OST164 Text Editing Applications

1
OST164 Text Editing Applications

• Chapter 3 - Capitalization
• Pages 64-83

Capitalization is used to give importance and
emphasis to works. Capital letters play a very
special role in business writing.
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Basic capitalization rules

• Capitalize the first word of a sentence.
• Capitalize the first word of an item in a list or
  an outline.
• Use the software to
• Create forms.
• Design newsletters.
• Develop brochures.
• Capitalize proper nouns-the names of particular
  (specific) people, places, and things.
• Mrs. Anna Williams Lake Erie
• The Serengeti Plain the Internet
• Pyrex plates Hewlett-Packard
• Garner Corporation Atlanta, Georgia

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Common nouns

• Do NOT capitalize common nouns-nouns that refer
  in general to people, places, or things.

COMMON NOUN PROPER NOUN
building Wayne West Building
city New York City
hotel Grand Hotel
street Jasmine Street
company Smith Barnes Company
river Neuse River
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titles

• Capitalize titles when they appear before a
  persons name.
• Do NOT capitalize titles when they follow or
  further explain a persons name, except in an
  inside address or the writers identification of
  a letter.

Dr. Maria Steibel, is a visiting professor at East Carolina University. Professor Maria Steibel, who is a doctor from Brazil, is speaking to our class today.
Dr. Maria Steibel Visiting Professor Department of Social Sciences Springs University Altamont Springs, FL 32714 Sincerely, Wayne Poleta, Vice President
I heard that Professor Jones was going to retire. John is vice president of the firm.
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Days of the week, months, holidays, and religious
observances

• Capitalize days of the week.
• Capitalize months of the year.
• Capitalize holidays.
• Capitalize religious observances.
• Seasons of the year are NOT capitalized.

Sunday, Thursday Memorial Day fall, spring
January, May Kwanzaa Easter
Labor Day Thanksgiving Christmas
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Abbreviations and Acronyms
Use all-capital letters for

• Certain abbreviations (shortened forms of words
  or phrases).
• Mr. Mrs.
• Inc. Co.
• Dr. Lt.

• Coined acronyms (abbreviations that are
  pronounced as words).
• HTML - ATM
• NCAA - CEO
• IRS

• Some abbreviations mix capital and lowercase
  letters, such as Ph.D.
• Check a dictionary or reference manual to verify
  the capitalization of abbreviations and acronyms.

SADD Students Against Drunk Drivers PIN
Personal Identification Number FAQ Frequently
Asked Questions HUD Housing and Urban
Development WATS Wide-Area Telecommunications
System BASIC Beginners All Purpose Symbolic
Instruction Code
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TIME

• When keying in a time, always put the a.m. and
  p.m. in lowercase letters.
• A period follows each of letter.
• It is 11 a.m. in New York.
• Did you say to meet at 2 p.m. or 3 p.m. at the
  restaurant?
• NOTE When you use a.m. or p.m., it is redundant
  to add morning , afternoon, or evening.
• It is 11 a.m. in the morning in New York.
• Did you say to meet at 2 p.m. in the afternoon?
• Please call me at 10 p.m. this evening?

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Literary works such as Books and pamphlets
Rule changed from book pg. 67

• Do NOT use all capital letters for literacy
  works.
• Underscore or italicize major components put
  quotation marks around minor components.
• My favorite chapter in the book Computers in
  Your Future was Input Devices and Methods.
• or
• My favorite chapter in the book Computers in
  Your Future was Input Devices and Methods.
• Be consistent and use same style within a
  communication.
• Capitalize all the words in a title except
  articles (a, an, the), short prepositions (of,
  at, for), or short conjunctions (and, or).
• Queen for a Day Murder at Fifth
  Street
• Janie and the Puppy A Matter of Time

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Points of the compass

• Capitalize points of the compass when they are
  used to specify a definite region.
• The best market is on the West Coast.
• The movie plot begins in the Deep South.
• She is moving Down East next month.

