After School Snack Training

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San Francisco Unified School District ExCEL After
School Programs
Snack Order/ Distribution
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SFUSD Snack Program

• You can OPT out!
• You can choose another vendor (if you have any
  questions regarding vendors please contact Lucy
  Hong at hongl1_at_sfusd.edu)
• If you choose to purchase your own snacks or use
  a vendor, the snacks need to follow ExCEL Healthy
  Food Guidelines(located on the ExCEL Website)
• Healthy snacks can be included in your invoices
  to ExCEL

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Qualifying for SFUSD Snacks

• School site must be at least 50Free/Reduced
  status as designated by SFUSD

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Snack environment distribution

• Students MUST be served TWO COMPONENTS during
  after school to COUNT as a reimbursable snack.
• Students must physically take TWO COMPONENTS
  (snacks cannot be handed to students)
• Students can not hand out snacks to other
  students.
• Leftover snacks should be stored properly or
  discarded the same day of distribution.
• If a participant does not want one or both snack
  components the participant should put the item(s)
  in the Share Bin (a container where unwanted
  snacks are placed, and can be shared among the
  participants)

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Snack environment distribution

• Post Justice For All poster and snack menu
  where you serve snacks

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Number Sheet

• For accurate count/ tally of daily snack
  distribution, the School Site must fill out a
  Number Sheet everyday.
• File at School Site
• Staple with your School Sites Sign In/ Sign Out
  Sheets

Snack by Room Meal Count Summary

• Use the snack by room meal count form when your
  site distributes SFUSD snacks in different
  classrooms. Also count/tally on this form
• This form is located on the ExCEL Website.

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Submissions Deadlines

• Adjustments are due Friday 10 am to
• EMS ( please see calendar for deadlines)
• Adjustments can be made for field trips and
  declining or increasing attendance.
• Friday adjustments will take effect in two weeks
  on Monday. For example if you make an adjustment
  on August 29th, the adjustment will take effect
  on September 8th.
• Email your Student Nutrition Area Supervisor
  regarding any concerns regarding deliveries/no
  deliveries and incomplete amounts, etc. (If you
  let Student Nutrition know a day/week later,
  there is very little they can do.)
• Snack Counts and Monthly Attendances are due on
  the 5th of each month (unless otherwise noted on
  the ExCEL calendar) to                          
                 Via EMS

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SNACK REPORTING
Step 1. Click on the snack tab
Step 2. Click on the week you want to report
snacks.
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Step 3. Report Snack Numbers and Click Save
Amount on hand Any snacks left over from the
previous day/week.
Amount Served Number of snacks distributed to
participants. Each student must be served TWO
COMPONENTS.
Amount Sent The amount delivered for that day.
The amount should be equal. Please send an email
to your Student Nutrition Area Supervisor if
there is a difference.
Amount Left Over Numbers of snacks that were
not distributed
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New developments in SFUSD snack

• Snack adjustments on EMS
• Deadlines for snack adjustments are located on
  the ExCEL Calendar, email reminders will not be
  sent out.
• CBO agencies will be billed for non-reportable
  snacks

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Snack adjustments on EMS

• Only make a snack adjustments if you wish to
  receive a different order.
• If want to make an adjustment for only one week
  you must enter your original order for the
  following week.
• Please see ExCEL calendar for snack adjustment
  deadlines.

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How to make a snack adjustment
On the snack reporting page, click Go to next
ordering period
Input your snack order by the deadline. (Please
see ExCEL Calendar for more details)
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CBO agencies will be billed for non-reportable
snacks

• For sites serving less than what was ordered it
  will be tracked by SNS and billed to the CBO
  agency monthly.
• 0.80 per student per day
• If sites fail to report snack and attendance
  numbers by the deadline, the amount will be
  tracked by SNS and billed to the CBO agency
  monthly.
• For sites that request snacks in August,
  attendance and snack information is due on
  September 5th.
• Invoices will be sent from ExCEL
• Payments sent to SNS