PROJECT MANAGEMENT 101

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PROJECT MANAGEMENT 101
Your company name presents

• Training Course

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Course contents

• Overview Module Structure
• Lesson 1 Introduction to Project Management
• Lesson 2 Understanding Terminologies
• Lesson 3 PMBOK Fundamental
• Lesson 4 Enterprise Project Management

Each lesson includes a list of suggested tasks
and a set of test questions.
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Overview Module Structure

• The modules are structured into 4 building blocks
  of knowledge levels. Each module is sub-divided
  into Online Lecture Lesson and Workshop Lesson.
  The 4 building blocks are as follows
• PM 101 Basic Level
• PM 102 Intermediate Level (focus is Project
  Team)
• PM 103 Advance Level (focus is Project Manager)
• PM 104 Executive Level

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Course goals

• By completing all the lesson modules, you would
  reach the following competencies
• Build a good understanding of the fundamentals of
  Project Management.
• Build a good understanding of the methodology and
  how it ties into your professional world as a
  stakeholder.
• Converse and understand conversation in the arena
  of project management.
• Build a high level of understanding of the
  Enterprise Project Management Solutions.

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Lesson 1

• Introduction to Project Management

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Lesson 1 contents

• Lesson 1.1 The Finding at First Glance
• Lesson 1.2 What is a Project?
• Lesson 1.3 What is Project Management?
• Lesson 1.4 Change and how it impacts Projects
• Lesson 1.5 Balancing Four Elements
• Lesson 1.6 Process Methodology

Each lesson includes a list of suggested tasks
and a set of test questions.
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The Findings at a Glance

• KPMG survey demonstrates
• Boards executives are making increasing
  commitments to achieve business results through
  project outcomes.
• These commitments are delivered through projects,
  and are often articulated as project benefits to
  a business case.
• Both compliance performance initiatives drove,
  and continue to drive, increases in project
  activity, budgets and complexity.

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Reasons Why Projects Fail

• The Top 10 Reasons Projects Fail
• Inadequately trained and/or inexperienced project
  managers
• Failure to set and manage expectations
• Poor leadership at any and all levels
• Failure to adequately identify, document and
  track requirements
• Poor plans and planning processes
• Poor effort estimation
• Cultural and ethical misalignment
• Misalignment between the project team and the
  business or other organization it serves
• Inadequate or misused methods
• Inadequate communication, including progress
  tracking and reporting

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What is a Project?

• A Project is
• A temporary endeavor undertaken to create a
  unique product or service.

A StartDate Time
A FinishDate Time
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What is a Project?

• A Project is
• A temporary endeavor undertaken to create a
  unique product or service.

This term means that a project
temporary Has a beginning and an end
endeavor Involves effort, work
to create Has an intention to produce something (project deliverables)
unique One of a kind, rather than a collection of identical items
product Tangible objects, but could include things like computer software, editorial or book
service Might include the establishment of a day-care center, for instance but NOT its daily operations
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What is Project Management?

• Project management is the application of
  knowledge, skills, tools and techniques to
  project activities to meet project requirements.
• PMBOK (Project Management Body of Knowledge as
  defined by the Project Management Institute -
  PMI)
• The planning, monitoring and control of all
  aspects of the project and the motivation of all
  those involved in it to achieve the project
  objectives on time and to the specified cost,
  quality and performance.
• PRINCE2 Project Management Methodology

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What does it mean in simpler terms?

• A simultaneous management of four basic elements
  of a project that lead to project success

Scope
Time
Budget
Resources/Performance
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Change how it impacts Project

• Changes to any one of the basic elements will
  effect at least one other elements

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Balancing Four Elements

• In order to execute a project in harmony with the
  four elements, we require a process

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Process
A process is a set of interrelated actions and
activities that are performed to achieve a
prescribed set of products, results or
services. PMBOK (Project Management Body of
Knowledge as defined by the Project
Management Institute - PMI)
TOOLS TECH
INPUT
OUTPUT
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Methodology

• A methodology is a repeatable process with
  project-specific methods, best practices, rules,
  guidelines, templates, checklists, and other
  features for building quality systems that are
  manageable and deliver value to the organization.
  The methodology can be used and reused any number
  of times.
• Richard Murch (2005), Methodologies in IT
  Comprehension, Selection, Implementation

