Title: OST164 Text Editing Applications
1OST164 Text Editing Applications
- Chapter 6 Other Punctuation
- Periods (Pages 122-123)
- Semicolons (Pages 131-133)
- Quotation Marks (Pages 133-134)
Punctuation errors are easily overlooked.
Sometimes these errors are the result of a
hectic, time-pressured day. At other times, these
errors occur because you fail to check a
reference source.
2Rules for PERIODS
- Use a period to end a sentence or command.
- Cultural diversity is an important issue in
business. - Do not answer any questions they ask you without
a lawyer. - Use a period to end a polite request-a question
where the person spoken to is likely to respond
by doing what is requested instead of simply
answering the question. - Polite Request
- Will you please fax me your response by Friday.
- Would everyone in the room who hasn't received an
ID card please move to the front of the line. - How could I have known that those documents I had
sent were top secret. - Question
- Do you think you can fax me your response by
Friday? - Should I have know that those documents I had
sent were top secret?
3Rules for PERIODS
- Use a period after numbers or letters that
enumerate items in outlines or displayed lists.
Also, add a period at the end. - We need to
- Revise our hiring procedures.
- Develop a training program.
- Implement an incentive plan.
- Last week, we
- Revised our operations manual.
- Decided on a new pay scale.
- Decided who to promote next month.
- The items in a list do not end with periods
because they appear to be a list of inventory
items. - We need to take We need to take
- A sleeping bag 1. A sleeping bag
- A tent 2. A tent
- A box of matches 3. A box of matches
Note the usage of the COLON in each sentence as
well.
4Rules for SEMICOLONS
- Semicolons are used to join items.
- The most common use of the semicolon is to join
two closely related independent clauses that are
not joined by a coordinating conjunction (and,
but, or, not). - Daryl took the photographs today the prints
should be ready by tomorrow. - Doug supported the legislation his colleagues
voted against it.
5Rules for SEMICOLONS
- The semicolon is used to join two related
independent clauses when the second clause begins
with a transitional expression such as therefore,
however, for example, consequently, or moreover. - Chelsea was late again this morning, however, she
had a legitimate reason this time. - Jason contributes regularly to his retirement
account consequently, his monthly retirement
check will be sufficient. - Ms. Clarke refused to increase our advertising
budget she suggested, moreover, that we decrease
it by at least 500.
6Rules for SEMICOLONS
- The semicolon replaces the comma in a series when
one or more of the items in the series already
includes a comma. - WRONG
- Greta will be consulting in Chicago, Illinois,
Columbia, South Carolina, St. Louis, Missouri,
and Bristol, Tennessee. - RIGHT
- Greta will be consulting in Chicago, Illinois
Columbia, South Carolina St. Louis, Missouri
and Bristol, Tennessee. - Those who will attend the meeting are Jane Smith,
an Avon representative Tina Ray, a Mary Kay
representative and Anne Jones, an Arbonne
representative.
7Checkup 6-4
- 3
- Tara adjusted the temperature in the room Ruth
still complained of being cold. - 4
- Our holiday policy is very generous for example,
we are allowed three personal days to use at our
discretion. - 8
- My plane was late however, I did not miss my
connecting flight. - 10
- Your deposit wasnt made until 445 p.m. today
therefore, it will not be credited to your
account until tomorrow. - 13
- Jaya will demonstrate our products in Tampa,
Florida Raleigh, North Carolina Denver,
Colorado and Austin, Texas.
8Rules for Quotation Marks
- Use quotation marks to enclose a persons exact
words. - Our sales figures are good, Brittany said. In
fact, we are exceeding our expectations. - You will be amazed at the wealth of data
available at our Web site, said Bryant Mayo, our
business information manager.
Note that the comma and the period belong inside
the closing quote.
9Rules for quotation marks
- Use quotation marks to enclose the titles of
parts of books, magazines, newspapers, or other
published works. These include titles of
chapters, articles, and essays. - The fifth chapter, Supervising Difficult
People, is the most useful one in the book
Management Challenges. - Her article Capitalizing on E-Commerce appeared
in the Los Angeles Times. - I didnt read her article How to Use a
Computer therefore, I cant discuss it with you.
Note that the colon and the semicolon belong
outside the closing quote.
10Rules for quotation marks
- Quotation marks are used with special words or
phrases that follow the words marked, stamped,
titled, and labeled. - Please mark this package Fragile.
- The CD-ROM is labeled For individual use only.
- Have the manufacturing personnel stamp on the
material Do not remove.
11Question mark and quotation mark
- Put question marks either inside or outside
closing quotation marks, depending on whether the
marks apply to the quoted words only or to the
entire sentence. - Question Mark
- Have you read William Simpsons latest article,
Thats the Way Technology Works? - Outside because the entire sentence is a
question. - I heard Lisa say, What do you think you are
doing? - Inside because only the quoted sentence is a
question. - What do you think of the chapter Wireless
Accessibility? - Outside because the entire sentence is a
question. - Please be sure you read the article Is a
Wireless Homes in Your Future? - Inside because only the quoted sentence is a
question.
12Rules for the Underscore and Italic
- Underscores have traditionally been used to
provide emphasis in typed material. However,
italic type if more commonly used instead to
emphasis words. - Words that represent the actual words are usually
underscored but may also appear in italics.
Words should appear in italic. - Through this report, the words affect and effect
are used incorrectly. - All employees should understand the term sexual
harassment.
13Rules for the Underscore and Italic
- Titles of books, magazines, newspapers, plays,
and other COMPLETE WORKS may be underscored.
These titles are more often typed in italics or
in all-capital letters. - Three of Alice Hyatts best-selling books are
Healthy Living, Fit for Life, and Food for
Fitness. - Partial works quotation marks
- Complete works italicized
- The article How to Breathe was located in the
magazine Asthma in Todays Society.
NOTE Do italicize any punctuation that
appears before or after the title.
14Revision symbols
- To insert a question mark, simply write in the
question mark. - Is the project completed?
- Insert a quotation mark
- He said, Yes, I will.
- Transpose punctuation
- Ben asked, Who ordered the pizza?
- Italicize Her book it titled Enhanced Design.
-
ital
15Checkup 6-5
- 1 Was the fax marked Notify Recipient on
Arrival? (question mark goes outside the
quotation mark) - 2 The attorney asked, Do you agree with the
proposed settlement? - (question mark goes inside the
quotation mark) - 3 The menu erroneously listed desert instead of
dessert. - 4 Can you meet with us on September 10?
- 5 The accountant asked, Was the invoice mailed
yesterday? - (question mark goes inside the quotation mark)
- 6 The word mistake has a negative connotation.
16Checkup 6-5 (contd)
- 7 Coretta excitedly announced, Im going on a
cruise! - (quotation mark goes inside the quotation mark)
- 8 The article Exercise for Executives
appeared in Business Today, which is a local
magazine. - 9 We anticipated that additional research will
confirm our claims, stated the manager. - 10 We agree with your decision, Miguel said,
but we prefer taking immediate action instead of
waiting until Monday. -