Collaborating with Office 365

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Collaborating with Office 365

• Storage Optionsand Classifications

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• The Microsoft Office suite (Office 2013) on
  University computers also provides functionality
  for
• Email full-featured client program transfers
  data to on-line Office 365 email, and mobile
  devices
• Calendar efficient way to track schedules on
  computer, on-line, or on mobile devices
• Lync fast, easy way to connect with others
  without using email on your computer, on-line,
  and through the Lync App for mobile devices

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• Outlook Web App provides access to email from
  anywhere, using any browser
• Includes your calendar and contacts
• Includes OneDrive for Business
• Gateway to information about all of your Office
  365 resources

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• Enables users to communicate securely anywhere
  they have network connectivity
• Unifies voice and video calls, Lync Meetings,
  presence, and instant messaging
• Full experience available on applications for PC,
  Mac, Android and iOS
• The Lync Web App allows users to join a Lync
  Meeting from a browser, full online meeting
  experiences, including IM, voice, data
  collaboration and sharing.

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Demo!
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Soon to be updated and re-branded
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• Includes up to 1 TB of cloud storage
• Accessible from a web browser or via applications
  for PC, Android, and iOS (Mac app coming soon!)
• Keep files private, share them with contacts, or
  make them public
• Publicly shared files do not require a Microsoft
  account to access
• Great place to store videos, photos, music and
  other non-restricted university information
• Available to students, faculty, and staff

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Web Apps included Word, Excel, PowerPoint,
OneNote, and Excel Survey
Choose to create and edit a new document in
OneDrive, or open it in the full client program
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Demo!
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Did we say 1TB of storage?
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Coming in 2015 UNLIMITED storage!
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• Install the latest version of Microsoft Office on
  5 PCs or Macs
• Programs included are

• Word
• Excel
• PowerPoint
• OneNote

• Access
• Outlook
• Lync
• Publisher

• All University of Scranton students have access,
  as of September 2014

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• Free for students, faculty, and staff
• Starting today!

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• Install Office apps for free from your
  devices app store

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• Office Applications - Word, Excel, PowerPoint
• On your computer (home and business), mobile
  devices, and online via OneDrive for Business
• Email Calendar
• Outlook client, Outlook Web App, and mobile
  device synchronization
• Lync - IM, voice/video chat, and screen sharing
• OneDrive for Business - 1TB of storage
• Via a browser, desktop clients, and mobile apps

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• Questions?

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Storage Options
Read Only
Data Types Data Types Data Types Backup/ Restore Sharing Sharing Encryption Accessibility Accessibility Accessibility Accessibility Accessibility
Restricted Confidential Public w/individuals Dept./Group to/from PC Off Campus Droid iOS Win Tablet
RoyalDrive Y Y Y Y Y Y Y Y Y Y Y Y

OneDrive Pro N Y Y Y Y N Y Yes with Web Interface (OWA) Y Y Y Y

Desktop N N Not recommended for storage N N N N local only N N N N

Consumer(Dropbox, OneDrive Personal) N N N N Y N N Y Y Y Y Y
Email N Not recommended for storage Not recommended for storage Y N N N Y Y Y Y Y
Only with Apps
For examples of data types and their related
classifications http//www.scranton.edu/pir/its/i
nformation-classifications.shtml
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Data Classifications

• Restricted
• Pertains to information protected by the Health
  Insurance Portability and Accountability
• Act of 1996 (HIPAA), Graham Leach Bliley (GLB)
  Act, Payment Card Industry Data
• Security Standard (PCI DSS), Federal Trade
  Commission Red Flag Rules, Pennsylvania
• Senate Bill 712, or any other federal, state,
  industry, or local law.
• Makes the University liable for costs or damages
  due to unauthorized disclosure under
• laws, government regulations, or contract.
• Includes authentication secrets (passwords,
  private keys, and other information exclusive to
  the university.

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Data Classifications

• Confidential
• Is used primarily to conduct official University
  business with limited internal distribution
• Contains proprietary information, pertains to
  student records that are covered by the Family
  Educational Rights and Privacy Act (FERPA), or
  pertains to donor records.
• PII information on staff, faculty, or students
  that may be used by unauthorized persons, without
  the consent of the subjects.

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Data Classifications

• Public
• Is not classified as restricted or confidential.
  Data that can be viewed by the public which
  causes no harm to the university, and can be
  released freely for public dissemination.
• Examples Sporting Events Schedules
• Performing Arts
• Community Involvement Stories
• News Items (promotions, awards, etc.)

For a more extensive list of examples in ALL Data
Classifications http//www.scranton.edu/pir/its/
information-classifications.shtml
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Storage Matrix

• Data Classifications
• Restricted
• Confidential
• Private
• Locations, Sharing, Access
• RoyalDrive for all university related data
• OneDrive for photos, videos, music, and files
• Clarification seek Data Stewards

For more information www.scranton.edu/it_training