Skyward%20SMS%20State%20Required%20Fields

1
Skyward SMSState Required Fields

• Staff Profile (slides 2-5)
• Course - State Crosswalk and Tennessee fields
  (slides 6-10)
• Student Demographics (slides 11-25)
• Resources (slide 26)
• Contacts (slide 27)

2
Staff Profile

• Staff State Required Fields

3
Staff Profile Add Staff

• Staff
• Staff Profile
• Add
• Tutorial - ?Help (top right)

4
Staff Profile Staff Information

• Highlight staff members name
• Complete Staff Information
• State Required
• Social Security Number
• License Number
• Endorsement Code
• Enter Staff Type

5
Staff Profile Edit Name

• Name
• Demographic Information
• State Required
• Gender
• Local and Federal Race
• Language
• Date of Birth
• Contact Information

6
Course Maintenance

• State Crosswalk Course Defaults, Course Type and
  Tennessee fields.

7
Course State Crosswalk Edit Course Defaults

• Select Course Master
• OF/CS/BC/CM
• OFfice
• Current Scheduling
• Build Course Master
• Course Master

8
Course Defaults

• Highlight the Course then choose the following
• Edit Course
• Curriculum button (top right)
• Highlight the Course
• Click Edit
• Click on the () to Expand Course Defaults
• Complete Course Code field (underline signifies
  drop down for TN Course Codes)
• Complete Transcript Course Code

9
Course Type

• Edit Type
• Choose from Course Type dropdown

10
Section Master - Tennessee Fields

• OF/CS/BC/SM
• Filter Options Active Sections and 500 records
• Highlight the section
• Edit Section
• Click on the Tennessee button below Save button
• District ID 12
• School State ID 35 ORHS
• Class Type Traditional, Pullout or Self
  Contained
• Teaching Method Traditional
• Save Elementary and Preschool

11
Student Demographics

• Student State Required Fields

12
Student Demographics

• General
• Profile
• Birth History
• School Path
• Entry/Withdrawal
• Entity
• TN/NCLB
• NCLB-2 (Immigrant and Misc - Student
  Classification)
• Schedule Transactions
• Busing
• Address
• Transport

13
Student DemographicsProfile

• Grade/Grad
• Date Entered 9th Grade - ORHS
• Gender
• Local Race
• Ethnicity
• Federal Race
• Other ID
• Language
• Moms Maiden Name

14
Student DemographicsBirth History

• Birth Certificate
• Birth City
• Birth Country
• Birth State
• Birth County

15
Student DemographicsSchool Path

• Next Year School
• Next Year Assignment (choose manual)

16
Student DemographicsEntry Information

• Entry Date
• Grade/Grad Yr
• Enrolled
• Entry Code
• Comment
• School
• Calendar
• Student Type
• Course of Study
• Ineligibility Status

17
Student DemographicsWithdrawal Information

• Date of Withdrawal
• Withdrawal Code (drop down list)
• Comment

18
Student DemographicsEntry/Withdrawal

• If a student withdraws and returns within the
  current school year their returning enrollment
  code would be the same as their original
  enrollment code for the current school year.

19
Student DemographicsEntity screen

• Verify that the student is active, current year
  member and the current school entity is the
  default.

20
Student DemographicsTN/NCLB screen

• SSN or PIN if no SSN is available (check EIS
  before enrolling)
• State ID (check EIS)
• Residence County
• US Entry Date (immigrants)

21
Student DemographicsNCLB-2 Immigrant Status

• Enter the Start Date of Enrollment in U.S.
  Schools.

22
Student DemographicsNCLB-2 - Misc Student
Classification

• Click on MISC (MISCELLANEOUS)
• Enter the Student Classification start date
• Note If a student withdraws and returns in the
  same school year, be sure to enter an end date
  and a new start date. Dates should match
  enrollment dates.

23
Student DemographicsSchedule Transactions

• Scheduling - Current - View Transactions
• Start Date must be the same as the student Enroll
  Date.

24
Student DemographicsBusing - Addresses

• AM Bus Number
• PM Bus Number
• Pick up and Drop off Address (If different than
  the home address.)

25
Student DemographicsBusing - Transport

• Start Date (Bus application date)
• Transported Y
• Transportation Category (AM, PM or both)
• Miles (one way)
• End Date (If there is a change in transportation
  or the student withdraws.)

26
Resources

• Attendance Manual
• http//tennessee.gov/education/schapproval/attenda
  ncemanual/index.shtml
• Correlation of Course Codes
• http//tennessee.gov/education/schapproval/course
  _code_corr.shtml
• (Available in February or March of the current
  school year)
• EIS Business Rules (Education Information
  System)
• http//www.state.tn.us/education/eis/

27
Contacts

• Shellee Lawson 865-425-9035 slawson_at_ortn.edu
• Jeff Edmonds 865-425-9037 jedmonds_at_ortn.edu

28
State Required Fields

• Until further notice.