Annual DGS and Staff Meeting

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Annual DGS and Staff Meeting

• Thursday, September 22, 2011

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Enrollment
3
Self-Study

• Thanks to Julia Costich, Tim McClintock, and John
  OBryki, review team members
• And
• To all of you for input

4
Consider a larger role for the Graduate Council
in Graduate School strategic planning
Graduate Council
5
Streamline process for institutional approval of
courses and programs
Curriculum website
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SACS Accreditation

• TA Credentials in Faculty Database
• TA CVs (for Type 1 TAs)

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Develop a fully electronic on-line (admissions)
application

• Hobsons Apply Yourself
• An on-line application that will accommodate all
  program-specific requirements
• Document-upload capability
• resumes, CVs, transcripts
• Letters of reference
• Project completion 01/2012 Go-live ??

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Continue to focus on recruiting a diverse
community of graduate students  

• Goal to increase enrollment in response to the
  Graduate School Strategic Plan
• Increase total graduate student enrollment by 20
  by 2014
• CPE imperative to achieve parity
• Philosophy of engagement cultivate a climate of
  collaboration
• Strategies
• Assessment

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Make TA stipends competitive

• Also,
• Fellowship competitions
• Student travel support for doctoral students
• Gillis Scholarships reminder
• Petition for Deans Scholarships (December)
• Universal Tuition requirements
• Student Health Insurance

10
Begin writing education and training grant
proposals

• Grant proposal in the works for a Mellon-funded
  Teaching Fellow Program (collaborative initiative
  with Appalachian College Association, with
  University of Pikeville as pilot institution)
• Also
• Preparing Future Faculty (PFF) courses and
  workshops
• Communicating-Research Initiative (possible
  affiliation with Stony Brook Center for
  Communicating Science)

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Degree Application Report

• Diane Skoll, EAG Business Intelligence Team

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UKnowledge

• Electronic Theses and Dissertations will be
  stored at
• http//uknowledge.uky.edu/
• Testing is underway for the electronic submission
  of theses and dissertations (Fall 2011)

13
Redesign the University and Graduate School
websites

• For better accessibility through Internet search
  engines
• Revise the university website format immediately
  to allow prospective students to reach the GS
  application directly from the UK home page  

14
Continue development of on-line forms and
automation of deadline reminders

• Review of Forms page underway
• Use of Listservs and email
• Qualtrics software forms, surveys, etc.
• Graduate Faculty appointment

15
Fully integrate the legacy GRADS database with
the new SAP for Higher Education Business
Solutions database

• Staged decommissioning of GRADS
• Recruitment (Hobsons Connect)
• Application process (Hobsons Apply Yourself)
• Degree process (SAP application and processing)
• Funding processes (coming soon)
• Data and reporting, i.e., ForDGS area (ongoing)

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Consider a larger role for the Graduate Council
in Graduate School strategic planning

• Masters Proposal 
• 1. To be consistent with doctoral student policy,
  all masters students must be enrolled in order
  to take the final examination. In the event that
  all course work has been completed in a semester
  prior to the examination, students must register
  for XXX-748 Masters Residency Credit (0 credit
  hours)

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Consider a larger role for the Graduate Council
in Graduate School strategic planning

• Masters Proposal 
• 1. To be consistent with doctoral student policy,
  all masters students must be enrolled in order
  to take the final examination. In the event that
  all course work has been completed in a semester
  prior to the examination, students must register
  for XXX-748 Masters Residency Credit (0 credit
  hours)
• 2. After completion of coursework, thesis (Plan
  A) masters students must maintain continuous
  enrollment in XXX-768 Thesis Residency Credit (2
  credit hours) each fall and spring through to the
  final examination

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Consider a larger role for the Graduate Council
in Graduate School strategic planning  

• 1. Acceptance of 3-year international
  baccalaureate degrees
• 2. International Transfer of Credit
• 3. University Scholars
• GRE requirement
• Tuition
• 4. Require only two faculty on Ph.D. committees
  from the program granting the degree 

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Thank you!

• Now is the time for your questions

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• Consider a larger role for the Graduate Council
  in Graduate School strategic planning
• Streamline process for institutional approval of
  courses and programs
• Continue to focus on recruiting a diverse
  community of graduate students  
• Develop a fully electronic on-line (admissions)
  application
• Enhance revenue by increasing application fee
• Make TA stipends competitive
• Require only two faculty on Ph.D. committees from
  the program granting the degree 
• Begin writing education and training grant
  proposals
• Redesign the University and Graduate School
  websites
• Continue development of on-line forms and
  automation of deadline reminders
• Fully integrate the legacy GRADS database with
  the new SAP Enterprise System