Council of Graduate Students General Assembly Meeting

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Council of Graduate StudentsGeneral Assembly
Meeting

• April 24th 2008

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Agenda

• Announcements
• Leadership Award Recipients
• Travel Grant Recipients 
• Elections  
• Guest Speaker Gayla Marty (Graduate School
  Deans office) discusses Grad School
  Communications
• Update GAPSA Meeting
• Appreciation
• Current Officers
• Top GA Attendees

3
Leadership Awards

• Noelle Noonan - Music
• Honorable Mentions
• Isaac Kamola - Political Science
• Robyn Skrebes - Public Policy

4
Travel Awards

• Zhen WangPolitical Science
• Catherine KellyEducation
• DebarchanaGhoshGeography
• Lynne BakerConservation Biology
• Fernando Herrera CalderónHistory
• William DaddarioTheatre
• Leah DomineEcology, Evolution Behavior
• Julia RauchfussGeography

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President

• The President is the chief executive of COGS. The
  President must be accessible to all facets of the
  University Graduate School population and aware
  of the needs of and the issues relevant to
  graduate students.
• organizes and runs GA meetings.
• organizes and runs Deans Meetings.
• represents COGS before the University
  administration, University organizations, and
  outside groups

• serves as a liaison between the above mentioned
  bodies and graduate students
• serves as a member of the Graduate School
  Executive Committee
• officially represents COGS to the GAPSA Executive
  Committee.
• identify, study, and attempts to resolve
  potential and real problems confronting graduate
  students
• is responsible for the efficient operation of the
  Council
• supervises all other COGS officers and office
  staff

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Executive Vice President

• Fills in for the President where needed and
  assists the President in representing COGS before
  University and non-University organizations.
• fills in for the President as needed
• represent COGS before University and
  non-University entities
• act as an official liaison between University
  Senate and COGS
• maintains a list of all committees COGS has seats
  on and communicates with all committee
  representatives that COGS has.
• recruit students for non-internal committees

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Vice President of Finance

• The Vice-President for Finance is responsible for
  all aspects of fiscal policy.
• coordinates, monitors and plans fiscal policy
• makes monetary disbursements for COGS
• organizes and presents the annual budget
• represents COGS in all matters concerning finance
• maintains the COGS Endowment and dispersal of the
  COGS Travel and Education Grants and the COGS
  Leadership Awards
• files taxes and other paperwork required with
  local authorities
• works with GAPSA on the fees request

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Vice President of External Relations

• Responsible for printed communications to all
  graduate students, including the GradLetter and
  the Extra email list. Maintains contact with
  departments and DGSs. Requires usual Exec
  Committee time commitment, about 3 hours per
  month to create publications, plus other
  obligations as necessary.
• aid in COGS recruitment activities
• publish and distributes the GradLetter, the COGS
  Extra! electronic newsletter, and other
  publications
• maintains communications with graduate programs
  and DGS
• coordinates recruitment of program reps through
  DGS and/or program student councils
• oversees COGS Leadership Award
• oversees COGS sponsored functions for all
  graduate students

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Vice President of Internal Relations

• The Vice President for Internal Relations is
  responsible for establishing and maintaining
  working relations with the graduate programs and
  the Directors of Graduate Studies. The VP-IR is
  also in charge of outgoing communication to the
  general graduate student population from COGS.
• communicate with General Assembly members outside
  of the General Assembly meetings
• coordinate PR Council activities
• oversee COGS internal committees (ad hoc or
  otherwise)
• oversees the preparations for General Assembly
  meetings

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Vice President of Communications

• Responsible for the COGS website and all COGS
  advertising (MN Daily, etc).Takes minutes at the
  GA meetings.
• maintains and updates the COGS web pages
• summarizes minutes of General Assembly meetings
  and Executive Committee meetings make them
  available on COGS web site
• documents all motions and votes at the meetings
  post them on the COGS web site
• updates and maintains internal documents
  (constitution and bylaws)

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Policy and Review Council Chairs

• Biological Sciences
• Education and Psychology
• Health Sciences
• Language, Literature and the Arts
• Engineering, Physical and Mathematical Sciences
• Social Sciences

• Responsibilities
• Find representatives for your PR council
• Help run workshops for COGS
• Attend GA and Exec meetings

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Senators

• The COGS Student Senators represent COGS to the
  University Senate. Senate meetings are
  approximately once a month for most of a Thursday
  (from 11am until 4pm or so, depending on the
  agendas). Senators also represent COGS to the
  GAPSA General Assembly (along with the President
  of COGS). Senators are extremely important
  positions as they directly promote COGS'
  interests to the University at large.
• Monthly Senate meetings (5 hours)
• Monthly COGS GA meeting (2 hours)
• Monthly GAPSA meeting (2 hours)

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Guest Speaker

• Gayla Marty
• Director of Communication for the Graduate School

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GAPSA Update

• Elections completed last night
• Resolution passed regarding best financial
  practices

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Appreciation

• Current Officers
• Bryan Gordon
• Eric Grashorn
• Matt Kaplan
• Andy Exley
• Jenny Corcoran
• Caroline Hilk
• Sarah Stoddard
• Eli Meyerhoff
• Eden Kaiser
• Geoff Hart
• Scott Johnson

• Top GA Attendees
• Alyssa Anderson (Entomology)
• Angela George (HLLCL)
• Duane Robinson (Vet Medicine)
• Tim Salo (Computer Science)
• RenataTicha (Education Psychology)
• Andy Warta (Chemical Engineering)
• Pamela Weisenhorn (Ecology, Evolution Behavior)
• Pam Wesely (Education, Curriculum Instruction)
• Xi Zhu (Sociology)

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Adjourned!
Have a great rest of the semester