Managing%20Tempus%20(again)

1
Managing Tempus (again)

• Annemieke Waite
• Head of European Office
• University of Bristol

a.m.waite_at_bristol.ac.uk
2
Topics covered

• Available budget
• Payment Schedule
• Rules Regulations
• Reporting Dates
• Claim Forms how to complete them

3
Budget Available

1. Staff Costs 111,350.00
2. Travel Subsistence 160,990.00
3. Equipment 48,350.00
4. Printing and Publishing 11,000.00
5. Other Costs 23,000.00
6. Indirect Costs 18,600.00
7. Overall Costs 373,290.00
8. Maximum TEMPUS Grant 354,625.00

4
Payment Schedule

• 60 of grant payable in November/December 2004
• 30 (second instalment) can be requested when 70
  of first payment is spent
• 10 balance payable upon satisfactory completion
  of Final Report

5
Travel Subsistence

• 194 Mobilities, including
• 55 From EU Croatia
• 49 From Croatia EU
• 80 Within Croatia

6
Equipment

• Personal Computers
• Laptops
• Printers
• LCD Projectors
• Software (Dreamweaver)

7
Printing Publishing

• Questionnaires
• Newsletters
• Establishment and maintenance of website
• Information Leaflets

8
Other Costs

• Language Courses for 20 people
• Visa
• Exchange losses

9
Other Activities

• 2 Staff Surveys
• 2 Skills Development Courses
• EAIE Conference in Krakow (2005)
• Site Visits to EU institutions
• 6 Inter-University network meetings
• 4 Consortium Meetings
• Bologna Information Meetings
• Monitoring Visits

10
Rules and Regulations

• 5 co-financing
• 10 flexibility (between budget headings)
• Staff Costs may not exceed 30
• Equipment may not exceed 30
• Equipment may now be bought outside EU
• VAT exemption on equipment and services
• 7 Other Costs ( overheads at flat rate)
• Receipts, Receipts, Receipts.

11
Reporting Dates

• 15.01.2005 Report on Implementation (IR1)
• Summary Report for publication
• 01.03.2006 Report on Implementation (IR2)
• Summary Report for publication
• Statement on costs incurred
• 30.10.2007 Final Report on Implementation (IR3)
• Summary Report for publication
• Financial Statement

12
Travel Costs

• Only ACTUAL costs may be reimbursed
• Plane APEX or Economy fare
• Train First-class rail fare
• Car Equivalent of First Class rail fare for
  same distance (one person)
• Coach Cost of renting a coach for group travel
• Receipts for all travel must be provided

13
Subsistence Costs

• Duration International Partner Country
• mobility mobility
• 1 day 150 80
• 1 week 1000 500
• 2 weeks 1600 800
• 3 weeks 2100 1000
• 4 weeks 2500 1250

14
Claim Forms

• TEMPUS FORMS
• Convention for Staff Costs
• Individual Grantholder Report
• OUR FORM
• Payment Form