OSHA

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OSHAs New Recordkeeping Standard
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Why is OSHA Recordkeeping Important??

• Provides information to employers employees on
  injuries/illnesses related hazards in their
  workplaces
• Employers Management tool for administration of
  company safety health programs
• Employees Raises awareness level
• Provides OSHA compliance staff with information
  to facilitate inspections
• Produces statistical data, thereby measuring
  magnitude of nation's injury illness problem

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OSHA VS. WRKR. COMP.

• OSHA RECORDKEEPING REQUIREMEENTS ARE NOT THE SAME
  AS WORKERS COMPENSATION REQUIREMENTS!!!!

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New Forms

• 300 Log
• 301 Supplemental Form
• 300A Summary

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Recording Criteria

• Injuries and Illnesses
• Work Related
• New Case
• Meet one or more of Gen. Requirements
• Additional Criteria

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Additional Recording Criteria

• Needlestick and Sharp
• Tuberculosis
• Hearing Loss
• Medical Removal
• MSD Cases

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Exceptions to Work Environment

• EE member of the general public
• Symptoms at work but source isnt
• Results voluntarily from wellness/recreation
  programs
• Eating/Preparing foods
• Performing personal tasks outside of normal work
  hours
• Personal grooming, self medication (for non work
  related illness), self inflicted.
• Motor vehicle accident in co. parking lot
• Common cold/flu

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Exceptions (continued)

• Common cold/flu
• Mental Illness

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Travel Status

• Hotel
• Detours

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General Recording Criteria

• For Injuries and Illnesses
• Death
• Loss of consciousness
• Lost work day
• Restricted work time/Job transfer
• Medical treatment
• Significant injury or illness diagnosed by
  physician or licensed health care professional

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Lost Work Days

• Count Calendar Days
• Doctor/Licensed Health Care Providers Opinion
• Counting Cap 180 days

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Restricted Work Days/Job Transfer

• Count Calendar Days
• Capp 180 Days
• Permanent Transfer

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Medical Treatment - Exceptions

• Visits to Medical Professional Solely for Medical
  Observation
• First Aid (ex. Butterfly Dressings)
• Diagnostic Procedures
• Prescription Medication (ex. eyes drops)

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First Aid

• Enclosed list of First Aid Treatments
• No other treatment!

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Significant Diagnosed Injury or Illness

• Diagnosed by Physician or Licensed Health Care
  Specialist
• Cancer
• Chronic Irreversible Disease
• Fractured or Cracked Bone (ex. Broken Toe, Broken
  Rib)
• Punctured Eardrum

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Hearing Loss

• STS of 10db or more at 2000, 3000, and 4000 htz.
• Adjusted for Age
• Retesting STS not Recorded if New Test
  Performed Within 30 days (with negative results)

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Recording

• Within 7 Calendar Days
• Centralized Records
• Recorded within 7 calendar days
• Make copies available
• Employees
• Former employees
• Government Reps.
• Employees Reps

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Privacy Concern

• Privacy Case In Place of EE Name
• Injury or illness to intimate part of the body
• Sexual assault
• Mental illness
• HIV, hepatitis, tuberculosis
• Contaminated needlestick/sharps cut
• Other illness If employee voluntarily requests
  it

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Privacy Concern (cont.)

• No Other Cases Classified as Privacy Case
• Additional Allowed Discretion in Describing
  Injury

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300A - Summary

• Separate Page
• February 1, through April 30
• Signed by Company Executive
• Company Owner If sole proprietorship
• Officer of Corporation
• Highest ranking company official at worksite
• Immediate supervisor of the highest ranking
  company official at the establishment

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300 Disclosure

• Disclosed by the End of the Next Business Day
• Employee or Former Employee
• Authorized Rep.
• Personal Rep.
• Designated by the employee or former employee in
  writing
• Legal rep. of a deceased or mentally
  incapacitated employee or former employee

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301 Disclosure

• Within 7 Calendar Days
• Authorized employee rep.
• Only supply section entitled Tell Us About the
  Case
• Next Business Day
• Personal rep.
• Employee or former employee

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Retain/Maintain

• 300, 301, 300A Must be Retained for 5 Years
  Minimum
• 300 Must be Maintained for the 5 Years

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Other Reporting

• Fatalities/Mass Hospitalization (3 or More
  Employees)
• Reported orally (to the Area Office nearest the
  incident)
• Must be reported within 8 hours
• Central number 1-800-321-0SHA

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Other Reporting (cont.)

• Exception (Fatality/Mass Hospitilization)
• Motor vehicle accident on public street or
  highway.
• Public Transportation
• More than 30 days past accident
• Still needs to be recorded

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Government Representatives

• Required to Supply Copies of Records
• Must Be Supplied Within 4 Business Hours
• Reps. Include
• Rep. of Secretary of Labor
• Rep. of Secretary of Health and Human Services
  (including NIOSH) conducting and investigation
• Rep. of State agency responsible for admin. of
  state plan