Source Selection

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Source Selection
OKLAHOMA CITY AIR LOGISTICS CENTER
TEAM TINKER

• Ray E. Nicholas
• 327 ASW/PK
• 736-7640
• Ray.Nicholas_at_tinker.af.mil

I n t e g r i t y - S e r v i c e - E x c e l
l e n c e
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Topics

• SOURCE SELECTION BASIC INFORMATION
• What Is It
• Best Value
• Main Members
• Sections L and M
• L Instructions to Offerors
• M Evaluation Criteria for Award
• Types of Source Selections
• Debriefings

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Mandatory Procedures(MP 5315.3)

• Mandatory Procedures (MP) 5315.3
• Source Selection Procedures
• Definitions
• Roles and Responsibilitiesof Main Members
• Ratings
• Documentation procedures

• Latest Revision

• March 2009

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What is Source Selection

• Source Selection is the Proposal Evaluation
  Phaseof an acquisition cycle
• Determination is made as to which offeror
  receives theContract Award
• Objective is to select the proposal that
  represents the Best Value to the Government

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Source Selection Process
NEED IDENTIFIED
RFP ISSUED
PROPOSALS RECEIVED
SOURCE SELECTION PROCESS
Technical Evaluation
Cost / Price Evaluation
Past Performance Evaluation
AWARD DECISION
CONTRACTOR DEBRIEFINGS (IF REQUESTED)
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Best Value
Award to a higher rated, higher priced offeror If
the SSA reasonably determines that
Technical Superiority
COST DIFFERENCE WITH LOWER PRICED OFFERORS
and / or
Superior Business Approach
and / or
Superior Past Performance
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Source SelectionOrganization
SSA
Source Selection Authority
SSAC
Source Selection Advisory Council
SSETChair
Source Selection Evaluation Team Chair
SSET
Mission Capability Technical Risk
PCOBuyer Contracting
PastPerformance
Cost/Price
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Source Selection TeamMain Members

• Source Selection Authority (SSA)
• Makes the award decision
• Procurement Contracting Officer (PCO)
• Directs the evaluation of proposals
• Source of all direct communication between the
  Government and offerors
• Source Selection Evaluation Team (SSET)
• Evaluate Proposals
• Assign ratings
• Present evaluation results to the SSA

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Source Selection Evaluation
SSET does notcompare proposals against each
other
SSET evaluateseach proposal against the stated
evaluation criteria
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RFPSections L and M
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Source Selection Decision
SSA doescompare proposals against each other
SSA offeror comparisonis based on the following
considerations
Technical and Past Performanceratings for each
offeror
OfferorA
Total evaluated price for each offeror
OfferorB
OfferorC
Factororder of importanceas stated in the RFP
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Early Communication Source Selection
Milestones
Event Milestone Revised Actual Issue Initial
RFI RFI Replies Due Sources Sought
Synopsis Industry Day Issue Draft
RFP Pre-Solicitation Conference Issue Formal
RFP Receive Proposals Initial Proposal
Evaluation Complete
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Competitive Range

• Competitive Range is a determination to eliminate
  offerors that do not have a realistic chance for
  award.
• Can only be established after all proposals have
  been evaluated against all stated evaluation
  criteria, and if the solicitation stated a
  competitive range may be established for
  efficiency purposes.
• Written notification must be provided to each
  offeror that is eliminated from the competitive
  range.
• Multiple competitive range determinations may be
  established during the evaluation phase.

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Three Phases ofSource Selection Evaluation
INITIAL EVALUATION
DISCUSSIONS
FINAL EVALUATION
Initial Evaluation offerors proposal
Evaluation of EN responses
Receive FPRs from offerors
ENs prepared and finalized
Final evaluation of proposals
Follow-up ENs
Initial Ratings established
Ratings adjusted Based on EN responses
Final ratings established
Request for Final Proposal Revisions (FPR)
SSA Best Value Decision
Release ENs to offerors
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Evaluation Notices (ENs)

• Formal process for correspondence with offerors
  during the source selection evaluation
• Purpose is to inform offerors of any failures to
  meet minimum requirements, such as
• Omission of required proposal data
• Unacceptable approach
• Proposal data inadequate for evaluation
• Adverse past performance information
• Resolve clerical or contradictory statements in
  the proposal
• May also address other aspects of the proposal
• SSA Approval required to release ENs
• Can be delegated to Contracting Officer

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Source Selection Types
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Debriefings

• Conducted separately for each offeror that
  requests debrief
• Purpose
• Identify weaknesses in the offerors proposal so
  they can prepare better proposals in future
  government acquisitions
• Instill confidence in the offeror that their
  proposal was treated fairly and evaluated in
  accordance with the RFP
• A debriefing is not intended to be
• A page-by-page analysis of the offerors proposal
• A point-by-point comparison of the proposals of
  the debriefed offeror and the successful
  offeror(s)
• A debate or defense of the governments award
  decision or evaluation results

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Acquisition Process Flow Overview
FPR Receipt Final Evaluations
1-2 Months
Initial Evaluation Briefing
Approval of Source Selection Plan
Strategy Group Meeting
1 Month
2 Weeks
1-3 Months
1 Month
Pre-Acquisition Strategy Panel Activities
Request for Proposal (RFP) Release
Discussions Evaluation Notices
Award Decision
1-2 Months
1 Week
3-6 Months
1-2 Months
Request for Final Proposal Revisions (FPR)
Briefing
Acquisition Strategy Panel
Receipt of Proposals
Award
1 Month
2 Weeks
Approval of Acquisition Plan
Initial Evaluation/ Competitive Range
Debriefings
Release of Request FPR
1-2 Months
3-5 Months
1 Week
Min 16 Months Max 27 Months
All efforts worked by Multi-Functional Team
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QUESTIONS
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TEAM TINKER