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Lesson 1 Question 1

• A Project is defined as
• The work that must be done in order to deliver
  the product and/or service.
• A temporary endeavor undertaken to create a
  unique product or service.
• The amount of work in labor hours required to
  complete a task.
• A temporary endeavor undertaken to create a
  repeatable product or service.
• Answer B

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Lesson 1 Question 2

• PRINCE2 defines Project Management as the
  application of knowledge, skills, tools and
  techniques to project activities to meet project
  requirements.
• Is this true or false?
• Answer False. This is a definition of PMBOK not
  PRINCE2
• The planning, monitoring and control of all
  aspects of the project and the motivation of all
  those involved in it to achieve the project
  objectives on time and to the specified cost,
  quality and performance.
• PRINCE2 Project Management Methodology

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Lesson 1 Question 3

• PMBOK means
• Project Management Body of Knowledge
• Project Management Book of Knowledge
• Program Management Body of Knowledge
• Program Management Book of Knowledge
• Answer A.

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Lesson 1 Question 4

• PMBOK defines a process as a set of interrelated
  actions and activities that are performed to
  achieve a prescribed set of products, results or
  services.
• Is this true or false?
• Answer True.

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Lesson 2

• Understanding
• Terminologies

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Lesson 2 contents

• Lesson 2.1 Understanding Terminologies
• Lesson 2.2 Understanding PM Language

Each lesson includes a list of suggested tasks
and a set of test questions.
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Understanding Terminologies

• To better understand a methodology, we first must
  understand the language.

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Understanding Project Management Language

• Like any other profession, project management has
  a language of its own. Terminologies are like
  vocabulary and we must understand them in order
  to speak the language of project.

• Project Scope
• Scope Creep
• Baseline
• Milestone
• Risks
• Work Breakdown Structure

• Critical Path
• Critical Task
• Constraint
• Dependencies
• Lead/Lag Time
• Slack

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Lesson 2 Question 1

• Which is a TRUE statement for a Scope?
• The work content and products of a project or
  component of a project.
• Scope is fully described by naming all activities
  performed, the resources consumed and the end
  products which result, including quality
  standards.
• A statement of scope should be introduced by a
  brief background to the project, or component,
  and the general objective(s).
• Answer A B.

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Lesson 2 Question 2

• What is a Critical Path?
• The original approved plan plus or minus approved
  scope changes.
• A sequence in which one task must be completed
  before another task can start.
• The sequence of tasks that form the longest
  duration of the project that must be completed on
  schedule for the entire project to be completed
  on schedule.
• Answer C.

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Lesson 2 Question 3

• What is a Milestone?
• A significant event in the project, usually
  completion of a phase or of a major deliverable
  with a 0 day duration.
• A significant event in the project, usually
  completion of a phase or of a major deliverable
  with a 1 day duration.
• A significant event in the project, usually
  completion of a phase or of a major deliverable
  with a of completion.
• Answer A.

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Lesson 3

• PMBOK Fundamentals

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Lesson 3 contents

• Lesson 3.1 Understanding Roles
• Lesson 3.2 Understanding Triple Constraint
• Lesson 3.3 Understanding Processes
• Lesson 3.4 Understanding Knowledge Areas
• Lesson 3.5 Understanding Project Plan

Each lesson includes a list of suggested tasks
and a set of test questions.
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Understanding Roles
Stakeholders
Sponsors
Customer
Co President
Project Manager
Project Team
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Understanding Triple Constraint
Quality
Time
Cost
Scope
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Understanding Processes
Initiate authorizes work, defines initial scope
Plan solidifies scope requirements
Execute/Control team performs the work,
measures variance, corrects (controls) as needed
Close formally ends phase or project
Execute
Initiate
Close
Plan
Control
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Understanding Knowledge Areas
ScopeMgt
TimeMgt
IntegrationMgt
ProcurementMgt
CostMgt
Project Management
CommunicationsMgt
QualityMgt
HRMgt
RiskMgt
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What is a Project Plan?

