TIMSNT Introduction-Part 2

1
Introduction to TIMSNT-Part 2
Part 2 Menu Items Schools and Students
This training presentation has been separated in
to three parts to shorten the download time.
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Table of Contents
Schools Menu Students Menu
Adding a School Student Layers
Enter Grades Student Database
Enter Belltimes Lost Screen/Window
Grade/Program Window Student Trips
Editing Grades/Programs Request
Clusters Creating Trips
Attendance Boundary Creating Trips and Request
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Examples
The screen shots, practices and exercises in this
online training presentation were prepared with
previous data from Johnston County and are merely
a guide. You can apply the instructions and use
your own county data to practice the step-by-step
process, but first perform a backup of your data.
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Schools Menu
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Schools Menu

• Tabular
• Textual Approach to work with an individual
  record in a window resembling a form

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Schools Menu
Grade/Prog modify the grades and programs for a
school. You need at least one program
validated for a grade to keep it active.
Edulog.nt automatically removes grades that do
not have a validated program.
School copy the data from one school to another.
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Practice Adding a School

• Enter new school code

• Click New

• Enter school name
• Enter address

8
Entering Grades at New School
Follow these steps to copy grades from another
school

• Grade/Program

• Grade

• Copy

• Select school with
• similar grades
• OK
• OK
• OK

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9
Entering Bell Times at New School
Follow these steps to copy program from another
school

• Bell Times
• Copy Prog
• Select school to copy
• Select program to copy
• Replace Program Data
• OK
• Save Program
• Confirm

10
Editing Bell Times

• Once times are set, they are edited using Shift
  Times, not Bell Times

• Select Time
• Select Bell
• Edit

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Grades/Program Window

• Rows are grades

• Columns are programs

Programs
Grades
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Grades/Program Window

• Note that the default program has no name

• I dont see any way to give it one

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Grades/Program Window

• Three lists

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Grades/Program Window

• To move between lists, click the option

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Grades/Program Window

• The settings dropdown box will change accordingly

• Set the type and click on the value next to the
  grade

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Grade/Program Validity

• 1 indicates that the program is active for that
  grade at that school and will affect
  transportation

• 0 or blank indicates the program is inactive

0 when you change it, blank after you confirm
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Grade/Program Eligibility

• Same as PTS-III/TIMS
• An eligibility type refers to a collection of
  boundaries attendance, walk, hazard - that
  define pickup policy.

• Students in grade x at school a do or do not
  get transportation if they live at a certain
  location
• Can vary by school/grade combination.

• Affect transportation when you post boundaries as
  various types for a school and then assign
  students to stops based on eligibility

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Grade/Program Eligibility

• We generally use same boundaries attendance,
  walk, hazard for all grades at a school, so we
  only use one eligibility type.
• Most NC districts dont assign based on
  eligibility, anyway.

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Grade/Program Hazards

• Segments in geocode can have 4 hazard settings.

• Each setting defines a group of segments posing
  similar levels of danger to students crossing
  them

• Setting the hazard level for a grade keeps a
  student from being assigned to a stop they would
  have to cross the street to access.

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Grade/Program Hazards

• The 4 levels are not incremental. They refer to
  discrete sets of segments.

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Grade/Program Hazards

• A possible scheme

• The most hazardous segments example, 4 lane
  limited access highways would be given hazard
  levels 1 through 4.

• The default program would be
• Grades 9-12 level 4,
• Grades 6-8 level 3,
• Grades 3-5 level 2,
• Grades PK-02 level 1.

• The next most hazardous set would be 1 through 3,
  etc.

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Editing Grades

• You can
• Create new grades
• Change grades at a school
• Copy set of grades from one school to another
• Add set to current list
• Replace current grades with copied set

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Editing Programs

• Same functions available for programs as grades

• Create new programs
• Add/Remove single programs
• Copy set of programs from one school to another

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Editing Grades and Programs

• Additions/deletions of grades and programs affect
  all three panes

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Editing Programs and Grades

• Copy grades and programs simultaneously from one
  school to another using

School
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Copying Program Settings for Validity,
Eligibility, Hazard

• Effective only in active list Validity,
  Eligibility, Hazard

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Copying Program Settings for Validity,
Eligibility, Hazard

• Tip When using Copy_Column,
• the
• Copy from Program and
• To Program
• list boxes are empty.

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Copying Program Settings for Validity,
Eligibility, Hazard

• When you drop them, the first entry is blank.
  That is the default program and is selectable.

Default program
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Rename a School

• Click the Rename button
• Warning! Do not rename the school without doing a
  full backup first

• Enter the New Code and Confirm
• Warning! Do you want to continue?

• Answer Yes or No

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Edit School Location

• Click the Relocate button
• Warning! Do not change location without doing a
  full backup first

• Enter the New Location address and Confirm
• Warning! Do you want to continue?

• Answer Yes or No

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Schools Menu

• Clusters
• A set of schools grouped together to streamline
  the process of transporting students.

• Clusters have names.
• Example PMH for Piedmont Middle and High
• Not limited to three characters.
• A cluster stop number consists of the cluster
  name and a sequence number
• Example PMH.001
• Cluster stops are created exactly like regular
  stops.

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Schools Menu

• Attendance Boundary
• The entire area serviced by one or more schools.
• Post and unpost boundaries in edulog.nt.
• Use to determine student transportation
  eligibility.

