A Modern Intranet Solution on Office 365

1
Modern Intranet - Overview
Copyright 2019 BizPortals Solutions
2
Intranets have evolved
3
Trends
4
Why businesses choose a modern intranet?
5
What is a Modern Intranet?
6
Simply put, a modern intranet is where employees
come to connect, collaborate, share ideas, and
accomplish work. It's a central location where
you can easily find the information, people, and
tools you need to get things done.
Role of a Modern Intranet in your digital
workplace

• ?

News and information
Finding data
Getting work done
Corporate news and communications, onboarding
information from HR, Executives.
Manage your tasks, set reminders, and have access
to the tools you use for work.
People, experts, information, knowledge and ideas
that help people do their jobs.
7
What makes it modern?
It is always with you
A modern intranet is on the cloud, which means it
goes where you go. It is available 24/7 from
anywhere, at any time, using any device.
It is a place where your employees start off
their work, create documents, manage projects,
tasks, emails, receive notifications, fill out
forms, etc.
It is where work is accomplished
A modern intranet should mimic the social
aspect that people have in their personal lives,
and encourage collaboration and knowledge sharing.
It promotes collaboration
It makes things easier
A modern intranet is cloud-based it's intuitive
with a great user experience and easy navigation.
You can automate operations and free up your IT
staff.
8
What makes it modern?
A modern intranet is your corporate hub that
brings all your business processes in one central
location. So instead of using separate
applications for your email, document authoring,
project management, forms processing, and
collaborating everything is available on the
intranet.
It brings everything in one place
A ready-to-go intranet has many benefits over
customized intranets, such as easier adoption and
maintenance, faster implementation of new
features, and less technical skills required.
It is ready-to-go
9
Why do I need a modern intranet?
10
What core features should a modern intranet have?

• Automated Workflows

• Anytime, Anywhere Access

It should allow access to all documents,
policies, calendars, and directories no matter
where you are or what device you are using. This
means it should be based in the cloud.
It should offer multi-stage workflows that
automatically send and notify the appropriate
person to review and approve documents, forms,
or processes.This saves time and can replace
paper forms with electronic forms.
11
What core features should a modern intranet have?
HR Employee Management Tools
Team Sites
It should provide tools to easily publish and
share HR information and policies, news and
announcements, streamline employee onboarding and
off-boarding, and track employee performance.
It should allow you to create different sites
for your different departments and teams and
allow to customize permission settings so that
access to these sites can be open or closed to
the appropriate team members.
12
What core features should a modern intranet have?
Project Management Tools
Employee Directory
It should have the tools to manage projects by
defining teams, assigning tasks, tracking risks
and issues, sharing event calendars, and creating
custom tracking lists. It should allow group
discussions, sharing documents and notes, as
well as creating sub-projects.
It should have an employee directory that
maintains a list of all employees, with their
job title, contact information, a profile
picture and a blurb about what they do. Then
employees can be searched by name, department,
job title and location. This can be as minimal
or as detailed as you would like. A quality
intranet will allow for this type of
customization.
13
What core features should a modern intranet have?
Enterprise Search
Alerts Notifications
It should allow you to search for people,
documents, events, and tasks across the company
to save time.
It should provide customizable alerts and
notifications things such as overdue tasks,
items needing review or approval, company news
alerts and more.
14
What core features should a modern intranet have?
Document Approvals and eSignatures
Electronic Forms
Out-of-the-box, ready-to-use forms for very
common items - expense reimbursement, time off
requests, request to purchase, etc. Instead of
printing, filling and walking your forms from
manager to manager for approvals, you can
initiate and route your forms directly through
the intranet.
Documents can be routed for approval right from
the document library and BizPortals 365s
integration with DocuSign makes getting
signatures from clients, vendors and customers a
snap
15
What core features should a modern intranet have?
Analytics and BI
Integration with Business Apps
BizPortals 365 can present analytical
information from enterprise applications and
data warehouses. For example, information can be
collected from accounting, ERP and MES systems
in a SQL or HANA database and analytics
performed using Power BI and presented
automatically in BizPortals 365.
This is not a common feature, but elite intranet
products like BizPortals 365 allow you to
integrate with your other lines of business and
applications like CRM, ERP, Sales, Finance and
Accounting Systems.
16
What if Im ready for a modern intranet? Where
do I begin?

Research and Request Demos - Research and select
a few to compare. Then request demos to get an
inside look at different features the product
includes.
2.
3.
Time and Cost - Compare each products cost and
estimated time to implement.
Services - Your solution provider should
understand your needs beforehand then move
towards implementation to get your intranet
running, migrate your content, data and processes
to the new platform, and help you through the
success and support.
4.
Place importance on integrations - Apart from
integrating with business apps like CRM, HRIS,
ERP, etc., make sure the solution also integrates
with productivity tools for your employees to
access from one place.
5.
Sustainable architecture - It is important that
the solution you pick has the potential to grow
and expand with your business, and the
architecture should support this growth without
the intranet becoming an unorganized mess.
6.
17
Let us know how we can help
Contact info https//www.bizportals365.com bizin
fo_at_ bizportals.com
9