Learn to Format Unbound Reports

1
Learn to Format Unbound Reports

• Business Education
• Ms. B. Gibson

2
Objectives

• Students will learn
• Learning /mastery of format features of unbound
  reports with textual citations.
• The Setting for Standard Margins for a unbound
  report
• The Setting for Internal Spacing for a unbound
  report
• The Setting for Page numbers, textual (within
  text) citations for a unbound report
• Reference List for a unbound report

3
Unbound Reports

• Short reports generally prepared without covers
  or binders
• Unbound reports that consist of 2 or more pages
  are fastened together in the upper-left corner by
  a staple/paper clip.

4
Standard Margins

• First Page
• Side Margins (Right Left) 1 inch
• Top Margin 2
• Bottom margin about 1 inch
• Page number optional
• Second Page
• Side Margins (Right Left) 1 inch
• Top Margin 1
• Bottom margin about 1 inch
• Page number top right-aligned

5
Internal Spacing

• Quadruple space (QS) is left between the report
  and title and the first line of the body.
• Multiple line titles are Double Space (DS)
• DS above and below side headings and between
  paragraphs.
• Paragraphs may be SS or DS.
• DS for the class reports/

6
Page Numbers

• First Page Page number is optional
• Second Page and subsequent pages (following
  pages) pages are right-aligned.

7
Textual (Within Text) Citations

• Textual citations- References used to give Credit
  for quoted or paraphrased material.
• Keyed in parentheses in the body of the report.
• Textual citations include
• Name (s) of the author (s)
• Year of publication
• And page number (s) of the reference material

8
Textual (Within Text) Citations

• Quotations of up to three keyed lines are
  enclosed in quotations marks Hi.
• Long quotations Textual (Within Text) Citations
• Ellipsis (. . .)-three periods (space between
  each period) that indicates material omitted from
  a quotation.

9
Reference List

• All reference used in a report are listed on a
  separate page under the heading REFERENCES.
• Quadruple Space-4 (QS) between the heading and
  the first reference.
• Listed in alphabetical order by authors last
  names.
• Single Space (SS) each reference.
• Begin first line of each reference at left
  margins and indent other lines 0.5