• A formal, approved document used to guide both
  project execution and project control. The
  primary uses of the project plan are to document
  planning assumptions and decisions, facilitate
  communication among stakeholders, and document
  approved scope, cost, and schedule baselines.
• PMBOK (Project Management Body of Knowledge as
  defined by the Project Management Institute -
  PMI)
• A statement of how and when a project's
  objectives are to be achieved, by showing the
  major products, milestones, activities and
  resources required on the project.
• PRINCE2 Project Management Methodology

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What does it mean in simpler terms?

• A description what is to be done, what funds are
  available, when it will be done and by whom of
  the entire set of tasks that the project
  requires.

Scope
Planning
Time

Managing
Schedule

Quality
Controlling
Risk
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What is NOT a Project Plan?

• Microsoft Project Schedule is NOT a Project Plan
• It is only a tool to facilitate a Project

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Lesson 3 Question 1

• Who are Stakeholders?
• Project Manager and Project Sponsor.
• Project Manager and his Project Team.
• Project Manager, Project Team and Project
  Sponsor.
• Individuals and organizations who are involved in
  or may be affected by project activities.
• Answer All Of The Above.

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Lesson 3 Question 2

• What is a Triple Constraint?
• It is Project, Program and Portfolio Management.
• It is to harmonize Scope, Time and Cost in order
  not to compromise Quality.
• It is to mitigate Risk, maintain Quality and Cost
  in order not avoid Scope Creep.
• None Of The Above.
• Answer B.

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Lesson 3 Question 3

• What are the 5 phases of a project according to
  PMBOK?
• Initiate, Plan, Execute, Monitor and Close.
• Initiate, Plan, Execute, Monitor and Control.
• Initiate, Plan, Execute, Control and Close.
• None Of The Above.
• Answer C.

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Lesson 3 Question 4

• What is a Project Plan?
• A document with Work Breakdown Structure, Gantt
  Chart and Microsoft Project MPP file.
• A formal, approved document used to guide both
  project execution and project control. The
  primary uses of the project plan are to document
  planning assumptions and decisions, facilitate
  communication among stakeholders, and document
  approved scope, cost, and schedule baselines.
• A statement of how and when a project's
  objectives are to be achieved, by showing the
  major products, milestones, activities and
  resources required on the project.
• Answer B C.
• B is based on PMBOK and C is based on PRINCE2

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Lesson 4

• Enterprise Project Management (EPM)

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Lesson 4 contents

• Lesson 4.1 Overview
• Lesson 4.2 Information Rollup
• Lesson 4.3 Information Connectivity

Each lesson includes a list of suggested tasks
and a set of test questions.
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Overview

• Enterprise Project Management (EPM) is the
  strategic management of business and IT
  priorities, investments, and projects across the
  enterprise. The objective of EPM is to take full
  advantage of the synergies across your enterprise
  architecture, portfolio management, and project
  management office disciplines to get maximum
  strategic value and return on project
  investments.

Enterprise Architecture
Portfolio Management
Enterprise Project Management (EPM)
PMO Project Program Management
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Information Rollup
WithoutEPM
WithEPM
HBM Executives
HBM Executives
Business Unit B President
Business Unit A President
Dependency Layer 1
Business Unit B President
Business Unit A President
Project Managers
Dependency Layer 2
Project Managers
Project Managers
Information is second-hand and has dependency
layers
Information is first-hand and on-time
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Information Connectivity
Silo Project Management Operation
Standards
Best Practices
Policies
Governance
Interconnected Project Management Operation
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Lesson 4 Question 1

• Which of the following is not incorporated into
  the EPM System
• Portfolio Management
• Strategic Initiatives
• Project Management
• Public Relations
• Answer d) Public Relations

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Lesson 4 Question 2

• TRUE OR FALSE
• The EPM Solution does not allow high level
  executives to see detailed Business Unit
  activity.
• Answer False the EPM solution provides high
  visibility at the corporate level

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Lesson 4 Question 3

• Which of the following information is not
  available in the EPM Solution?
• Best Practices
• Employee Benefits
• Standards
• Policies
• Governance
• Answer b) Employee Benefits