• Do NOT capitalize them when they are used only as
  a direction or general location.
• Lake Wylie is west of the highway.
• They plan to build on the east side of town.
• If you drive south, you should find a gas
  station.

NOTE Capitalize points of the compass that are
in mailing addresses.
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Nouns with numbers or letters

• Capitalize nouns that are followed by numbers or
  letters that show a sequence.
• Account 30426
• Building 4C
• Exhibit 12
• Flight 138A
• Item C
• Invoice 8165
• Policy 2259
• Room 212

• Do NOT capitalize the words page, line, and
  paragraph when they are followed by a number.
• page 290
• line 500
• paragraph 3

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Names of people, races, and languages

• Capitalize people, races, and languages
• African Americans
• Indonesian
• British
• Native Americans
• Hispanics
• Portuguese

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Courses Names

• Capitalize the names of specific courses.
• Biology 101
• Computer Science 230
• Algebra II
• Geometry I

• Do NOT capitalize the names of
• Academic subjects
• science
• math
• Areas of study unless they contain a proper noun.
• British literature

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Trademarks and Computer Names

• Capitalize the names of trademarked items-items
  that are licensed to a particular company.
• Kleenex
• Scotch tape
• Band-Aid
• Yellow Pages

• Capitalize the names of computer companies and
  products as they are shown on the computer
  literature.
• PowerPoint
• AltaVista
• JavaScript
• WordPerfect

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Memos

• Date
• To
• From
• Subject
• or
• MEMO TO
• FROM
• DATE
• SUBJECT

• Capitalize the words following theguide
  words-except for prepositions.
• Date August 25, 2008
• To Jay Fin , Director of Fund
• From Sam Lie, City Coordinator
• Subject Health Benefits

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letters

• Capitalize the two-letter state abbreviations
• NC VA TX
• For international addresses, capitalize the name
  of the country on the last line of the mailing
  address.
• ENGLAND

• When using the simplified letter style, type the
  subject line and the writers identification in
  all-capital letters.
• Subject line
• ALVAREX LICENSING AGREEMENT
• Writers Identification
• JEFF W. PATS, PRESIDENT

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letters

• Salutation
• Dear Mr. Griffen
• Ladies and Gentlemen
• Dear Ms. Harper and Professor Ventura

• Complimentary Closing
• Cordially yours,
• Sincerely,
• Sincerely yours,
• Very truly yours,

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• Watch for instances when the automatic correction
  feature in software accidentally capitalizes a
  word that should not be capitalized.
• Example
• A typist reference initials are the first text on
  a new line at the left margin, so it is converted
  automatically to capitalized.
• You will need to proofread carefully to catch
  such an error.

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Revision symbols for capitalization

• Capitalize a letter
• europe
• Lowercase a letter
• State Legislature
• All capitals
• html
• Lowercase a word
• 15 PERCENT
• Initial capital only
• AGENDA

Another revision symbol often used with
capitalization is the symbol use to indicate stet
or do not change. This revision symbol consists
of dots () under the indicate change and directs
the typist to ignore the change that was marked
and to use the original text. Price is only
19.95 Bart works at Netcom.
are


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Capitalization in Family Titles (NOT IN BOOK)

• Capitalize words such as mother, father, aunt,
  and uncle when they stand along or are followed
  by a personal name.
• Let me ask Mother and Dad whether they like it.
• Well be glad to visit Uncle Fred in the
  hospital.
• I hear that Brother Bruce has gone on vacation.
• Do you think Grandmother Best will come to the
  party?
• Do NOT capitalize family ties when they are
  preceded by possessives such as my, your, his,
  our , and their.
• Let me ask my mother and dad whether they like
  it.
• Well be glad to visit your uncle in the
  hospital.
• I hear that your brother has gone on vacation.
• Do you think your grandmother will come to the
  party?
• NOTE If the words aunt or cousin form a unit
  when used together with a first name, capitalize
  these titles, even when they are preceded by a
  possessive. Example your Brother Ben