Setting Up a District Planning and Advisory Council

1
Setting Up a DistrictPlanning and Advisory
Council

2
California Code of Regulations (CCR)

• 55401. Current and Long Range Plans. The
  governing board of each Community College
  district shall establish policies for, and
  approve, current and long range educational plans
  and programs for each Community College which it
  maintains and for the district as a whole.

3
SMC Board of TrusteesPolicy 2250District
Planning and Advisory Council(adopted January
10, 2005)
The Board of Trustees establishes the District
Planning and Advisory Council. The Board
recognizes the Council as the body primarily
responsible for making recommendations to the
Superintendent/President on matters that are not
otherwise the primary responsibility of the
Academic Senate (BP 2210), Classified Senate (BP
2220), Associated Students (BP 2230) or the
Management Association (BP 2240). Issues include,
but are not limited to, District budget,
facilities, human resources, instruction, student
services and technology planning. Discussion of
these issues by the Council will not supplant the
collective bargaining process. ?This is
paragraph 1 of 2. Policy continues on next slide ?
4
SMC Board of TrusteesPolicy 2250District
Planning and Advisory Council(adopted January
10, 2005)
? continued from previous slide ? The District
Planning and Advisory Council shall comprise
representatives of the faculty (Academic Senate
and Faculty Association), classified staff
(Classified Senate and CSEA),students
(Associated Students) and management
(Administration/Management Association), who
shall mutually agree upon the numbers,
privileges, and obligations of Council members.
The District Planning and Advisory Council shall
establish its own procedures in conformity with
the law. ? This is the end of the policy.
5
Key Ideas

1. Equal number of votes for students, faculty,
   classified staff, and management.
2. Each group appoints own representatives.
3. Links to planning committees established by
   Council.
4. Links to legally-mandated Academic Senate
   committees.
5. No interference with issues in scope of union
   representation (including collective bargaining).

6
EqualityTwo votes on the Councilfor each
category

• 2 votes from classified employees
• 1 from CSEA Chapter 36 and 1 from Classified
  Senate
• 2 votes from faculty
• 1 from Faculty Association and 1 from Academic
  Senate
• 2 votes from students
• Associated Students Board of Directors and
  Interclub Council will determine how to split
  votes.
• 2 votes from management

7
Council participation starts with six
presidents(or their designees)

• SMC
• CSEA
• Classified Senate
• Faculty Association
• Academic Senate
• Associated Students

8
Council will establishplanning committees

1. Four members from each category students,
   faculty, classified staff, management.(Total
   membership 16 people on each committee.)
2. Unions and senates split appointments for their
   category, unless the committee is focused on
   issues entirely within the scope of union
   representation.
3. One co-chair elected by committee.
4. One co-chair appointed by Superintendent/President
   .
5. Co-chairs participate in Council meetings.

9
Planning Committees

• Facilities Planning
• Budget Planning
• Technology Planning
• Human Resources Planning (?)
• Any committees that discuss strictly union issues
  might only include unions and management (similar
  to Safety Committee and Benefits Committee
  arrangement).
• College Services Planning (?)
• others established by the Council

10
Information Flow
SMC Board of Trustees
Supt.s ResponsetoRecommendations(with
originalrecommendation)
Superintendent/President
Meeting Minutes
Recommendations
PresidentsCSEAClassified Senate Faculty
Assoc. Academic Senate Assoc.Students Mgt.
Association
District Planning and Advisory Council (D-PAC)
Recommendations Information
BudgetCommittee
(others)
FacilitiesCommittee
TechnologyCommittee
11
Some Academic Senate committeeshave state
mandatesto participate in planning

• Curriculum Committee(course and degree
  approvals)(C.C.R. 55002)
• Academic Senate Program Review Committee (program
  quality and vitality)(C.C.R. 53200)
• Academic Senate Student Affairs Committee
  (grades, student preparation)(C.C.R. 53200)

12
Other people may attendCouncil meetings

• Two representatives from each of the three
  Academic Senate committees involved in planning
  will participate in Council meetings.
• Other resource people may be invited.
• Reassigned time or release time is negotiable in
  union contracts for both classified employees and
  faculty.
• Council meetings are also open to observers such
  as students, off-duty classified employees, and
  faculty who are not in student-contact periods
  (in a classroom, counseling area, or the library).

13
Questions?