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Schools Menu

• Locate the closest stop to a particular student

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Students Menu
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Students Menu

• Display
• Graphical approach
• Used to work with groups of students, stops, or
  runs on the map display using Graphical
• Shows layers on map display

• Tabular
• Textual approach
• Used to work with individual records in a table

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Accessing Data

• Students can be shown in Display, Graphical, and
  Tabular modes

• These data records can be accessed by
• ID ( or name in the case of students)
• Range by text
• Group by area
• All for a school
• By Worklist (to be covered a little later)

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In Graphical (students)

• You can-
• Assign
• Deassign
• Deassign by service
• Show Passenger List
• Digitize Students
• NOTE When using Graphical-Student must be
  displayed before all of these functions are
  available
• You can also complete these functions in Tabular.

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Working with Students

• Student Layers
• Student Database

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Student Layers

• A group of students displayed graphically is a
  layer.
• Student layers appear in the legend as assigned,
• partially assigned, or unassigned- depending on
  whether
• trips have been assigned to a stop.
• To display a student
• Go to Students gt Display and the Student Edit
  Selection Dialog Box appears
• Type the last name Smith and press Tab key
• Click Find
• Click on student Amanda Smith and click OK

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Student Layers

• To display a group of students
• Go to Students gt Display and the Student
• Edit Selection Dialog Box appears.
• Click on student Aaron Smith and while
  holding mouse key, drag down to student
  Alexander Smith.
• Click OK

Whenever changes are made to student (or stop,
run, or route) records, the screen can only be
updated to reflect the changes by closing and
reopening EdulogNT.
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Student Database
To access, go to Students gt Tabular.

• To open existing student files
• Double-click on the individual students name.
  In this example we will select Adam Smith

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Student Database

• To enter a new student
• Type Gibson in last name field.
• Press Tab key to enter first name field, type
  Mel
• Click New.
• Enter School Code 308, grade KI,
• For location fields - (two methods)
• 1. Click on mouse button and click the point on
  the map
• corresponding to the address. The
  address will
• automatically copy to the Location box.
• 2. Type in address manually.
• Click Copy to copy Location to Residence Address
  (Res Addr)

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Special Ed Fields

• Special Ed check box on main student data screen
  activates the Special Needs button

• NOTE This button is also available on the Other
  Fields screen

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Other Fields

• This is where your page data fields reside

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Hint If you lose your screen

• Open Other Fields
• Click anywhere on the map area
• Your Student Data screen disappears
• ltctrlgt tab to bring the window you want back to
  the front

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Student Trips
From Student Data Entry Form Dialogue Box, click
Trips. Here you will enter all the trips
required for that students complete weekly
transportation- including regular (to/from
school) trips, extracurricular, and other special
trips. Click on the Trips box and the box
title changes to Request.
What is a trip? What is a request?
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Trips

• Trip one portion of a students daily travel
• Consists of travel between any origin and
  destination
• Change of origin or destination requires another
  trip
• Examples home to school in the morning is one
  trip. School to daycare in the afternoon is
  another trip
• Each trip has a frequency of use.
• Example home to school on MWF is one trip,
  Grandmas to school on TTh is another trip.

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More About Trips

• Everyone gets two default trips
• Home to School
• School to Home

• Other trips
• Transfers
• Stops in different locations
• Additional trips during the day
• Travel at different times on different days

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The Trips Screen

• Adding more data items to the student trip window

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Old (PTS III)
Difference?
New (EdulogNT)
vs.

• AMHome to School
• PM School to Home

• Trip 1 Home to School
• Trip 2 School to Home
• Trip 3 Home to YMCA
• Trip 4 YMCA to Home

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Transfers

• In the new system, transfers are handled as a
  series of trips.

School
Trip 2
Home
Trip 1
Xfer Pt.
School
Trip 3
Home
Trip 4
Xfer Pt.
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Frequency
Each trip has a frequency of use indicating the
days of the week that the trip is needed.
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Trips Form a Request

• A set of trips constitutes a request

Request
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Request

• A request is a group of trips for one student
• One student can have multiple requests.
• Logically, all regular (to/from school) trips
  can be grouped in one request. Midday and extra
  trips can be combined in another request.

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Creating Trips
How To. . .
From Student Data Entry Form Dialogue Box, click
Trips. A request begins automatically with two
default trips- home to school and school to
home. Edit the home to school trip first by
highlighting the trip record and clicking
Edit. Select desired Trip Access (corner, curb,
or door) and Click OK.
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Creating Trips
Complete Trip Data Entry Form by selecting
frequency. (Default will be Monday through
Friday) Click Confirm when finished. Returns to
display of student trips.
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Creating Trips and Requests
Add additional trips to the default request as
desired. To create a new trip, make sure Trips
are activated and not Requests, then click Create
and complete Student Transportation Information
and Trip Data Entry Form. To create a new
request, click the Trips box to activate the
Request mode. Click Create, then follow the trip
creating procedure to create trips in this new
request.
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Students

• Student Edit
• Relocating Students
• Creating New Trips

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Student Edit Relocating Students

• A student can be relocated in the tabular mode -
  not in the display mode.
• Go to Students-Tabular.
• Click on new location and copy to residence
  address field.
• Confirm changes to student record.

• Assigned trips become unassigned.
• Trips for new address can be assigned in tabular
  or display mode.
• To assign in display mode
• load students layer
• go to Graphical-Assign

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Practice - Student Relocation

• Student, Brooks Hudson, moved from 94 Norris Lane
  to 225 J R Lee Road.
• Make sure students layer is loaded.
• Change Brooks address.
• Reload the students layer to reflect the change.
• Now, assign his trips in the graphical mode.

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Student Trips
Assigning trips to stops (schedule trips) and
stop service will be covered more in Part 3.
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Introduction to TIMSNT-Part 2
This concludes Part 2 of the training
session. Please do one of the following

• Go back and review areas that interest you.

• Try the example with your county data.

Adding A School

• Exit the presentation.

• Go back to the web page and proceed with Part 3
  Runs, Driver Directions, Stops, Routes and
  Options.