charged for misconduct of which
  3 were dismissed and 3 passed away.
• 26 Officials were promoted during the current
  financial year.
• Skill development
• Training was prioritised and the following
  training was conducted Computer training (40
  officials), AMDP (4 officials), EMDP (30
  officials), Civic Services (25 officials), ABET
  (20 learners all passed) ,Labour Relations (20
  officials), First Aid and Fire Fighting (40
  officials), International Migration Policy
  Management (2 officials), HIV/AIDS (18
  officials), Border control (29 officials), Code
  of Conduct to interns (57 interns), Combating
  fraud and corruption (5 officials). Total of 290
  officials were trained during the current
  financial year.
• NIB road show was held in Bloemfontein and was
  attended by 50 officials.

9
STATE OF PROVINCE continued

• Infrastructure All official houses and offices
  at Ports of Entry were repaired/renovated by RAMP
  (Renovation and maintenance project).
• The Province is on the verge of five offices,
  this is high priority on the Provincial plan.
• National volunteer campaign was not very
  successful due to administrative problems from
  Department of Public Works (DPW).
• Security at all offices was upgraded and burglar
  proofing, safety doors and alarm systems in three
  offices were installed.
• An additional amount of R1 million was allocated
  for furniture, equipment, etc.
• People Management A survey on employee
  satisfaction was conducted but the results are
  still been awaited.
• Client is always right campaign Officials not
  complying with customers satisfaction were
  disciplined. In order to satisfy customers
  extended office hours were implemented and
  officials also worked over weekends, without
  remuneration.
• Donations were received from Save the children
  fund i.e. for computers, 1 printer and 1 photo
  copy machine, which was installed at the
  Harrismith permanent service point.

10
NUMBER OF OFFICES AND STAFF

• There are eleven offices in the Province with a
  total number of 393 officials.
• 11 Permanent service points manned by one
  official each on daily basis.
• 55 Service points that are served by mobile units
  periodically.

11
ID CAMPAIGN (DISTRIBUTION)

• Due to extra effort up in for distribution of
  Ids, uncollected Ids decreased from 23000 in
  December 2004 to 11800 at the end of February
  2005. This was achieved by means of an
  intensified door-to-door delivery campaign (where
  All Pay and FS legislature played a major role)
  and mailing of Ids to serviceable addresses.
• Id campaign goes hand in hand with birth
  registration campaign working closely with Social
  Development department in registering of births
  for child support grants.
• Quality controllers were appointed to ensure
  zero tolerance of queries.
• All applications are submitted to head office
  within 24-hours.
• Late registration screening committees sit on a
  daily basis to ensure speedy issuance of identity
  document.

12
NUMBER OF MOBILE UNITS

• There are 13 mobile units in the Province.
• Fixed dates are set for visits to rural towns
  where communities are served from community
  centers.
• These mobile units are also attending to schools
  and farms the Department of Education is also
  involved in identifying the scholars without
  documents (Id and birth certificates).
• Dates are synchronized with the mobile units to
  ensure that the mobile unit are not
  overstretched.

13
RELATIONS FROM COMMUNITY STRUCTURES

• Sound relations are in place with the following
  stakeholders
• DLC (District Liaison Committee),
• SANDF
• SAPS
• Joint Technical Operational Center (SAPS/Lesotho
  police)
• Provincial Traffic Departments
• Councilors
• Local Municipalities
• Departments of Labour, Trade and Industry,
  Education, Social Development, Justice,
  Correctional Services and Agriculture.
• Hospice
• All political parties
• Media/Local radio stations
• NGOs
• IOM (International Organization for Migration)
• NUM
• NIA
• SARS
• NEHAWU/PSA
• Taxi associations